Records and Retention Sample Clauses
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Records and Retention. Recipient shall use Generally Accepted Accounting Principles (“GAAP”) or the Income Tax Accounting Method in recording and documenting all costs and expenditures related in whole or part to the City Grant. All costs and expenditures for which Recipient will be ranted hereunder shall be supported by properly executed invoices, contracts, vouchers, and other accounting documents and other evidence (collectively, “Records”). All Records shall be clearly identified and readily accessible. At any time during normal business hours and as often as City may reasonably request, Recipient shall make available to City, the Auditor of the State of Missouri, the federal government and any of its departments and agencies, and any of their designees, all of tis Records related to this Agreement. Recipient shall permit City, the Auditor of the State of Missouri, the federal government and any of its departments and agencies and any of their designees to audit, examine, and make excerpts or transcripts from such Records and to have audits made of all the contracts, invoices, materials, payrolls, personnel records, conditions of employment and other data pertaining in whole or in part to maters covered by this Agreement. All Records, including any and all supporting documentation for invoices submitted to City, shall be retained by Recipient and made available for review by City, the Auditor of the State of Missouri, the federal government and any of its departments and agencies, and any of their designees for a minimum of five (5) years after the termination or expiration of this Agreement. Notwithstanding the foregoing, if there is litigation, claims, audits, negotiations or other actions that involve any of the Records pertaining to this Agreement, which commences prior to the expiration of the three-year period, Recipient shall retain such Records until completion of the actions and resolution of all issues or the expiration of the five (5) year period, whichever occurs later.
Records and Retention. The Company (for records retention related to competitive retail natural gas services), each Supplier and each Governmental Aggregator shall establish and maintain records and data sufficient to:
Records and Retention. 1. To establish and maintain books, records and documents (including electronic storage media) sufficient to reflect all income and expenditures of funds provided by the Department under this Contract.
2. To retain, at no additional cost to the Department, all client records, financial records, supporting documents, statistical records, and any other documents (including electronic storage media) pertinent to this Contract for a period of five (5) years after completion of the Contract, or if an audit has been initiated and audit findings have not been resolved at the end of five (5) years, the records and documents shall be retained until resolution of the audit findings or any litigation which may be based on the terms of this Contract. If any such records are eligible for destruction under applicable record retention schedules before five (5) years after completion of the Contract the records may be destroyed with the prior written approval of the Department’s Contract Manager.
3. Upon demand and at no additional cost to the Department, the Contractor will facilitate the duplication and transfer of any records or documents during the required retention period.
Records and Retention. The Contractor agrees to maintain such records and follow such procedures as may be required under the CDBG-DR Program and any such procedures as the Town may prescribe. In general, such records will include information pertaining to the Agreement, obligations and unobligated balances, assets and liabilities, outlays, equal opportunity, labor standards (as appropriate), and performance. All such records and all other records pertinent to the Agreement and work or services performed thereunder shall be retained by the Contractor for a period of three years after final audit of the Town’s CDBG-DR project, unless a longer period is required to resolve audit findings or litigation. In such cases, the Town shall request a longer period of record retention.
Records and Retention. There is no requirement to present physical copies of the softwood lumber home packages and kits documentation to CBP at the time of filing the entry summary; how- ever copies must be maintained in ac- cordance with the applicable record- keeping provisions set forth in part 163 of title 19 to the CFR.
Records and Retention. The Parties acknowledge that this MOU is subject to the requirements of Florida Statutes, Chapter 119 (Public Records), and they agree to abide by those requirements.
Records and Retention. 1. To establish and maintain books, records and documents (including electronic storage media) sufficient to reflect all income and expenditures of funds provided by FNCAC under this Subcontract in accordance with Rule 2.440, Florida Rules of Judicial Administration.
2. To retain, at no additional cost to FNCAC, all client records, financial records, supporting documents, statistical records, and any other documents (including electronic storage media) pertinent to this Subcontract for a period of five (5) years after completion of the Subcontract, or if an audit has been initiated and audit findings have not been resolved at the end of five (5) years, the records and documents shall be retained until resolution of the audit findings or any litigation which may be based on the terms of this Subcontract. If any such records are eligible for destruction under applicable record retention schedules before five (5) years after completion of the Subcontract the records may be destroyed with the prior written approval of the FNCAC Contract Manager.
3. Upon demand and at no additional cost to FNCAC, the Recipient will facilitate the duplication and transfer of any records or documents during the required retention period.
Records and Retention. 1. To establish and maintain books, records and documents (including electronic storage media) sufficient to reflect all income and expenditures of funds provided by the Department under this contract.
2. To retain, at no additional cost to the Department, all client records, financial records, supporting documents, statistical records, and any other documents (including electronic storage media) pertinent to this contract for a period of five (5) years after completion of the contract, or if an audit has been initiated and audit findings have not been resolved at the end of five (5) years, the records and documents shall be retained until resolution of the audit findings or any litigation which may be based on the terms of this contract.
3. Upon demand and at no additional cost to the Department, the contractor will facilitate the duplication and transfer of any records or documents during the required retention period.
Records and Retention. CCTA shall maintain an auditable record of CCTA expenses and the hours CCTA personnel expend in satisfaction of duties herein, and, upon INTREORG’s reasonable request, shall make such records available for inspection and/or copying by INTREORG during CCTA normal office hours. CCTA shall retain these records for a period of one year following the termination of this agreement.
Records and Retention. 13.1 The Partners acknowledge their obligations in respect of the DPA 2018 / GDPR, with regard to the recording and retention of the information processed under the terms of this ISA, and agree to ensure that internal policy requirements for proper recording and retention of information, are in place.
13.2 For all information shared by the Partners an auditable record of information shared
13.3 For information shared by Police Service of Scotland records will be created and retained on the Police Scotland Third Sector Organisation (TSO) Referral Consent Form (For People in Police Custody), Force Form 082-008.
13.4 The Police Scotland records will be monitored by Healthcare Support Officer and will be subject to periodic audit by representatives of Police Scotland Information Assurance team.
13.5 The records of information sharing will be maintained and retained by Police Scotland throughout the lifetime of this ISA and, thereafter, retained in accordance with the Police Scotland Record Retention SOP.
13.6 For information shared by Police Service of Scotland records will take the form of a paper referral form, Force number 082-008, TSO Referral Consent Form (For People in Police Custody).
13.7 The records of information sharing will be maintained and retained by Armed Services Advice Project throughout the lifetime of this ISA and, thereafter, retained in accordance with Armed Service Advice Project Records Retention Policy and Procedures.
13.8 The Armed Service Advice Project records will be monitored by the Manager of Motherwell CAB and will be subject to periodic audit by the Deputy Chief Executive of Citizens Advice Scotland.