Use of PTO for Illness Clause Samples
The 'Use of PTO for Illness' clause defines how employees may utilize their accrued paid time off (PTO) when they are unable to work due to illness. Typically, this clause outlines the process for notifying the employer of an illness-related absence, any documentation requirements such as a doctor's note, and whether PTO must be used before other types of leave. Its core function is to provide a clear and consistent policy for handling sick absences, ensuring both employees and employers understand the procedures and entitlements related to illness, thereby reducing confusion and potential disputes.
Use of PTO for Illness. 25 19.10.1 For a personal illness, up to the first 40 consecutive work hours or 26 scheduled work hours in seven (7) consecutive calendar days, whichever 27 comes first, of each absence must be taken from accrued PTO. This 28 applies to each separate episode of illness or injury.
1 19.10.2 When a nurse is receiving payment for Workers’ Compensation, state or 2 federal disability or disability benefits to which the Hospital contributes, 3 other than short-term disability, she/he may not utilize PTO to augment 4 her/his pay. This provision does not prohibit a nurse from using accrued 5 PTO for the first three work days lost due to an on-the-job injury or 6 disability that is not otherwise compensated by Workers’ Compensation.
8 19.10.3 When an employee returns from PTO for illness or short or long term 9 disability, proof of illness may be required in the form of a physician 10 statement which shows the nature of the illness, current health status, and 11 any limitations which the illness or injury may have placed on the 12 employee's ability to perform her/his current job.
14 19.10.4 It is the employee's responsibility to keep the supervisor advised as to the 15 expected date of return from an illness or injury. Employees are expected 16 to call in each day unless they have made arrangements with the 17 appropriate supervision for an approved absence for a specified time.
Use of PTO for Illness. For any absence due to illness or injury, it will be the employee’s choice to use either PTO or Sick Leave.
13.4.1 Absences taken without seventy-two (72) hours advanced notice will be considered “unscheduled” incidents for the purposes of the attendance standards compliance. At the discretion of the Agency, multiple absences for a single illness or injury may be considered as a single “incident” for the purposes of attendance standards compliance.
13.4.2 Employees may use comp time, PTO and Sick Leave for the reasons identified in Section 14.2 and for family members as identified in Section
Use of PTO for Illness. 26 19.10.1 For a personal illness, up to the first 40 consecutive work hours or 27 scheduled work hours in seven (7) consecutive calendar days, whichever 28 comes first, of each absence must be taken from accrued PTO. This 29 applies to each separate episode of illness or injury. For an absence 30 covered by the Hospital Short-Term Disability plan, upon specific written 31 request from the nurse, PTO may be used to supplement their pay up to 32 their normal base pay amount based upon their approved FTE.
1 19.10.2 When a nurse is receiving payment for Workers’ Compensation, state or 2 federal disability or disability benefits to which the Hospital contributes, 3 other than short-term disability, she/he may not utilize PTO to augment 4 her/his pay. This provision does not prohibit a nurse from using accrued 5 PTO for the first three work days lost due to an on-the-job injury or 6 disability that is not otherwise compensated by Workers’ Compensation.
8 19.10.3 When an employee returns from PTO for illness or short or long term 9 disability, proof of illness may be required in the form of a physician 10 statement which shows the nature of the illness, current health status, and 11 any limitations which the illness or injury may have placed on the 12 employee's ability to perform her/his current job.
14 19.10.4 It is the employee's responsibility to keep the supervisor advised as to the 15 expected date of return from an illness or injury. Employees are expected 16 to call in each day unless they have made arrangements with the 17 appropriate supervision for an approved absence for a specified time.
19 19.11 Monetary payment will not be given in lieu of time off. Exceptions will be 20 considered by the President or his/her designee, when an appropriate request is 21 made in writing. PTO shall not accrue during leave of absence or during layoffs.
23 19.12 Nurses who terminate will be paid for any accrued, but unused, PTO.
Use of PTO for Illness. PTO to be used for illness cannot be used until it has been accrued and may be used, charged, and compensated only for periods of absence falling within the employee’s normal scheduled work hours and only for the following reasons:
a. Because of and during any period of non-occupational illness or disability, including one caused by pregnancy, miscarriage, abortion, or childbirth, incapacitating the employee from performing one or more of the essential functions of his/her regular job;
b. Because of and during any period of occupational disability incapacitating the employee from performing one or more of the essential functions of his/her regular job, provided that an employee will be allowed to use PTO pay to supplement workers’ compensation time-loss payments during any period of hospitalization, as well as up to 24 additional hours of PTO in any 12-month period, so that the employee receives 100% of what would have been the employee’s normal straight-time earnings. (An employee may be required to sign a repayment agreement prior to receiving PTO benefits for absences connected with any disputed workers’ compensation claim);
c. For “immediate family” members, PTO shall also be available in the circumstances described in subsections “a” and “b” above. PTO shall also be available where the family member is disabled or incapacitated to the extent that the employee’s presence is necessary and no other family member is reasonably available to provide care or supervision, but limited to 24 hours per disability unless the family member is the employee’s child under age 18. “Immediate family” will have the meaning established in Section 26.1; and
d. An otherwise eligible employee may not use PTO to cover any time missed when Employer had work available (for example, modified or light-duty work) and/or Employer offered an accommodation which would allow the employee to perform the essential functions of the job which the employee refused to accept, provided the work was compatible with the employee’s current medical restrictions. Employees qualifying for the use of PTO must use their accrued PTO, followed by any remaining compensatory time prior to going on unpaid status. Misuse or abuse of PTO for illness will be grounds for disciplinary action, up to and including termination.
Use of PTO for Illness. Employees must provide their supervisor with documentation from a healthcare provider for absences of more than three days due to illness. If staff member is unable to produce such certification, the absence may be classified as unexcused. The Employer reserves the right to require documentation from a healthcare provider for absences due to illness in other situations at the discretion of the supervisor, consistent with federal, state and local law. Employees with a communicable disease of public health importance in an infectious stage are not allowed on duty and must use PTO, if available. Unexcused absences may result in disciplinary action up to and including termination of employment. Absence due to illness without PTO is considered unexcused unless covered under a government-mandated leave. Unexcused absences may result in disciplinary action up to and including termination of employment.