Billing Procedures Sample Clauses
The Billing Procedures clause outlines the methods and timelines for invoicing and payment between parties in a contract. It typically specifies how and when invoices should be submitted, the required supporting documentation, acceptable payment methods, and the timeframe within which payments must be made. For example, it may require monthly invoices to be sent electronically and paid within 30 days of receipt. This clause ensures both parties have a clear understanding of financial expectations, reducing the risk of disputes over payments and promoting smooth financial transactions throughout the contractual relationship.
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Billing Procedures. The Supporting Party will ▇▇▇▇ the Protecting Party for actual costs incurred for Assistance by Hire. Reimbursements will be limited to the provisions of the Agreement and the applicable AOP, regardless of whether or not it is authorized on the Resource Order or other documentation produced by the incident. Reimbursable costs may include transportation, salary, overtime, per diem and other approved expenses of Supporting agency personnel. Rates and conditions of use for the equipment and personnel are documented in the AOP. Parties shall submit a ▇▇▇▇ within 90 days of the incident. Parties must use their own invoice form for billing under this Agreement to avoid any confusion with other services that may have been ordered under other agreements. Invoices must identify Supporting Party’s name, address, and Taxpayer Identification Number (Department only), fire name, order and request number, and ▇▇▇▇ number and amount. Invoice supporting documentation must include description of services performed, period of services performed, and any applicable cost share agreements. Supporting documentation will itemize details of billing, listing personnel, equipment, travel and per diem, aircraft, supplies and purchases as approved in the attached AOP. It will also include itemized deductions for maintenance and repair of equipment. Department invoices will include “Record of Activities” (FSLA-5) and U.S. Forest Service invoices will include transaction register. Invoices for services under this agreement must be sent to: U.S. Forest Service Department Tahoe National Forest Rough & Ready Fire Protection District Attn: ▇▇▇ ▇▇▇▇▇▇▇▇▇▇ Attn: Chief ▇▇▇▇▇▇ ▇. ▇▇▇▇▇▇ ▇▇▇▇▇ ▇▇▇▇ ▇▇▇▇ Drive ▇.▇. ▇▇▇ ▇▇ ▇▇▇▇▇ ▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇ Rough & ▇▇▇▇▇, ▇▇ ▇▇▇▇▇ Telephone: (▇▇▇) ▇▇▇-▇▇▇▇ Telephone: (▇▇▇) ▇▇▇-▇▇▇▇ FAX: (▇▇▇) ▇▇▇-▇▇▇▇ FAX: (▇▇▇) ▇▇▇-▇▇▇▇ Email: ▇▇▇▇▇▇▇▇▇▇▇@▇▇.▇▇▇.▇▇ Email: ▇▇▇▇▇▇▇@▇▇▇▇▇▇▇.▇▇▇ All bills will have a payment due date 30 days upon receipt. Contested ▇▇▇▇▇▇▇▇: Written notice that a ▇▇▇▇ is contested will be mailed to the Party within 30 days of receipt of the invoice and will fully explain the contested items. Contested items should be resolved no later than 60 days following receipt of the written notice. Parties are responsible for facilitating resolution of contested ▇▇▇▇▇▇▇▇. Billing requirements and rates are documented in the attached AOP.
Billing Procedures. (a) PROVIDER agrees all claims shall be submitted to OHCA in a format acceptable to OHCA and in accordance with the OHCA Provider Manual.
(b) If PROVIDER enters into a billing service agreement, PROVIDER shall be responsible for the accuracy and integrity of all claims submitted on PROVIDER’s behalf by the billing service.
(c) PROVIDER shall not use the billing service or any other entity as a factor, as defined by 42 C.F.R. § 447.10.
(d) PROVIDER is responsible for verifying a patient’s appropriate eligibility for services by contacting OHCA's Eligibility Verification System (EVS).
