Retention of Letters of Reprimand Clause Samples

The Retention of Letters of Reprimand clause establishes the rules for how long formal reprimands are kept in an individual's personnel file. Typically, this clause specifies the duration—such as one, two, or five years—during which a letter of reprimand remains on record before it may be removed or expunged, and may outline the process for removal. Its core function is to balance the need for maintaining a record of disciplinary actions with the opportunity for individuals to move past minor infractions after a set period, thereby promoting fairness and encouraging improvement.
Retention of Letters of Reprimand. Letters of reprimand shall be removed from the personnel file, upon request, provided that one (1) year has elapsed and no further disciplinary action has occurred during that period of employment.
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Retention of Letters of Reprimand. Letters of reprimand shall be 17 removed from the personnel file, upon request, provided that one (1) year has elapsed 18 and no further disciplinary action has occurred during that period of employment.
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Retention of Letters of Reprimand. Letters of reprimand shall be 36 removed from the personnel file, upon request, provided that one (1) year has elapsed 37 and no further disciplinary action has occurred during that period of employment. 39 Section 5 Letters of Commendation - Letters and other memoranda of 40 commendation, whether received from the District or outside parties, shall be retained in 41 the employee’s official personnel file.
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Related to Retention of Letters of Reprimand

  • Letters of Reprimand Letters of reprimand are to be removed from an Employee’s personnel file after twelve (12) months from the date of discipline, provided that the Employee has remained discipline free during that period, except in the case of incidents involving residents in which case the record will remain on file if the complaint is not reversed through settlement or arbitration. Leaves of absence in excess of thirty (30) continuous calendar days will not count towards the twelve (12) month period noted above.

  • Letter of Reprimand If the employee displays no positive response to the verbal reprimand, the Director shall reprimand that employee by means of a letter of reprimand to the employee within sixty (60) days attendance in the workplace after the delivery of the verbal reprimand. A copy shall be sent concurrently to the Union office. Such letters shall become part of the employee’s record.

  • Copies of policies; letters of undertaking Each Borrower shall ensure that all approved brokers provide the Security Trustee with pro forma copies of all policies relating to the obligatory insurances which they are to effect or renew and of a letter or letters of undertaking in a form required by the Security Trustee and including undertakings by the approved brokers that: (a) they will have endorsed on each policy, immediately upon issue, a loss payable clause and a notice of assignment complying with the provisions of Clause 13.4; (b) they will hold such policies, and the benefit of such insurances, to the order of the Security Trustee in accordance with the said loss payable clause; (c) they will advise the Security Trustee immediately of any material change to the terms of the obligatory insurances; (d) they will notify the Security Trustee, not less than 14 days before the expiry of the obligatory insurances, in the event of their not having received notice of renewal instructions from that Borrower or its agents and, in the event of their receiving instructions to renew, they will promptly notify the Security Trustee of the terms of the instructions; and (e) they will not set off against any sum recoverable in respect of a claim relating to the Ship owned by that Borrower under such obligatory insurances any premiums or other amounts due to them or any other person whether in respect of that Ship or otherwise, they waive any lien on the policies, or any sums received under them, which they might have in respect of such premiums or other amounts, and they will not cancel such obligatory insurances by reason of non-payment of such premiums or other amounts, and will arrange for a separate policy to be issued in respect of that Ship forthwith upon being so requested by the Security Trustee.

  • Retention of Legal Obligations 22.5.1 Notwithstanding the Supplier's right to sub-contract pursuant to this Clause 22, the Supplier shall remain responsible for all acts and omissions of its Sub-Contractors and the acts and omissions of those employed or engaged by the Sub-Contractors as if they were its own.

  • LETTERS OF AGREEMENT Previous letters of agreement, side bar agreements and memoranda of understanding between labor and management that are not incorporated into the subsequent collective bargaining agreement are null and void.