Common use of Right to Examine File Clause in Contracts

Right to Examine File. An Employee shall have the right to examine his/her personnel file (with the exception of confidential data from other employers) and to have a representative of the Association accompany him/her in such review. Personnel files will be stored on the District server. All files will be password protected and only accessible to Human Resources’ personnel, the Superintendent or designee, and other personnel as required by law. Such review shall be during normal business and shall be preceded by reasonable notice of intent to review. The form to request a personnel record review is available on the district website. A representative of the Board may be present during such review. Nothing shall be permanently removed from the official personnel file except by consent of the Board and the Employee.