Records to Maintain Clause Samples

The "Records to Maintain" clause requires a party to keep accurate and complete records related to the agreement or its subject matter. Typically, this means maintaining documentation such as invoices, receipts, correspondence, or other relevant materials for a specified period, often to facilitate audits or compliance checks. By mandating proper record-keeping, this clause ensures transparency, enables verification of obligations, and helps resolve disputes by providing a clear evidentiary trail.
Records to Maintain. The COUNTY shall maintain all records required by the Federal regulations specified in 24 CFR 570.506, that are pertinent to the activities to be funded under this Agreement. Such records shall include but not be limited to: a) Records providing a full description of each activity undertaken, including but not limited to: type of repair; owner’s name; address; ethnicity; race – as defined by HUD; age; sex; income type (e.g., low or very low); head of household information; number of persons per household; disability, if applicable; and total cost. b) Records demonstrating that each activity undertaken meets one of the National Objectives of the CDBG program; c) Records required to determine the eligibility of activities; d) Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; e) Records documenting compliance with fair housing and equal opportunity components of the CDBG program; f) Financial records as required by 24 CFR 570.502 and 24 CFR 84.21-28; and g) Other records necessary to document compliance with Subpart K of 24 CFR Part 570.
View SourceView Similar (4)
Records to Maintain. The COUNTY shall maintain all records required by the Federal regulations specified in 24 CF R 570.506 that are pertinent to the activities to be funded under this Agreement. Such records shall include but not be limited to: a. Records providing a full description of each activity undertaken, including but not limited to: type of repair; owner's name; address; ethnicity; race - as defined by HUD; age, sex, income type (as low, very low or extremely low), head of household information, number of persons per household; age and sex; disability, if applicable; and total cost b. Records demonstrating that each activity undertaken meets one of the National Objectives of the CDBG program; c. Records required determining the eligibility of activities; d. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance, including a copy of all building permits for each project; e. Records documenting compliance with fair housing and equal opportunity components of the CDBG program; f. Financial records as required by 24 CFR 570.502 and 24 CFR 8421-28; and g. Other records necessary to document compliance with Subpart K of 24 CFR Part 570.
View SourceView Similar (3)

Related to Records to Maintain

  • Records to be Maintained SUBRECIPIENT shall maintain all records required by the Federal regulations specified in 24 CFR 570.506, that are pertinent to the activities to be funded under this Agreement. Such records shall include but not be limited to: a) Records providing a full description of each activity undertaken; b) Records demonstrating that each activity undertaken meets one of the National Objectives of the CDBG Program; c) Records required to determine the eligibility of activities; d) Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; e) Records documenting compliance with the fair housing and equal opportunity components of the CDBG Program; f) Financial records as required by 24 CFR 570.502, and 24 CFR 84.21−28; and g) Other records necessary to document compliance with Subpart K of 24 CFR Part 570.

  • Records Maintenance The Contractor shall maintain books, records, documents, data and other evidence relating to this contract and performance of the services described herein, including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this contract. The Contractor shall retain such records for a period of six years following the date of final payment. At no additional cost, these records, including materials generated under the contract, shall be subject at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved.

  • Records; Visits The books and records pertaining to the Fund, which are in the possession or under the control of PFPC, shall be the property of the Fund. Such books and records shall be prepared and maintained as required by the 1940 Act and other applicable securities laws, rules and regulations. The Fund and Authorized Persons shall have access to such books and records at all times during PFPC's normal business hours. Upon the reasonable request of the Fund, copies of any such books and records shall be provided by PFPC to the Fund or to an Authorized Person, at the Fund's expense.

  • Records and Accounting The General Partner shall keep or cause to be kept at the principal office of the Partnership appropriate books and records with respect to the Partnership’s business, including all books and records necessary to provide to the Limited Partners any information required to be provided pursuant to Section 3.4(a). Any books and records maintained by or on behalf of the Partnership in the regular course of its business, including the record of the Record Holders and Assignees of Units or other Partnership Securities, books of account and records of Partnership proceedings, may be kept on, or be in the form of, computer disks, hard drives, punch cards, magnetic tape, photographs, micrographics or any other information storage device; provided, that the books and records so maintained are convertible into clearly legible written form within a reasonable period of time. The books of the Partnership shall be maintained, for financial reporting purposes, on an accrual basis in accordance with U.S. GAAP.

  • Maintain Records Contractor shall keep Owner informed of the progress of the Work. Contractor shall maintain records of the cost for the Work pursuant to and in compliance with GASB 34 accounting requirements and such other methods as Owner may require, including complete backup documentation for all pay applications.