Between the Program and Applicants Clause Samples
Between the Program and Applicants. The NRMP is not responsible for ensuring the accuracy of information exchanged between programs and applicants. Programs are responsible for the completeness, timeliness, and accuracy of all information provided. This includes:
1. All written, electronic, and verbal information provided to applicants throughout recruitment, the onboarding cycle, and through the 45th day following the appointment start date; and
2. All written, electronic, and verbal information provided to the NRMP. The omission of information pertinent to an applicant’s decision to rank a program may be deemed a violation of this Agreement. Before the applicable Rank Order List Certification Deadline, the program shall:
1. Provide a copy of the appointment agreement that matched applicants will be expected to sign if such an agreement is available, or a copy of the agreement currently in use;
a. Once provided, applicants must be notified of any material change to the appointment agreement.
2. Provide all institutional and program policies regarding eligibility for appointment to a residency training position including but not limited to:
a. Expected or required academic, educational, or prior training credentials;
b. Pre-employment drug testing and background check;
c. Information relevant to licensure status or visa status. Programs shall obtain a signed acknowledgement of such communication from each applicant or be able to demonstrate that eligibility requirements were made available to each applicant in accordance with Section 4.0 of this Agreement. The timely disclosure of the official policies of the appointing institution and/or program does not imply that the applicant interviewed will be ranked or will receive a matched position. The program’s obligation to provide complete, timely, and accurate information extends through the applicant’s 45th day following the start date as listed in the appointment agreement for the program position obtained through the applicable Fellowship Match. Programs must notify matched applicants and the NRMP of any circumstance (e.g., anticipated program closure, insufficient funding resulting in a reduction in training positions, etc.) that may delay, adversely impact, or prevent an applicant from commencing training with a matched program on the start date identified in the appointment agreement.
Between the Program and Applicants. The NRMP is not responsible for ensuring the accuracy of information exchanged between programs and applicants. Programs are responsible for the completeness, timeliness, and accuracy of all information provided. This includes:
1. All written, electronic, and verbal information provided to applicants throughout recruitment, the onboarding cycle, and through the 45th day following the appointment start date; and
2. All written, electronic, and verbal information provided to the NRMP. The omission of information pertinent to an applicant’s decision to rank a program may be deemed a violation of this Agreement. Before the applicable Rank Order List Certification Deadline, or the offering of a position through SOAP in the Main Residency Match, the program shall:
1. Provide a copy of the appointment agreement that matched applicants will be expected to sign if such an agreement is available, or a copy of the agreement currently in use; o Once provided, applicants must be notified of any material change to the appointment agreement.
2. Provide all institutional and program policies regarding eligibility for appointment to a residency training position including but not limited to: o Expected or required academic, educational, or prior training credentials; o Pre-employment drug testing and background check; o Information relevant to licensure status, or visa status. Programs shall obtain a signed acknowledgement of such communication from each applicant or be able to demonstrate that eligibility requirements were made available to each applicant. The program’s obligation to provide complete, timely, and accurate information extends through the applicant’s 45th day following the start date as listed in the appointment agreement for the program position obtained through a Match or SOAP. Programs must notify matched applicants and the NRMP of any circumstance (e.g., anticipated program closure, insufficient funding resulting in a reduction in training positions, etc.) that may delay, adversely impact, or prevent an applicant from commencing training with a matched program on the start date identified in the appointment agreement.