Grievance Steps Step 1 Within fourteen (14) calendar days of receipt of the written grievance from the employee or his/her Union representative, the designated Employer representative will meet with the grievant and the appropriate Union representative at a mutually agreed upon time and date and attempt to resolve the grievance. On grievances which do not involve discipline or discharge the parties will, where practicable and feasible with agreement by all the parties, meet via a telephone or video conference. A written answer will be placed on the grievance following the meeting by the designated employer representative and returned to the employee and his/her Union representative within seven (7) calendar days from the date of the meeting in Step 1. First step answers shall be sent by electronic mail communication and acknowledgement of receipt. If grievance involves discipline or matter with direct supervisor, the grievance may skip to Step 2 of the grievance process. St ep 2 If dissatisfied with the Employer's answer in Step 1, to be considered further, the grievance must be appealed to the District Court Administrator or his/her designee within fourteen (14) calendar days from receipt of the answer in Step 1. Upon receipt of the grievance in Step 2, the District Court Administrator or designee will provide a copy of the grievance to the State Court Administrator or designee as soon as possible, if applicable. If Step 1 was skipped, due to involving a matter with the direct supervisor, the grievance may be directly submitted to the District Court Administrator or designee within fourteen (14) calendar days of the cause of the grievance, as step 2. If grievance involves a discipline or matter with the District Court Administrator, the grievance may be directly submitted to the State Court Administrator or designee within fourteen (14) calendar days of the cause of the grievance, as Step 2. The District Court Administrator or his/her designee, or State Court Administrator or designee, will meet with the appropriate Union representative(s) and the aggrieved employee within forty-five (45) calendar days from the date the grievance was appealed to Step 2 and attempt to resolve the grievance. On grievances which do not involve discipline or discharge the parties will, where practicable and feasible with agreement by all the parties, meet via a telephone or video conference. Following this meeting the written decision of the District Court Administrator, or State Court Administrator or designee, will be placed on the grievance form or attached to the grievance form, and returned to the grievant and his/her Union representative with a copy to the State Court Administrator or designee, if reviewed at the District Court Administrator level, within thirty (30) calendar days from the date of the meeting in Step 2. Second step answers shall be sent by electronic mail communication and acknowledgement of receipt.
Grievance Forms Forms for filing grievances, serving notices, taking appeals, reports and recommendations, and other necessary documents will be prepared jointly by the Superintendent or designee and the Association so as to facilitate operation of the grievance procedure. The costs of preparing such forms shall be borne by the Board.
Processing Grievances The grievant shall be granted reasonable time off with pay from regularly scheduled duty hours to process a grievance, provided that the time off will be devoted to the prompt and efficient investigation and handling of grievances, subject to the following: Neither a grievant nor a grievant's representative who is a Court employee shall suffer any lost pay for attending any regularly scheduled grievance hearing required by the procedure herein set forth. A. A grievant and a grievant's representative shall notify their supervisor as soon as possible of scheduled grievance hearings and of any changes in the time or date of scheduled hearings in which they must participate. B. In no event shall a grievant be represented by more than one Court employee at a grievance hearing.