Access to Files Clause Samples

Access to Files. A copy of any corn in a nurse’s file shall evaluation which is to be placed e first reviewed with the nurse. The nurse o shall initial such evaluation as having been read and shall have the opportunity to add her views to such evaluation prior to it placed in her file. It is understood that such evalua- tions not constitute disciplinary action by the Hospital against the nurse. Each nurse shall have reasonable access to all her files for the purpose of reviewing their contents in the presence of her su- pervisor. A copy of the evaluation will be provided to the nurse at her request. No document shall be used against a nurse where it has not been brought to her attention in a timely manner. Any letter of suspension or other sanction will be removed from t e record of a nurse eighteen months the receipt of such letter, suspension or sanction one year. (a) Newly hired art-time nurses shall be considered to be on probation or a period of sixty tours worked hours of work for nurses whose regular hours of work are other than the standard work day). If retained after the probationary period, the nurse shall be credited with seniority for the tours hours) worked. With the calendar days prior to the expected date of expiration of the initial probationary period. It is un- derstood and agreed that any extension to the proba- tionary period will not exceed an additional sixty tours hours) worked and, where requested,’ the will advise the nurse and the Association of the A nurse who transfers from casual part-time or full-time to part-time status shall not be required to serve a period where she has previously one since her date of last hire. Where no such period has been served, the number of tours worked (hours worked for nurses whose regular hours of work are other than the standard work day) during the nine months immediately preceding the transfer shall be credited towards the probationary period. ( a ) A seniority list shall be established for all time nurses covered by this Agreement who their period. For information pur- poses only, t e names of all regular part-time nurses shall be included in the seniority list. A copy of the current seniority list will be filed with the President of the Local Association, or her designate, on request but not more frequently than once every six months at a time to be determined locally. A copy oft e seniority list shall also be posted at the same time. Seniority on such lists will be expressed in terms of total hours worked....

Access to Files. 12.01 A copy of any completed evaluation which is to be placed in a nurse's file shall be first reviewed with the nurse. The nurse shall initial such evaluation as having been read and shall have the opportunity to add views to such evaluation prior to it being placed in a file. Each nurse shall have reasonable access to the file for the purposes of reviewing any evaluations or formal disciplinary notations contained therein in the presence of the supervisor. A copy of the evaluation will be provided to the nurse at the nurse's request. 12.02 Any letter of reprimand, suspension or other sanction will be removed from the record of a nurse fifteen (15) months following the receipt of such letter, suspension or other sanction provided that the nurse's record has been discipline free for such fifteen (15) month period.

Access to Files. All employees shall have the right to review their personnel files in the presence of an Employer representative during regular office hours. Reasonable requests for photocopies of documents in the file shall be supplied by the Employer.

Access to Files. 22.01 Upon written request, an employee shall have access to his or her personnel file(s) during normal business hours.

Access to Files. Requests by employees to access and make copies of documents reflecting their performance shall not be unreasonably denied. An employee shall have the right to access such documents in the event the employee is involved in a complaint, grievance or disciplinary action where his/her performance is at issue. Copies of documents which notify an employee of a performance problem or disciplinary action shall be provided to the employee and shall be signed by the employee as evidence of his/her having received such document. This signing shall not be deemed to be approval by the employee of the contents of such document. If the employee refuses to sign or otherwise does not sign the copy, such copy shall bear a notation to that effect signed and dated by the supervisor. Copies of all such documents shall be sent to the PSC’s Director of Contract Administration (or to his/her designee), and to the Foundation's Director of Human Resources (or to his/her designee). The employee has the right to submit written comments about any such document(s) concerning performance to the Foundation's Director of Human Resources. The Foundation shall not release any information to individuals outside the Foundation concerning an employee without the employee's written authorization except to the extent required by law.

Access to Files. 11.01 A copy of any completed performance evaluation which is to be placed in a nurse's file shall be first reviewed with the nurse. The nurse shall sign such evaluation as having been read and shall have the opportunity to add her views to such evaluation prior to it being placed in her file. It is understood that such evaluations do not constitute disciplinary action by OPTIONS against the nurse. Each nurse shall have reasonable access to her files for the purpose of reviewing their contents in the presence of her supervisor or a Human Resources representative. A copy of the evaluation will be provided to the nurse at her request. No document shall be used against a nurse where it has not been brought to her attention in a timely manner. 11.02 Any letter of reprimand, suspension or other sanction will be removed from the record of a nurse eighteen (18) months following the receipt of such letter, suspension or other sanction provided that the nurse's record has been discipline free for one (1) year.

Access to Files. A. An employee may request access to his/her site file through his/her immediate supervisor. B. Requests to review official personnel files shall be made in person to the Personnel Office.

Access to Files a. Upon request and at an agreeable time, any teacher or any individuals authorized by the teacher will have the right to review the contents of his/her building file/record and/or the official District personnel file/record, including the sub-files. b. The Assistant Superintendent of Human Resources will allow access to a teacher’s official District personnel file/record including any sub-files only in the following instances: i. Personnel of the Office of Human Resources are conducting routine duties associated with their job responsibilities; or ii. Designees of the Assistant Superintendent of Human Resources are conducting business of the District in accordance with their job responsibilities. c. The Office of Human Resources will keep a log of all individuals who access the teacher’s personnel file/record including sub-files and indicate the reason for that access, except for personnel who work in the Office of Human Resources and are conducting routine business associated with their job responsibilities. d. The District will provide a copy of this log to the teacher if the teacher requests it. e. When the District receives a court order to open and/or deliver/transmit any electronic information held or in the possession of the District related to the teacher’s personnel file/record and/or disciplinary file/record the District must notify the teacher within three (3) workdays unless such notification is prohibited by law.

Access to Files. 24.1 Each employee shall make an appointment to access their personnel file for the purpose of reviewing any performance appraisal evaluations or formal disciplinary notations contained therein, in the presence of the Head of Human Resources or designate. 24.2 An employee shall not alter, destroy or remove any document or page contained in their personnel file, but has the right to review, receive a copy or respond in writing to any document contained therein. Any such response shall form part of the permanent record.