RETENTION OF RECORDS AND REPORTS Clause Samples

The Retention of Records and Reports clause requires parties to maintain and preserve specific documents and records related to the agreement for a defined period. Typically, this includes financial records, correspondence, and reports generated during the course of the contract, which must be kept in an accessible format for review or audit purposes. This clause ensures that necessary documentation is available for compliance, dispute resolution, or regulatory review, thereby promoting transparency and accountability.
RETENTION OF RECORDS AND REPORTS. Unless otherwise specified in this Grant Award document, Grantee shall preserve and make available all of its books, documents, papers, records and other evidence involving transactions related to this Grant for a minimum of five (5) State fiscal years from the date of the expiration or termination of this agreement. Matters involving litigation shall be kept for the minimum five (5) year period or for one (1) year following the termination of litigation, including all appeals, whichever is longer. Grantee shall notify DCF of any circumstances that impair the integrity or security of such materials during the retention period. ▇▇▇▇▇▇▇ agrees, authorized federal and State representatives, including but not limited to, personnel of DCF; independent auditors acting on behalf of the State; and/or federal agencies shall have access to and the right to examine records during the grant period and during the five (5) year post-grant period. Delivery of and access to the records shall be at no cost to the State. Grant records and documents must be made available for inspection by DCF personnel or their associates within a reasonable timeframe.
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RETENTION OF RECORDS AND REPORTS. Unless otherwise specified in this Grant Award document, Grantee shall preserve and make available all of its books, documents, papers, records and other evidence involving transactions related to this Grant for a minimum of five (5) State fiscal years from the date of the expiration or termination of this agreement. Matters involving litigation shall be kept for the minimum five
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RETENTION OF RECORDS AND REPORTS. 1. Unless otherwise specified in this Grant, the Grantee shall preserve and make available, all of its books, documents, papers, records and other evidence involving transactions related to this Grant for a minimum of five (5) State fiscal years from the date of the expiration or termination of this agreement. Matters involving litigation shall be kept for the minimum of the five (5) year period or for one (1) year following the termination of litigation, including all appeals, whichever is longer. Grantee shall notify KDADS of any circumstances which impair the integrity or security of such materials during the retention period. 2. The Grantee agrees that authorized federal and state representatives, including but not limited to, personnel of KDADS; independent auditors acting on behalf of the State; and/or federal agencies shall have access to and the right to examine records during the grant period and during the five (5) year post-grant period. Delivery of and access to the records shall be at no cost to the State. 3. Grant records and documents must be made available for inspection by KDADS personnel or their associates within a reasonable timeframe.
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RETENTION OF RECORDS AND REPORTS. Unless otherwise specified in this Contract, the CDDO will preserve and make available all of its books, documents, papers, records and other evidence involving transactions related to this Contract for a minimum of three (3) state fiscal years from the date of the expiration or termination of this Contract. Matters involving litigation will be kept for a minimum of three (3) years or for one (1) year following the termination of litigation, including all appeals, whichever is longer. The CDDO will notify KDADS of circumstances which impair the integrity or security of such materials during the retention period.
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RETENTION OF RECORDS AND REPORTS. Unless otherwise specified in this Grant Award document, Grantee shall preserve and make available all of its books, documents, papers, records and other evidence involving transactions related to this Grant for a minimum of five (5) State fiscal years from the date of the expiration or termination of this agreement. Matters involving litigation shall be kept for the minimum five (5) year period or for one (1) year following the termination of litigation, including all appeals, whichever is longer. Grantee shall notify DCF of any circumstances that impair the integrity or security of such materials during the retention period. ▇▇▇▇▇▇▇ agrees, authorized federal and State representatives, including but not limited to, personnel of DCF; independent auditors acting on behalf of the State; and/or federal agencies shall have access to and the right to examine records during the grant period and during the five
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RETENTION OF RECORDS AND REPORTS. Unless otherwise specified in this Agreement, the Provider shall preserve and make available all of its books, documents, papers, records, and other evidence involving transactions related to this Agreement for a minimum of six (6) State fiscal years from the date of the expiration or termination of this agreement. Matters involving litigation shall be kept for the minimum of the six (6) year period or for one (1) year following the termination of litigation, including all appeals, whichever is longer. The Provider shall notify Carelon of any circumstances which impair the integrity or security of such materials during the retention period. The Provider agrees that authorized federal and state representatives, including but not limited to, personnel of Carelon or KDADS; independent auditors acting on behalf of the State; and/or federal agencies shall have access to and the right to examine records during the contract period and during the six (6) year post-contract period. Delivery of and access to the records shall be at no cost to the State. Failure to provide clinical records pursuant to this Addendum may result in recoupment efforts.
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RETENTION OF RECORDS AND REPORTS. The Parties and their subcontractors shall maintain appropriate records related to their responsibilities under this TD Agreement and in compliance with applicable laws, including, but not limited to, the distribution details for traceability purposes and delivery notes. The records shall be kept securely for the retention period specified in applicable laws and regulations, but not less than five (5) years. This provision shall survive the termination of this TD Agreement.
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RETENTION OF RECORDS AND REPORTS. The Parties and their subcontractors shall maintain appropriate records related to their responsibilities under this Quality Agreement and in compliance with applicable laws. The records shall be kept securely for the retention period specified in laws and GMP regulations, but not less than five (5) years after the completion or formal discontinuation of the last Clinical Study of 2016 Products in which the batch was used. This provision shall survive the termination of this Quality Agreement.
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RETENTION OF RECORDS AND REPORTS. Consultant agrees to maintain records of costs and services provided to document their work and fully support ▇▇▇▇▇▇▇▇. All books, records and other documents relevant to this Agreement shall be retained for three years after the end of the fiscal year during which they were created; or any longer period which may be required to complete any audit or to resolve any pending audit findings.
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Related to RETENTION OF RECORDS AND REPORTS