Billing Procedures. (a) Prior to submitting claims to OHCA via a billing service, PROVIDER agrees that written authorization for that service to ▇▇▇▇ for PROVIDER shall be on file with OHCA’s claims payment agent. Prior to the year 2003, such agent will be Unisys. After January 1, 2003, the agent will be EDS.
(b) PROVIDER agrees all claims shall be submitted to OHCA in a format acceptable to OHCA.
(c) If PROVIDER enters into a billing service Agreement, PROVIDER shall be responsible for the accuracy and integrity of all claims submitted on PROVIDER’s behalf by the billing service.
(d) PROVIDER shall not pay any percentage fees for collection services or use the billing service or any other entity as a factor, as defined by 42 CFR § 447.10.
(e) PROVIDER shall release any lien securing payment for any Medicaid- compensable service. This provision shall not affect PROVIDER’s ability to file a lien for non-covered service or OHCA-permitted co-payment.
(f) PROVIDER is responsible for determining a patient’s appropriate eligibility by contacting OHCA’s Recipient Eligibility Verification System (REVS).
Billing Procedures. The Parties agree to follow the policies and procedures detailed in Exhibit D, Reimbursable ▇▇▇▇▇▇▇▇ and Payments.
Billing Procedures. Article 2.1 The Contractor agrees to bill the State within thirty days of the end of the monthly billing period. All billing statements shall be sent directly to the state's designated Project Director with a pdf copy emailed to ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇
Article 2.2 The Contractor's billing statements shall be itemized to show the agency contract number, time spent, a task description and the date that tasks were performed by the name and hourly rate of the individual performing the work. All billing statements shall include an itemization of all costs and copies of invoices for travel and other out-of-pocket expenses.
Article 2.3 As a standard cost control practice, the State may conduct an audit of time and cost records of the Contractor, its employees and subcontractors. Any such audit may be conducted at the Contractor's offices or a place mutually agreed to by the Contractor and the Project Director.
Article 2.4 Billing rates are capped for one year from date of execution of the Contract. If after one year the Contractor wishes to seek an adjustment to its billing rates, the Contractor shall:
a. notify the Project Director and obtain approval in writing at least sixty (60) days before activating any change in billing rates;
b. specify the impact the rate adjustment would have on the existing workplan and budget; and
c. limit the change in any individual billing rate to an amount that does not exceed the percentage increase in the Consumer Price Index (CPI) for the locale from which the services are being rendered, or obtain the approval of the Project Director for any increase above the CPI.
Billing Procedures a) Provider agrees all claims shall be submitted to OHCA in a format acceptable to OHCA and in accordance with OHCA regulations. Electronic and/or Internet submitted claims may receive priority handling.
b) If Provider enters into a billing service agreement, Provider shall be responsible for the accuracy and integrity of all claims submitted on behalf of Provider by the billing service.
c) Provider shall not use the billing service or any other entity as a factor, as defined by 42 CFR 447.10.
d) Provider is responsible for verifying appropriate eligibility of a member by contacting the OHCA Eligibility Verification System (EVS).
Billing Procedures. The State shall establish billing procedures and requirements for payment due the Contractor in providing performance pursuant to this contract. The Contractor shall comply with the established billing procedures and requirements for submission of billing statements. The State shall comply with CRS 24- 30-202(24) when paying vendors upon receipt of a correct notice of the amount due for goods or services provided hereunder.
