Common use of The National Coordination Unit Clause in Contracts

The National Coordination Unit. The NCU is responsible for the overall management of the Swiss-Slovak Cooperation Programme at the national level, this includes to: - Ensure the adoption of the necessary national legal documents on the implementation and monitoring of Projects, including national rules and procedures for preparation, implementation, financing and monitoring; - Coordinate the Swiss Contribution with other contributions, with the National Strategic Reference Framework and with the operational programmes, the Norwegian Financial Mechanism, the EEA Financial Mechanism and with other contribution, in cooperation with other relevant national bodies including the control of no double financing of any part of the Project by any other source of funds; - Ensure the organisation of calls for, the collection of and the appraisal of Project proposals; - Ensure the pre-screening of the project outlines, screening of the Project proposals and signing of the respective Project Agreements; - Establish an independent selection committees, chaired by the NCU in which among others relevant line ministries, the regions and NGOs will be represented; - Select the Project outlines to be submitted to Switzerland; - Establish a National Monitoring Committee; - Transmit to Switzerland the Final Project Proposals recommended by the National Monitoring Committee; - Submit all relevant documentation to the Paying Authority to ensure the financing of the Projects - Supervise and steer the implementation of Projects in accordance with the Project Agreements and the Implementation Agreements by establishing adequate monitoring, control and auditing systems; - Check and verify the eligibility of expenses incurred in the Projects in line with the Project Agreements and Implementation Agreements and verify the sufficiency of documentation; - Verify in each Project if the value added tax (VAT) can be recovered by the Executing Agency and to inform the Swiss authorities accordingly in the form of a declaration by the applicant as a part of the project documentation; - Ensure the efficient and correct use of available funds; - Submit yearly a summary with conclusions and recommendations of all audit reports of the financed Projects. The NCU presents in an annex all original conclusions and recommendations of the audit reports; - Ensure the discussion of audit results with the partners involved, including Switzerland, and the implementation of the decisions made based on the audit report; - Ensure regular reporting to Switzerland on the implementation of Projects financed by the Contribution, as well as to identify and immediately report any irregularities; - Organise annual meetings at overall Swiss-Slovak Cooperation Programme level in consultation with the Swiss Embassy and to present an annual report; - Ensure information and publicity about the Swiss-Slovak Cooperation Programme; - Ensure storing of all relevant documents relating to Projects implemented within the Swiss-Slovak Cooperation Programme for 10 years after the completion of Projects. The NCU can delegate part of the tasks and responsibilities mentioned above to one or more Intermediate Bodies.

The National Coordination Unit. The NCU is responsible for the overall management of the Swiss-Slovak Cooperation Programme at the national levelidentification, this includes to: - Ensure the adoption of the necessary national legal documents on the implementation planning, implementation, financial management, controlling and monitoring evaluation of Projects, including national rules and procedures as well as for preparation, implementation, financing and monitoring; - Coordinate the Swiss use of funds under the Contribution with other contributions, in accordance with the National Strategic Reference Framework and with the operational programmes, the Norwegian Financial Mechanism, the EEA Financial Mechanism and with other contribution, in cooperation with other relevant national bodies including the control of no double financing of any part of the Project by any other source of funds; - Ensure the organisation of calls for, the collection of and Agreement. This includes responsibility to: 1.1.1) as well as the appraisal of Project proposals; - Ensure project applications and the pre-screening of the project outlines, screening of the Project proposals and signing of the respective Project Agreements; - Establish an independent selection by appropriate Evaluation committees, chaired by the NCU in which among others relevant line ministries, the regions and NGOs will be represented; - Select the Project outlines to be submitted to Switzerland; - Establish a National Monitoring Committee; - Transmit to Switzerland the Project proposals selected by the NCU in form of Project Outlines (cf. 1.1), including the result of assessments and decisions of the Evaluation committee; - Supervise the timely preparation of the Final Project Proposal resulting from approved Project Outlines and assess their quality and their compliance with the conditions expressed by Switzerland after loop 1 (cf. 2.1); - Submit to Switzerland well documented Project Financing Requests in the form of Final Project Proposals recommended by the National Monitoring Committee(cf. 2.4) resulting from approved Project Outlines (cf. 2.3); - Submit all relevant documentation to the Paying Authority to ensure the financing of the Projects - Supervise and steer the implementation of Projects in accordance with the Project Agreements and the Implementation Agreements by establishing adequate monitoring, control monitoring and auditing systems; - Check and verify Ensure the eligibility correct verification of expenses incurred in the Projects in line with invoices or of the Project Agreements and Implementation Agreements documents of equivalent value received from the Executing Agencies and verify the sufficiency of documentation, including through delegation of these tasks to the respective Intermediate Bodies; - Ensure that there is no double-financing of any part of the Project by any other source of funds; - Confirm that the co-financing part has been provided according to the Project Agreement; - Ensure the efficient and correct use of available funds for the overall Swiss- Bulgarian Cooperation Programme; - Verify in each Project if the value added tax (VAT) can be recovered by the Executing Agency and to inform the Swiss authorities accordingly in the form of a declaration by the applicant as a part of the project Project documentation; - Confirm compliance with state aid rules; - Ensure financial control, including complete and sufficient audit trails in all involved institutions; - Provide a yearly overall financial statement on all payments between Switzerland and the efficient Paying Authority on one side and correct use of available fundsbetween the Paying Authority and all national bodies involved (e.g. NCU, Intermediate Body, Executing Agency) on the other side; - Submit yearly a summary with conclusions and recommendations of all audit reports of the financed Projects. The NCU presents in an annex a separate appendix all original conclusions and recommendations of the audit reports; - Ensure the discussion of audit results with the partners involved, including Switzerland, and the implementation of the decisions made based on the audit report; - Ensure regular reporting to Switzerland on the implementation of Projects financed by the Contribution, as well as . Any irregularities shall be reported immediately to identify and immediately report any irregularitiesSwitzerland; - Organise annual meetings at overall Swiss-Slovak Bulgarian Cooperation Programme level in consultation with the Swiss Embassy and to present an annual report; - Ensure reimbursement to Switzerland of ▇▇▇▇▇▇ paid sums financed by the Contribution; - Ensure information and publicity about the Swiss-Slovak Bulgarian Cooperation Programme; - Ensure storing of all relevant documents relating to Projects implemented within the Swiss-Slovak Bulgarian Cooperation Programme for 10 7 years after the completion of Projects. The NCU can delegate part of the tasks and responsibilities mentioned above to one or more Intermediate BodiesBodies and Executing Agencies.

