WARNING SLIPS. 25.01 Warning slips given to an employee will be erased after one (1) year from the date of the warning slip, except in cases where additional warning slips are given to an employee before a previously issued warning slip is cancelled. 25.02 The Company shall provide the Union with copies of all written warnings, notices of suspension and termination when issued. Written warnings will be given within five (5) days of the event giving rise to the discipline unless circumstances prevent this from occurring. 25.03 In cases of reprimand, suspension or discharge, the Shop ▇▇▇▇▇▇▇ or in their absence, the full-time Union Representative, shall be present unless the employee elects in writing to exclude the Shop ▇▇▇▇▇▇▇/Union Representative. The Union and Shop ▇▇▇▇▇▇▇ will receive copies of any reprimand, suspension or discharge which will become part of the employee's personnel file.
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Sources: Union Collective Agreement, Collective Agreement, Collective Agreement