Documentation, Information Sample Clauses

Documentation, Information a.) The duty for the safekeeping of the default and proof documents amounts 15 years (VDA volume 1 "proof guidance"). By request, the supplier has to grant the examination into these documents to the customer. Paragraph 1.4 is valid. b.) If arrangements (e.g., about quality features, appointments, delivery volume, etc.) cannot be kept, the supplier is obliged to inform the customer immediately about that. In order to find a fast solution the supplier is obliged to the disclosure of the data and facts. c.) If the supplier notices an increase of the difference of the actual to the target state of the products (quality deterioration), he will immediately inform the customer about that and about planned remedial measures. d.) Before changing a manufacturing method, materials or sub-suppliers for the products, a dislocation of manufacturing locations, changes of procedure or facilities to the examination of the products or of other quality assurance measures the supplier will inform the customer on time so that this can check whether these changes can disadvantageously affect. e.) For customized advance materials and performance only admitted sub-suppliers may be considered with the procurement. For the change of such sub-suppliers an approval is to be solicited by the customer. f.) All changes in the product and relevant to the product in the process chain, are to be documented in a product curriculum vitae and have to be treated according to VDA volume 2 “security of the quality of deliveries“. The life cycle of products is to be shown to the customer by request. g.) In the following cases, the supplier commits to inform MSG in written form: - A customer complains about the supplier´s management system - A certificate of the supplier is withdrawn - Special customer status (new business on hold for example)

Documentation, Information. The obligation to store the standard and verification documents with special archiving is 10 years. The Contracting Party shall grant cunova access to these documents upon request. If it becomes apparent that agreements made (e.g. on quality characteristics, deadlines, delivery quantities) cannot be adhered to, the contractual partner is obliged to inform cunova about this as well as about the more detailed circumstances. In the interest of finding a solution quickly, the contractual partner is obliged to disclose the data and facts. If the Contracting Party detects an increase in deviations between the actual condition and the target condition of the products (drop in quality), the contact person specified on the order shall immediately notify the customer of this and of any planned corrective measures. Prior to changes to production processes, materials or supplier parts for the products, relocations of production sites, changes to procedures or equipment for testing the products or other quality assurance measures, the contractual partner shall notify cunova in sufficient time to enable it to check whether the changes may have a detrimental effect. The obligation to notify is regulated by sampling regulations. All changes to the product and changes to the production process must be documented in a product curriculum vitae and treated in accordance with VDA Volume 2 "Assurance of the quality of deliveries".

Documentation, Information. An obligation of preserving the documents and records on quality extends to 5 years with standard parts and 15 years with parts for which the archiving in the archive of "D" /TLD/ safety parts is compulsory (see VDA, Volume 1, Documents archiving) and these must be made available upon request. If the agreed provisions (such as on quality parameters, dates, quantities to be supplied) cannot be complied with, the customer must be advised of the true situation and the circumstances resulting in his inability to meet his obligations. All essential facts and details needed for resolving the issue should be included therein. If the supplier identifies the rise in discrepancy between the actual and required quality of products (decrease in quality), the customer must be advised of the situation and planned measures without delay. The supplier shall advice the customer in advance of all changes in production procedures, materials or parts supplied for customer´s own production, on relocation of production facilities or changes introduced to procedures and products testing or of other measures related to quality, allowing the customer identify any possible impact resulting thereof. The obligation of informing the partner is set by regulations on sampling. Any changes of product and in a process chain related to products must be documented in a product curriculum in an appropriate detail pursuant to VDA, Volume 2 „Assuring the quality of supplies".

Documentation, Information. The obligation to retain guideline and evidence documents with special archiving measures extends to 30 years (see VDA Volume 1 "Quality Evidence"). Upon request, the Supplier is required to allow HBPO to examine these documents. - Should it become obvious that concluded agreements (regarding, for example, quality characteristics, deadlines, supply quantities) are not met, the Supplier is committed to immediately inform HBPO in writing of this fact and about any further particulars. To facilitate a quick resolution, the Supplier undertakes to disclose all relevant data and facts. - If the Supplier becomes aware of an increase in deviations between actual and target product quality (deficiencies in quality), the Supplier will immediately inform HBPO in writing of this fact and about any planned corrective or remedial measures. - At least one year prior to implementing any planned changes in production processes, materials or supplier parts for products, relocation of production sites, or any changes in procedures or facilities deployed for testing products or changes in other quality assurance procedures, the Supplier shall inform HBPO of any such facts in writing. Should the Supplier become aware that it is impossible to comply with this obligation to notify within the specified time period, the Supplier shall at minimum inform HBPO in good time, in order to enable HBPO to examine whether the changes may have any adverse effects. The obligation to notify is regulated in the sampling guide- lines. Any costs due to the changes are born by the Supplier. Title: Quality Assurance Agreement Owner: QM Doc. No: INT-F-194 Region: INT Old Doc. No: HBPO-F-012 HBPO Location: HQ

Documentation, Information. 2.1 The quantity, quality and description of and any specification for the Equipment shall be those set out overleaf. The Customer shall be responsible to the Company for ensuring the accuracy of any information given to the Company who shall not be liable if the Customer fails to give complete and accurate information to the Company for the purposes of the Customer’s specification. 2.2 Any extra work not detailed in the quotation and original documentation will be charged at the Company’s normal prices (details of which will be supplied upon request). Please refer to the Sales Agreement. 2.3 For leasing agreements, all documentation must be completed before delivery.

Documentation, Information. The documentation of the results of the quality tests and audits carried out at the SUPPLIERs premises including correction measures which have been planned and carried out, must be done in such a way that the SUPPLIER can prove completely with their help that drawings and performance specifications and specifications concerning the whole development and delivery period were met and can be documented. The SUPPLIER is obliged to keep all of the relevant documentation for the contract products for a period of at least fifteen (15) years after the last delivery of the products. Upon the request of ▇▇. ▇▇▇▇▇▇▇▇▇, the SUPPLIER will provide the documentation and allow ▇▇. ▇▇▇▇▇▇▇▇▇ to inspect the records of the SUPPLIER. In case the agreements of the CONTRACT PARTNERS with regard to product properties/quality characteristics, processes, deadlines, delivery quantities, etc., cannot be adhered to, the SUPPLIER will inform ▇▇. ▇▇▇▇▇▇▇▇▇ immediately. This also applies if the SUPPLIER does not notice the deviations until after the delivery of the products to ▇▇. ▇▇▇▇▇▇▇▇▇. In the interests of a quick and efficient solution, the SUPPLIER will immediately disclose all of the data and facts required to clarify the deviations and inform of planned corrective measures. All changes to the contractual product as well as changes to the technical documents/specifications require express approval in writing from ▇▇. ▇▇▇▇▇▇▇▇▇. Verbal agreements between the CONTRACT PARTNERS are invalid.

Documentation, Information. The obligation to keep specification documents and evidence documents with a special retention period of 15 years (refer to VDA volume 1 “Furnishing evidence”). Supplier shall grant Customer, when requested, permission to inspect such documents. Whenever it becomes apparent that agreements, which have been concluded, (e.g. about quality characteristics, dates of delivery or performance, volumes to be supplied) can not be complied with, Supplier shall be obligated to inform Customer to this effect as well as about the circumstances, which have caused such situation. In the interest of finding a quick solution Supplier is obligated to disclose all relevant data and facts. Whenever Supplier detects an increase in the deviations in the actual quality from the specified quality of the products (deterioration in quality) he shall inform Customer without undue delay to this effect as well as about the planned corrective action. Prior to their implementation Supplier shall notify Customer, as soon as possible, about any change in the production process, materials or supplied parts for the products, relocations of production sites, as well as alterations of methods and equipment used to inspect the products or other quality control action allowing the same to review, if any such proposed alteration might have a disadvantageous effect. The obligation to notify has been laid down in the regulation for the presentation of samples. All alterations to the product and production process shall be documented in a product life cycle and treated in accordance with VDA volume 2 “Securing the Quality of Supplies”.

Documentation, Information a) The liability to store the documents and records is 15 years after the last products have been placed in circulation (see VDA – Band 1 ìVerification”). The supplier must allow inspection of these documents upon request by customer. b) In case that the arrangements agreed upon (for example about quality features, dates, delivery quantity) cannot be maintained, the supplier must inform the customer immediately. In the interest of a quick solution, the supplier is obliged to disclose the required dates and facts. c) In case the supplier discovers an increase of deviations of the actual state and the target state of the products (quality loss), he must inform, and report planned corrective actions immediately to the customer. d) The supplier is obliged to inform the customer in advance about changes of the production processes, materials or parts of subcontractors, changes of production facilities, furthermore, changes of processes or test equipment or about other quality security measures, so that it can be checked if the changes may have any negative effect. e) For client-specific half-finished products and efficiencies, only sub-suppliers are allowed which are formally approved by the customer for the provisioning. Before changing a sub-supplier, customer must give his permission. f) All changes on the product and product-relevant changes in the process chain, are to be documented in a product history and being managed according to VDA volume 2 ìQuality assurance of deliveries”. The product history must be shown to the customer on demand. g) The supplier ensures that every delivery will be documented together with a material and performance test result according to EN 10204 3.1. The layout and measurements will be settled by the customer and provided from the supplier prior to first shipment.

Documentation, Information. 10.1 In your capacity as your Client’s agent, you will pass on to: 10.1.1 your Client: all relevant documentation relating to their Policy including all relevant Policy Documentation; and