The National Coordination Unit. The NCU is responsible for the overall management of the SwissLithuanian-Slovak Swiss Cooperation Programme at orientation and for the national levelidentification, this planning, implementation, financial management, controlling and evaluation of Projects, as well as for the use of funds under the Contribution in accordance with the Framework Agreement. This includes to: - Ensure the adoption of the necessary national legal documents on the implementation and monitoring of Projects, including national rules and procedures for preparation, implementation, financing and monitoring; - Coordinate the Swiss Contribution with other contributions, with the National Strategic Reference Framework (2007 - 2013) and with the operational programmes, ; - Ensure that the Norwegian Financial Mechanism, appropriate provisions (as defined in project agreements) are included in the EEA Financial Mechanism and with other contribution, National Budget in cooperation with other relevant national bodies including order to safeguard that claimants have the control of necessary funds; - Confirm that the co-financing part has been provided according to the Project Agreement; - Ensure that there is no double financing of any part of the Project by any other source of funds; - Ensure the organisation of calls for, the collection of and the appraisal of Project proposals; - Ensure the pre-screening of the project outlinesEstablish a consultative steering committee, screening of the Project proposals and signing of the respective Project Agreements; - Establish an independent selection committees, chaired by the NCU in which among others relevant line ministriesat least the NCU, the regions civil society, local and NGOs will be regional authorities and the Swiss Embassy are represented; - Select the Project outlines project proposals to be submitted to Switzerland; - Establish a National Monitoring Committee; - Transmit to Switzerland in consultation with the Final Project Proposals recommended by the National Monitoring Committeesteering committee; - Submit all relevant documentation well documented Project financing requests to the Paying Authority to ensure the financing of the Projects Switzerland resulting from approved Project outlines; - Supervise and steer the implementation of Projects in accordance with the Project Agreements and the Implementation Agreements by establishing adequate monitoring, control monitoring and auditing systems; - Check the conformity of the payment claims; - Ensure that payments are made to the claimants within the specified deadlines; - Submit the respective reimbursement requests to Switzerland and verify keep the eligibility respective accounts; - Ensure the efficient and correct use of expenses incurred in the Projects in line with the Project Agreements and Implementation Agreements and verify the sufficiency of documentationavailable funds; - Verify in each Project if the value added tax (VAT) can be recovered by the Executing Agency or final recipient and to inform the Swiss authorities accordingly in the form of a declaration by the applicant as a part of the project Project documentation; - Ensure the efficient financial control, including complete and correct use sufficient audit trails in all involved institutions; - Provide a yearly overall financial statement on all transfers of available fundsfunds between Switzerland and the NCU on one side and between the NCU and all national involved bodies (e.g. Intermediate Body, Executing Agency, suppliers) on the other side; - Submit yearly a summary with conclusions and recommendations of all audit reports of the financed Projects. The NCU presents in an annex all original conclusions and recommendations of the audit reports; - Ensure the discussion of audit results with the partners involved, including Switzerland, and the implementation of the decisions made based on the audit report; - Ensure regular reporting to Switzerland on the implementation of Projects financed by the Contribution, as well as to identify and immediately report any irregularities; - Organise annual meetings at overall SwissLithuanian-Slovak Swiss Cooperation Programme level in consultation with the Swiss Embassy and to present an annual report; - Be responsible for the reimbursement to Switzerland of ▇▇▇▇▇▇ paid sums financed by the Contribution; - Ensure information and publicity about the SwissLithuanian-Slovak Swiss Cooperation Programme; - Ensure storing of all relevant documents relating to Projects implemented within the SwissLithuanian-Slovak Swiss Cooperation Programme for 10 years after the completion of Projects. The NCU can delegate part of the tasks and responsibilities mentioned above to one or more Intermediate BodiesBodies and Executing Agencies.