Storage, Retention and Destruction of Information Clause Samples

The 'Storage, Retention and Destruction of Information' clause defines how information, particularly sensitive or confidential data, must be handled throughout its lifecycle within an organization or agreement. It typically outlines requirements for securely storing data, specifies the duration for which information must be retained, and details the procedures for its safe destruction once it is no longer needed. This clause ensures that information is managed in compliance with legal, regulatory, or contractual obligations, thereby reducing the risk of unauthorized access, data breaches, or improper disposal.
Storage, Retention and Destruction of Information. Signatories to this agreement confirm that the appropriate storage and protection measures are in place for the information that is shared through this agreement. 2.5.1 If information is backed up and stored electronically via disc, hard drive, USB stick, or any mobile device, then adequate security measures must be in place on electronic systems. This specifically means that areas where shared information is stored can only be accessed via username and password, and appropriate encryption measures are in place. Permission to access the information shared by Signatory Organisations will be granted on a strict 'need to know' basis once it is contained within the electronic system, and an audit trail will capture events which evidence successful and unsuccessful access to the system and individual records. The media being used should then be stored in a physical location that has a level of security appropriate to the level that the information held is graded to. 2.5.2 If information shared under this agreement is printed it must be kept in a locked container within a secure premise with a managed access control. If printed information must be moved from its usual secure location, which is in accordance with the level of security required by this agreement, then any move temporary or permanent, must provide the same level of security in storage as per the original location. When documents are not being used, they will be stored securely. 2.5.3 Access to the information in both electronic and paper formats will be limited to relevant staff on a need to know basis. The security and maintenance of security measures and passwords will be the responsibility of the Data Protection Officer/Caldicott Guardian within each Signatory Organisation. There will be a clear auditable access control system, detailing successful and unsuccessful attempts. The general public will have no access to either type of record. 2.5.4 All Signatory Organisations will have appropriate policies and procedures governing the retention and destruction of records containing personal information retained within their systems. These policies and procedures must be followed. Once the minimum retention period has expired, a risk assessment should be undertaken of whether the records should be kept for longer, if necessary. If not, the records should be promptly and securely destroyed. 2.5.5 Electronic information will be disposed of by being weeded according to each agency's standard operating p...
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Storage, Retention and Destruction of Information. 13.4.1 All Personal Information which you provide to the lessor will be held and/or stored securely. Personal Information may be stored electronically and as such may be accessible to the company’s within the Senwes Group. Where appropriate, some information may be retained in hard copy. In either event, storage will be secure. 13.4.2 Where data is stored electronically outside the borders of South Africa, such is done only in countries that have similar privacy laws or where such facilities are bound contractually to no lesser regulations than those imposed by the Act. 13.4.3 The lessor will ensure that all the systems and operations which it uses will at all times be of a minimum standard required by applicable laws and be of a standard no less than the standards which are in compliance with the Best Industry Practice for the protection, control and use of Personal Information. 13.4.4 The lessor will take appropriate and reasonable technical and organisational measures to prevent the loss of, damage to or unauthorised destruction of Personal Information as well as the unlawful access to or processing of Personal Information. 13.4.5 Once the Customer’s Personal Information is no longer required, such Personal Information will be safely and securely archived, as per the requirements of applicable legislation. Thereafter, the Personal Information may be permanently destroyed.
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Storage, Retention and Destruction of Information. 4.1 All Personal Information which you provide to TALENT-CHECK CONSULTING (PTY) LTD will be held and/or stored securely and held for the purpose of recruitment or employment purposes. 4.2 Your Personal Information will be stored electronically in a secure online database. 4.3 No data will be stored electronically out of the borders of South Africa. 4.4 In the event your Personal Information is no longer required, due to the fact that you no longer need to place online adverts for the purpose of employment, at your written request such Personal Information will be removed from your TALENT-CHECK CONSULTING (PTY) LTD account database. Should you require TALENT-CHECK CONSULTING (PTY) LTD to keep your Personal Information for future online adverts for employment opportunities, your Personal Information will safely and securely be archived for a period of 7 (seven) years, as per the requirements of the Companies Act, 71 of 2008, or longer, should this be required by any other law applicable in South Africa. Thereafter, all your Personal Information will be permanently destroyed.
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Related to Storage, Retention and Destruction of Information

  • Retention of Information You acknowledge and accept that the Bank will be required under the China Connect Rules to keep records in relation to Northbound trading for a period of not less than 20 years.

  • Termination of Information and Inspection Covenants The covenants set forth in Sections 2.1 and 2.2 shall terminate as to Investors and be of no further force or effect when the sale of securities pursuant to a registration statement filed by the Company under the Act in connection with the firm commitment underwritten offering of its securities to the general public is consummated or when the Company first becomes subject to the periodic reporting requirements of Sections 12(g) or 15(d) of the 1934 Act, whichever event shall first occur.

  • Collection of Information You authorize us to access and download information from your Meter or from your PC Postage account. We may disclose this information to the USPS or other authorized governmental entity. We won’t share with any third parties (except the USPS or other governmental entity) individually identifiable information that we obtain about you in this manner unless required to by law or court order. We may elect to share aggregate data about our clients’ postage usage with third parties.

  • Notification and Provision of Information 1. Where a Party considers that any proposed or actual measure might materially affect the operation of this Agreement or otherwise substantially affect another Party’s interests under this Agreement, it shall notify that other Party, to the extent possible, of the proposed or actual measure. 2. On request of another Party, a Party shall provide information and respond to questions pertaining to any actual or proposed measure, whether or not that other Party has been previously notified of that measure. 3. Any notification, request, or information under this Article shall be conveyed to the other Parties through their contact points. 4. Any notification or information provided under this Article shall be without prejudice as to whether the measure is consistent with this Agreement.

  • Verification of Information The Seller authorizes the Listing Brokerage to obtain any information affecting the Property from any regulatory authorities, governments, mortgagees or others and the Seller agrees to execute and deliver such further authorizations in this regard as may be reasonably required. The Seller hereby appoints the Listing Brokerage or the Listing Brokerage’s authorized representative as the Seller’s attorney to execute such documentation as may be necessary to effect obtaining any information as aforesaid. The Seller hereby authorizes, instructs and directs the above noted regulatory authorities, governments, mortgagees or others to release any and all information to the Listing Brokerage.