Application Approval. 1. The Performing Arts Center Manager is authorized to permit school, community, civic and public groups to use the Performing Arts Facilities when such use meets established facility use criteria (see SPASD Board Policy KG) and does not conflict with the regularly scheduled programs of the school. In the event a school activity is scheduled that conflicts with a previously scheduled non-school use, the school activity will have precedence. 2. All applicants must complete a Facility Use Request through the District’s online facility use calendar and obtain the appropriate approvals. If approved, the user will receive a short-term use agreement with the estimated rental charges. 3. The District reserves the right to deny any Facility Use Request or terminate any agreement at any time with or without cause. In the event of such denial or termination, there shall be no claim or right to damages or reimbursement on account of any loss, damage or expense incurred. Use of facilities and/or equipment can be denied because of, but not limited to building maintenance, operations, security, weather conditions, lack of staff availability, or failure to pay previous charges in full. 4. District facilities are to be used only as designated on the Facility Use Request. The purpose of use must be stated on the request; deviation will be considered a breach of contract and may result in denial of future use of District facilities. Use of District facilities shall be restricted to activities that will not create unusual wear or depreciation on the facilities or equipment. 5. The Performing Arts Center Manager has authority over all performing arts facilities, control rooms, dressing rooms, lobbies, scene shop and costume /prop shop. These must be reserved through the Performing Arts Center Manager. Any rooms other than those listed are outside of the performing arts facilities’ jurisdiction and must be requested through the District’s on-line facility use calendar. 6. All cancellations or changes must be made through the Performing Arts Center Manager at least three (3) business days prior to the scheduled usage or the user may be billed for the entire facility use fee or the actual costs incurred by the District. 7. Use of facilities on school observed holidays or emergency closure days (i.e. inclement weather) are not available. Requests for these days must be authorized by the District Administrator or designee. In the event of an emergency closure, facility rental charges will be waived for each day of closure. Facility users will be invoiced for costs related to moving of furniture or equipment that was required for the activity or event. If school is open during inclement weather, it is the responsibility of the facility user to determine their use of the Performing arts facility. The District shall not be liable for any loss of income due to inclement weather, public emergencies, acts of God, or for any other reason whatsoever. In the event any fault or neglect by the District or its failure to satisfy any obligations under the Facility Use Agreement, the liability of the District shall be exclusively limited to the refund of any amounts paid by the facility user. 8. It is the responsibility of the renting organization to pay any state and county tax on sales and report all income to the Internal Revenue Service..
Appears in 1 contract
Sources: Rental Agreement
Application Approval. 1. The Performing Arts Center Manager is authorized to permit school, community, civic and public groups to use the Performing Arts Facilities when such use meets established facility use criteria (see SPASD Board Policy KG) and does not conflict with the regularly scheduled programs of the school. In the event a school activity is scheduled that conflicts with a previously scheduled non-school use, the school activity will have precedence.
2. All applicants must complete a Facility Use Request through the District’s online facility use calendar and obtain the appropriate approvals. If approved, the user will receive a short-term use agreement with the estimated rental charges.
3. The District reserves the right to deny any Facility Use Request or terminate any agreement at any time with or without cause. In the event of such denial or termination, there shall be no claim or right to damages or reimbursement on account of any loss, damage or expense incurred. Use of facilities and/or equipment can be denied because of, but not limited to building maintenance, operations, security, weather conditions, lack of staff availability, or failure to pay previous charges in full.
4. District facilities are to be used only as designated on the Facility Use Request. The purpose of use must be stated on the request; deviation will be considered a breach of contract and may result in denial of future use of District facilities. Use of District facilities shall be restricted to activities that will not create unusual wear or depreciation on the facilities or equipment.
5. The Performing Arts Center Manager has authority over all performing arts facilities, control rooms, dressing rooms, lobbies, scene shop and costume /prop shop. These must be reserved through the Performing Arts Center Manager. Any rooms other than those listed are outside of the performing arts facilities’ jurisdiction and must be requested through the District’s on-line facility use calendar.
6. All cancellations or changes must be made through the Performing Arts Center Manager at least three (3) business days prior to the scheduled usage or the user may be billed for the entire facility use fee or the actual costs incurred by the District.
7. Use of facilities on school observed holidays or emergency closure days (i.e. inclement weather) are not available. Requests for these days must be authorized by the District Administrator or designee. In the event of an emergency closure, facility rental charges will be waived for each day of closure. Facility users will be invoiced for costs related to moving of furniture or equipment that was required for the activity or event. If school is open during inclement weather, it is the responsibility of the facility user to determine their use of the Performing arts facility. The District shall not be liable for any loss of income due to inclement weather, public emergencies, acts of God, or for any other reason whatsoever. In the event any fault or neglect by the District or its failure to satisfy any obligations under the Facility Use Agreement, the liability of the District shall be exclusively limited to the refund of any amounts paid by the facility user.
8. It is the responsibility of the renting organization to pay any state and county tax on sales and report all income to the Internal Revenue Service..
9. The Performing Arts Center Manager, or assigned personal, will be on duty for all events in the Performing Arts Center, and fees will be applied to the rental fee. The staffing of the event will be determined by the PAC Manager based on availability and the amount of labor needed for the event.
Appears in 1 contract
Sources: Rental Agreement