Billing Content Sample Clauses
The Billing Content clause defines the specific information and documentation that must be included in invoices or billing statements submitted under the agreement. Typically, this clause outlines required details such as itemized descriptions of goods or services provided, dates of delivery, applicable rates, and any supporting documentation necessary for verification. By specifying these requirements, the clause ensures that billing is transparent, accurate, and facilitates timely review and payment, thereby reducing disputes and administrative delays.
Billing Content. The following items will be included as a minimum for each ▇▇▇▇, noting that a resource order is not always required or available in order for a ▇▇▇▇ to be valid. Provide as a minimum on each invoice/▇▇▇▇: • Agency name, address, phone number, and agency financial contact • Invoice or ▇▇▇▇ number • Agreement number • Incident name and number • Dates of the incident covered by the billing • Location and jurisdictional unit • Appropriate Firecode or charge code • Summary cost data for the amount being billed Summary data may include but is not limited to, a list of personnel, travel, and equipment expenses; and a listing by vendor name and amount spent for supplies and services procured. Generally, cost source documents will not be required unless summary cost data is disputed, there is a Fire Management Assistance Grant, or unless specific agency regulations require cost source documents. At times, supplemental information, summary data or additional billing documentation may be requested and provided if agreed upon by the Parties. The process for handling such requests should be documented in the Operating Plan.
Billing Content. Bills will be identified by incident name, date, mission assignment (MA) location, jurisdictional unit, and supported by documentation to include but not limited to: separate invoice by MA; list of personnel expenses including base, overtime, and travel; and supplies/services procured by vendor name and dollar amount, and administrative charges may be applied.
Billing Content. Bills shall contain, at a minimum:
Billing Content. Bills will be identified by incident name, date, MA. location, jurisdictional unit, and supported by documentation to include but not limited to: separate invoice by MA; list of personnel expenses including base, overtime, and travel; and supplies/services procured by vendor name and dollar amount. Billings for State incident assistance may include administrative overhead, not to exceed the predetermined State indirect cost rate negotiated annually with the cognizant Federal Agency for the State (OMB Circular A-87).
Billing Content. Bills will be identified by incident name, date, MA. location, jurisdictional unit, and supported by documentation to include but not limited to: separate invoice by MA; list of personnel expenses including base, overtime, and travel; and supplies/services procured by vendor name and dollar amount. ▇▇▇▇▇▇▇▇ for the Commissions incident assistance may include administrative overhead, not to exceed the predetermined State of South Carolina indirect cost rate negotiated annually with the cognizant Federal Agency for the South Carolina (OMB Circular A-87).
Billing Content. Bills will contain, at a minimum the incident name(s) and duration, locations(s), jurisdictional unit, and appropriate incident number; and will be supported by documentation, including applicable cost share agreements. ▇▇▇▇▇▇▇▇ for fire suppression assistance may include reimbursable costs, but will not be assessed indirect cost rates.
Billing Content. The following items will be included as a minimum for each bill, noting that a resource order is not always required or available in order for a bill to be valid. Provide as a minimum on each invoice/bill:
Billing Content. Bills will contain, at a minimum, fire name(s), location(s), jurisdictional unit, and appropriate incident number; and will be supported by documentation, including applicable cost share agreements. (See Exhibit B, Operating Plan Outline Guide, for suggested additional details.) Billings for fire suppression assistance may include reimbursable costs (see Glossary), but will not be assessed indirect cost rates. Federal Agencies will not bill each other for indirect costs for preparedness activities.
Billing Content. The following items will be included as a minimum for each ▇▇▇▇, noting that a resource order is not always required or available in order for a ▇▇▇▇ to be valid. Provide as a minimum on each invoice/▇▇▇▇: ● Agency name, address, phone number, and agency financial contact, ● Invoice or ▇▇▇▇ number ● Agreement number ● Incident name and number ● Dates of the incident covered by the billing, ● Location and jurisdictional unit ● Appropriate Firecode or charge code. ● Summary cost data for the amount being billed. ● Aircraft detail report if applicable Summary data may include but is not limited to, a list of personnel, travel, and equipment expenses; and a listing by vendor name and amount spent for supplies and services procured. Generally, cost source documents will not be required unless summary cost data is disputed, there is a Fire Management Assistance Grant (FMAG), or unless specific agency regulations require cost source documents. At times, supplemental information, summary data or additional billing documentation may be requested and provided if agreed upon by the Parties. The process for handling such requests should be documented in the Operating Plan.
Billing Content. The following items will be included as a minimum for each ▇▇▇▇, noting that a resource order is not always required or available in order for a ▇▇▇▇ to be valid. Provide as a minimum on each invoice/▇▇▇▇: