Common use of Electronic Submission of Offer Clause in Contracts

Electronic Submission of Offer. In order to respond to this solicitation, electronic proposals are to be submitted in lieu of paper copies. It is the Offeror’s responsibility to assure its complete proposal is received by the date and time specified in the solicitation. Responses received after the time and date for which proposals are due will be considered late and will not be evaluated. Responses must be submitted electronically to the following: Contracting Officer, ▇▇▇▇▇ ▇▇▇▇▇ at ▇▇▇▇▇.▇.▇▇▇▇▇.civ@▇▇▇▇.▇▇▇ Contract Specialist, ▇▇▇▇▇▇▇▇ ▇▇▇▇▇ at ▇▇▇▇▇▇▇▇.▇.▇▇▇▇▇▇.▇▇▇@▇▇▇▇.▇▇▇ Contract Specialist, ▇▇▇▇▇▇ ▇▇▇▇▇▇▇ at ▇▇▇▇▇▇.▇.▇▇▇▇▇▇▇.civ@▇▇▇▇.▇▇▇ In accordance with FAR 52.212-1, Instructions to Offerors, the Offeror’s proposal submission will be considered complete when all volumes are received. The content and page size of electronic copies must be as described in Section L. If the Offeror sends more than one email for their proposal, they must state in each email, “Email 1 of 2” and such. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2010 or compatible, MS Office Excel 2010 or compatible, and/or Adobe XI or compatible, as applicable. Attachment 6 must be submitted in the format provided. Other attachments may be submitted in the format provided or other approved formats listed above. Offerors shall provide one copy of each file. To ensure delivery, no single email should exceed 15MB and no single file should exceed 5MB. Multiple emails and/or multiple files are acceptable to ensure delivery. File attachment types with extensions other than .doc, .docx, .xls, .xlsx, .pdf, or .zip may be blocked by email security protocols, and any emails quarantined as a result of restricted file types will preclude the proposal from being evaluated. Compressed files are not permitted given that zip files may be stripped from emails IAW DISA’s security policy. No zipped files will be evaluated. Efforts by the Government to clarify or expedite installation of electronic proposal submissions, in accordance with FAR 15.207(c), will not be considered discussions. The Government is under no obligation to seek clarification regarding electronic proposal submissions if submissions cannot be opened or accessed. The following is how the files shall be submitted: • Volume I: Shall be sent as one file labeled as follows: o Company Name – Volume I – Contract Documentation • Volume II: Shall be sent as three files labeled as follows: o Company Name – Volume II –Tab A, B o Company Name – Volume II – Tab C o Company Name – Volume II – Tab D • Volume III: Shall be sent as four files labeled as follows: o Company Name – Volume III – Tab A, C, D o Company Name – Volume III – Tab B – Reference 1 o Company Name – Volume III – Tab B – Reference 2 o Company Name – Volume III – Tab B – Reference 3 • Volume IV: Shall be sent as two files labeled as follows: o Company Name – Volume IV – Tab A, B o Company Name – Volume IV – Tab C It is the sole responsibility of the Offeror to ensure that the electronic files submitted are virus free and can be opened and read by the Government. Proposal submissions shall not be locked, encrypted, or otherwise contain barriers to opening. The Government strongly recommends that the Offeror test the files on more than one internal machine and more than one machine type or platform to ensure proposals are entirely virus free and accessible to the Government on any platform. In the event any file is corrupted or un-openable, the Offeror’s proposal may be rejected. In the event any email is quarantined for security reasons, the Offeror’s proposal may be rejected.

Electronic Submission of Offer. In order to respond to this solicitation, electronic proposals are to be submitted in lieu of paper copies. It is the Offeror’s responsibility to assure its complete proposal is received by the date and time specified in the solicitation. Responses received after the time and date for which proposals are due will be considered late and will not be evaluated. Responses must be submitted electronically to the following: Contracting Officer, ▇▇▇▇▇ ▇▇▇▇▇ at ▇▇▇▇▇.▇.▇▇▇▇▇.civ@▇▇▇▇.▇▇▇ Contract Specialist, ▇▇▇▇▇▇▇▇ ▇▇▇▇▇ at ▇▇▇▇▇▇▇▇.▇.▇▇▇▇▇▇.▇▇▇@▇▇▇▇.▇▇▇ Contract Specialist, ▇▇▇▇▇▇ ▇▇▇▇▇▇▇ at ▇▇▇▇▇▇.▇.▇▇▇▇▇▇▇.civ@▇▇▇▇.▇▇▇ In accordance with FAR 52.212-1, Instructions to Offerors, the Offeror’s proposal submission will be considered complete when all volumes are received. The content and page size of electronic copies must be as described in Section L. If the Offeror sends more than one email for their proposal, they must state in each email, “Email 1 of 2” and such. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2010 or compatible, MS Office Excel 2010 or compatible, and/or Adobe XI or compatible, as applicable. Attachment 6 must be submitted in the format provided. Other attachments may be submitted in the format provided or other approved formats listed above. Offerors shall provide one copy of each file. To ensure delivery, no single email should exceed 15MB and no single file should exceed 5MB. Multiple emails and/or multiple files are acceptable to ensure delivery. File attachment types with extensions other than .doc, .docx, .xls, .xlsx, .pdf, or .zip may be blocked by email security protocols, and any emails quarantined as a result of restricted file types will preclude the proposal from being evaluated. Compressed files are not permitted given that zip files may be stripped from emails IAW DISA’s security policy. No zipped files will be evaluated. Efforts by the Government to clarify or expedite installation of electronic proposal submissions, in accordance with FAR 15.207(c), will not be considered discussions. The Government is under no obligation to seek clarification regarding electronic proposal submissions if submissions cannot be opened or accessed. The following is how the files shall be submitted: • Volume I: Shall be sent as one file labeled as follows: o Company Name – Volume I – Contract Documentation • Volume II: Shall be sent as three two files labeled as follows: o Company Name – Volume II –Tab A, B o Company Name – Volume II – Tab B, C o Company Name – Volume II – Tab D • Volume III: Shall be sent as four five files labeled as follows: o Company Name – Volume III – Tab A, C, D o Company Name – Volume III – Tab B – Reference 1 o Company Name – Volume III – Tab B – Reference 2 o Company Name – Volume III – Tab B – Reference 3 • Volume IV: Shall be sent as two files labeled as follows: o Company Name – Volume IV – Tab A, B o Company Name – Volume IV – Tab C It is the sole responsibility of the Offeror to ensure that the electronic files submitted are virus free and can be opened and read by the Government. Proposal submissions shall not be locked, encrypted, or otherwise contain barriers to opening. The Government strongly recommends that the Offeror test the files on more than one internal machine and more than one machine type or platform to ensure proposals are entirely virus free and accessible to the Government on any platform. In the event any file is corrupted or un-openable, the Offeror’s proposal may be rejected. In the event any email is quarantined for security reasons, the Offeror’s proposal may be rejected.