  • Inspection of Records and Reports Every Trustee shall have the right at any reasonable time to inspect all books, records, and documents of every kind and the physical properties of the Trust. This inspection by a Trustee may be made in person or by an agent or attorney and the right of inspection includes the right to copy and make extracts of documents. No Shareholder shall have any right to inspect any account, book or document of the Trust that is not publicly available, except as conferred by the Trustees. The books and records of the Trust may be kept at such place or places as the Board of Trustees may from time to time determine, except as otherwise required by law.

  • Records and Reports The contractor shall keep such records as necessary to document compliance with the EEO requirements. Such records shall be retained for a period of three years following the date of the final payment to the contractor for all contract work and shall be available at reasonable times and places for inspection by authorized representatives of the contracting agency and the FHWA. a. The records kept by the contractor shall document the following: (1) The number and work hours of minority and non- minority group members and women employed in each work classification on the project; (2) The progress and efforts being made in cooperation with unions, when applicable, to increase employment opportunities for minorities and women; and (3) The progress and efforts being made in locating, hiring, training, qualifying, and upgrading minorities and women; b. The contractors and subcontractors will submit an annual report to the contracting agency each July for the duration of the project, indicating the number of minority, women, and non-minority group employees currently engaged in each work classification required by the contract work. This information is to be reported on Form FHWA-1391. The staffing data should represent the project work force on board in all or any part of the last payroll period preceding the end of July. If on-the-job training is being required by special provision, the contractor will be required to collect and report training data. The employment data should reflect the work force on board during all or any part of the last payroll period preceding the end of July.

  • ACCESS TO RECORDS AND REPORTS The Contractor must maintain an acceptable cost accounting system. The Contractor agrees to provide the Owner, the Federal Aviation Administration and the Comptroller General of the United States or any of their duly authorized representatives access to any books, documents, papers and records of the Contractor which are directly pertinent to the specific contract for the purpose of making audit, examination, excerpts and transcriptions. The Contractor agrees to maintain all books, records and reports required under this contract for a period of not less than three years after final payment is made and all pending matters are closed.

  • Retention of Records and Audit A. The Contractor shall maintain all financial data, supporting documents, and all other records relating to performance and billing under this Agreement for a period in accordance with state and federal law, a minimum retention period being no less than four (4) years after final payment under this Agreement. B. The Contractor shall permit the authorized representative of the Judicial Council or its designee or both at any reasonable time to inspect or audit all data relating to performance and billing to the Judicial Council under this Agreement. Without limiting the foregoing, this Agreement is subject to examinations and audit by the State Auditor for a period of three years after final payment.

  • Inspection and Retention of Records In addition to any other requirement under this Agreement or at law, Party must fulfill all state and federal legal requirements, and will comply with all requests appropriate to enable the Agency of Human Services, the U.S. Department of Health and Human Services (along with its Inspector General and the Centers for Medicare and Medicaid Services), the Comptroller General, the Government Accounting Office, or any of their designees: (i) to evaluate through inspection or other means the quality, appropriateness, and timeliness of services performed under this Agreement; and (ii) to inspect and audit any records, financial data, contracts, computer or other electronic systems of Party relating to the performance of services under Vermont’s Medicaid program and Vermont’s Global Commitment to Health Waiver. Party will retain for ten years all documents required to be retained pursuant to 42 CFR 438.3(u).