Common use of Use of Personal Holidays Clause in Contracts

Use of Personal Holidays. ‌ A. Employees who have accrued Personal Holidays during their probationary period shall not be eligible to use such holidays unless and until they have completed their probationary periods. B. The Personal Holidays shall be taken on days chosen by the employee, subject to his/her having given a minimum of two (2) weeks’ notice and provided his/her absence on that day will not unduly hamper operations. Within three (3) working days after receipt of the employee's request, the department will respond in writing on a form supplied by the University. C. The employee who has Personal Holidays or Vacation time accrued but not used may, subject to departmental approval, use the day(s) as emergency day(s) off with pay, provided that no more than two (2) Personal Holidays and two (2) Vacation days are used for such time off. In the event an employee has neither Personal Holiday nor Vacation accruals the employee may be granted such time off as unpaid time. When an employee wishes to make such use of the day(s) s/he must notify his/her department as soon as possible, in no case later than his/her scheduled reporting time, and specify the reason for his/her absence. D. It shall be each employee's responsibility to request his/her Personal Holidays, observing the rules of his/her Department. Failure to request his/her holidays shall not entitle him/her to "carry over" holidays into the next calendar year nor entitle him/her to extra payment in lieu of the holidays. Departments will advise employees of accrued, unused Personal Holiday on a periodic basis and employees will be required to schedule their Personal Holidays not later than the second week of September each year. E. An employee who is eligible for use of accrued vacation time may, subject to departmental approval, use a vacation day as a personal holiday when s/he has no Personal Holiday accrued. F. If, due to emergency reasons, a Department must ask an employee to forego his/her scheduled Personal Holiday within one (1) workweek of the scheduled day, the employee shall be paid time-and-one-half for hours worked on that day and his/her Holiday shall be rescheduled. If the Personal Holiday cannot be rescheduled during that calendar year the employee is entitled to an extra day's pay; hours thus paid for do not count as hours worked. G. Employees who have completed their probationary period shall, upon termination or lay- off be compensated for unused personal holidays within the calendar year in which such personal holidays were accrued. H. An employee who is on lay-off or leave of absence status on any of the above accrual dates shall not accrue the Personal Holiday for that date.