FACILITIES AND RECORDS Sample Clauses
The 'Facilities and Records' clause establishes the obligation for a party, typically a contractor or service provider, to maintain certain facilities and keep accurate records related to the performance of their contractual duties. In practice, this may require the party to provide access to their premises for inspections or audits and to retain documentation such as financial records, logs, or reports for a specified period. The core function of this clause is to ensure transparency and accountability, enabling the other party to verify compliance with contractual requirements and to address any issues that may arise during or after the contract term.
FACILITIES AND RECORDS. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.
FACILITIES AND RECORDS. The Service will direct its primary resources toward technical staff, office space, and transportation for both Service and District needs within fund limitations and authorities. The District will provide clerical assistance for records management of both Service and District needs within fund limitations and authorities. The Service agrees to provide office space and related services when such space and/or service can be provided within funds limitations and authorities. The Service will permit conservation partners to use Service communications for official business. The Partners agree to consult with each other on office space needs. The District will keep a full and accurate record of all its proceedings, resolutions and policies issued or adopted. Each Partner will provide guidance and technology necessary for reports, records management, and other administrative needs of the programs. The Partners agree to follow the guidelines of the party with program responsibility for records management of that program. The Partners will work together to maximize available resources to accomplish natural resource priorities. Neither the Service, the District nor the Commission is bound by any obligation in this agreement which will involve the expenditure of funds in excess of the amounts made available to any partner. The Partners agree to be accountable regarding any funding that is obtained from any partner. The District will provide for surety bonds for all officers and employees entrusted with funds or property.
FACILITIES AND RECORDS. CITY shall provide reasonable and appropriate offices for conducting the dutie s set forth in this Agreement. ENGINEER shall assemble and maintain in these offices such records as are customarily maintained by a CITY in carrying out the duties covered herein. Such records are and at all times shall be the propeny of the CITY. ENGINEER shall maintain time records for meetings, projects and work hours. ENGINEER shall assemble these records in an orderly fashion and store same, for at least three years or as otherwise required by law or CITY policy, in a mutually agreed upon location so that they may be reasonably available to the public or to the officials of CITY as required.