Billing Procedures. The Authority will initiate the billing process each month by generating a program in the HCV Program Management Software (“Program Software”) and forwarding to appropriate Authority staff to submit for release of payment. A report developed in Program Software entitled Admin Fee Payments, located under HCV/Resident Processing/Agent Reports will show a printout of all HAP Contracts active as of the first of the current month. The Authority will make necessary adjustments and deductions as indicated in this Exhibit.
a. The Contractor must compare the previous month’s report to the current month’s report to ensure that the billing includes all the existing HAP Contracts for the payment period.
b. The Contractor will contact the Finance Accounts Payable staff with discrepancies including Participant name and reason for discrepancy.
c. The Finance Accounts Payable staff will investigate discrepancies and make adjustments, if necessary, following the guidelines established in this Exhibit by the next month’s billing. Adjustments, negative or positive, will be made with prior notice to the Contractor via e-mail.
d. The Contractor must submit corrections to Finance Accounts Payable staff by the 15th calendar day of the current month in order for the Contractor’s corrections to appear on the next month’s billing.
e. The Authority will process payment in accordance with the terms of this Agreement to the Contractor and based on the annual payment schedule. Payment includes the previous month’s activity and the current month’s active HAP Contracts.
Billing Procedures. DISTRICT will pay CONTRACTOR upon receipt of properly completed invoices, which shall be submitted to the contract manager not more often than monthly. The invoices shall describe and document, to the DISTRICT'S satisfaction, the work performed, the progress of the project, and fees. Payment shall be considered timely if made by the DISTRICT within thirty (30) days after receipt of properly completed invoices. Payment shall be sent to the address designated by the CONTRACTOR. The DISTRICT may, in its sole discretion, terminate the contract or withhold payments claimed by the CONTRACTOR for services rendered if the CONTRACTOR fails to satisfactorily comply with any term or condition of this contract. No payments in advance or in anticipation of services or supplies to be provided under this contract shall be made by the DISTRICT. The DISTRICT shall not pay any claims for payment for services submitted more than twelve (12) months after the calendar month in which the services were performed. DUPLICATION OF BILLED COSTS: The CONTRACTOR shall not ▇▇▇▇ the DISTRICT for services performed under this contract, and the DISTRICT shall not pay the CONTRACTOR, if the CONTRACTOR is entitled to payment or has been or will be paid by any other source, including grants, for that service. DISALLOWED COSTS: The CONTRACTOR is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its subcontractors.
Billing Procedures. Reimbursements will be limited to the provisions of the Agreement and AOP, regardless of whether or not it is authorized on the Resource Order or other documentation produced by the incident. The Supporting PARTY will ▇▇▇▇ the Protecting PARTY for costs incurred for assistance provided. Reimbursable costs may also include transportation, salary, benefits, overtime, and per diem of supporting agency personnel. Rates and conditions of use for the equipment and personnel will be mutually agreed to and documented in the AOP. The costs of “backfilling” employees of either PARTY into local home unit positions for personnel that have been mobilized to incidents are not reimbursable. PARTIES shall submit a ▇▇▇▇ within 90 days of the incident. PARTIES must use their own invoice for billing under this Agreement to avoid any confusion with other services that may have been ordered under other agreements(s). For the purpose of this Agreement, OES F-42 is not an acceptable support document. Invoices must identify Supporting PARTY name, address, and Taxpayer Identification Number (DEPARTMENT only), fire name, order and request number, and ▇▇▇▇ number and amount. Invoice supporting documentation must include description of services performed, period of services performed, and any applicable cost share agreements. Supporting documentation will itemize details of billing, listing personnel, equipment, travel and per diem, aircraft, supplies and purchases as approved in the attached AOP. It will also include itemized deductions for maintenance and repair of equipment. DEPARTMENT invoices will include “Record of Activities” (FSLA-5) and FOREST SERVICE invoices will include transaction register. Invoices for services under this agreement must be sent to: Address of Forest Service: USDA Forest Service Modoc National Forest ▇▇▇ ▇ ▇▇▇▇ ▇▇ ▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇ ATTN: Dispatch Address of Fire Department: ▇▇▇▇▇ ▇▇▇▇▇ ▇▇▇▇ ▇▇▇▇▇▇▇▇▇▇ ▇▇▇▇▇ ▇▇▇▇▇, CA 96108 All bills will have a payment due date 60 days upon receipt by the FIRE DEPARTMENT or FOREST SERVICE.