Common use of Time Clocks and Cards Clause in Contracts

Time Clocks and Cards. The purpose of time clocks and cards is to provide a process to accurately record and report work hours. 1. An entire group or groups of employees may be required to use the time cards and clock. Groups will be recognized as: 1) Bus/Van Drivers and Transportation Aides: 2) Custodians; 3) Maintenance and Mechanics; 4) Cafeteria workers; 5) Class Aides; and 6) Secretaries and Coordinators. 2. The initial groups for implementation will be Custodians and Maintenance/Mechanics. 3. Instructions and complete regulations will be given before implementation with any group. 4. The time clock will be located in a visible and convenient location where access for all users is reasonable as determined by the building administrator. 5. Employees will record their start and finish time on each day worked. The lunch break and other breaks will not be recorded and are considered inclusive in time spent at work on any given day. 6. No other person is permitted to record time on a person's card. 7. If an employee fails to record time as required, and there are circumstances that deserve consideration, the time may be written in and approved by the Superintendent or his/her designee. If the employee fails to record time, simply due to error, the Superintendent or his/her designee may approve the time worked. Multiple failures to record a time correctly may result in disciplinary action. 8. Employees are to record time on their cards within seven (7) minutes of the start and finish of work. Where a time is recorded that is more than seven (7) minutes beyond the start of work, the employee will forfeit one-quarter (1/4) hour of pay for each start of a quarter (1/4) hour that is missed. 9. The employee, as approved by the Superintendent or his/her designee, may work later than the employee’s customary end of shift to complete an entire workday. If this practice becomes excessive and is related to unplanned tardiness, the Superintendent or his/her designee may notify the employee that this practice will not be permitted for a designated period of time and the employee will forfeit pay as noted in Section 7, above. 10. If approved by the Superintendent or his/her designee, the employee may start a shift early and end early, provided the workday is complete. If, as approved by the Superintendent or his/her designee, the employee leaves the assigned building for personal needs for any period, the time must be recorded upon departure and return. 11. When working beyond a shift or on days that are not part of the employee's work calendar, the employee is to indicate "overtime" or "comp time" in a notation next to the extra period worked. The extra period is to be marked with a bracket and the notation. 12. The employee and Superintendent or his/her designee are to affix their signatures to each time card.