Common use of Requirements and Responsibilities Clause in Contracts

Requirements and Responsibilities. Must be a current employee of Mississippi Valley State University Assure that the items purchased are required for a bona fide university purpose Notify the merchant that the purchase is being made in the name of a government entity, which is exempt from state and local taxes. If taxes are charged, obtain credit immediately. Obtain itemized receipts from vendors All items are received (NO BACK ORDERS ALLOWED) Purchases are within the limits set and available budget authority (single transactions must be less than $5,000.00) DO NOT USE the Procurement Card for TRAVEL. (EXCEPTION: Car Rentals state vendor list, and Team Travel) I hereby understand that improper use of this Pro-Card may result in disciplinary and legal actions, including but not limited to restitution, forwarding information to the appropriate authorities for criminal prosecution, and possible termination of employment. Should I fail to use the Pro-Card properly, I authorize the University to deduct from my salary, or from any other amounts payable to me, and amount equal to the total of the improperly purchases. I also agree to allow the University to collect and amounts owed by me under this Agreement. I hereby understand that the University may terminate my rights to use this Pro-Card at any time and for any reason or no reason whatsoever. I hereby agree to return the Pro-Card to the University’s Procurement Card Manager or my Department’s Chair or Supervisor immediately upon request from the university, when charging department, or upon terminate of employment Signature – Procurement Card Applicant Print Name Title Department Approved Print Name Title Department Mississippi Valley State University Cardholder Information Cardholder Name MVSU ID # Date of Birth Departmental Information Departmental Card Administrator Name Department Mailing Address First, MI, Last Office Phone Departmental Mail Box Department Name Departmental Card Administrator Email Address Departmental Card Administrator Text on Card