Materials in File Clause Samples

The "Materials in File" clause defines the rights and responsibilities regarding materials, documents, or information included within a specific file or record. Typically, this clause clarifies what constitutes the official file, such as correspondence, reports, or supporting documents, and may specify who can access or rely on these materials. Its core practical function is to ensure that all parties understand which materials are formally recognized as part of the record, thereby reducing disputes over what information is considered authoritative or binding in the context of the agreement.
Materials in File. Initial minor infractions, irregularities, or deficiencies shall first be privately brought to the attention of the employee and, if corrected, shall not be entered into the employee's personnel record. An oral reprimand shall not become a part of an employee's personnel record. Investigations which do not result in disciplinary actions shall not be entered into the employee's personnel record. A written record of all disciplinary actions other than oral reprimands shall be entered into the employee's personnel record. All disciplinary entries in the personnel office record shall state the corrective action expected of the employee. Each employee shall be furnished with a copy of all evaluative and disciplinary entries into the personnel office record and shall be entitled to have the employee's written response included therein. Documentation regarding any wage garnishment action against an employee shall not be placed in the employee's personnel file. Only the personnel office record may be used as evidence in any disciplinary action or hearing. This does not limit, restrict, or prohibit the Appointing Authority from submitting supportive documentation or testimony, either oral or written, in any disciplinary hearing, nor does it so limit the Union. Any disciplinary material removed from a personnel file under this section may be referenced by the Employer in a future disciplinary action for purposes of notice, but cannot be used by the Employer to demonstrate progressive discipline. Formal grievances filed by the Union in accordance with the provisions of Article 17, Grievance Procedure, shall not be retained in the employee’s personnel file. This includes the grievance form and the Settlement and Release document. However, this material may be stored in the Human Resources Office and will be subject to the provisions of the Minnesota Government Data Practices Act.
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Materials in File. Materials in the permanent/official personnel file of each unit member, which may serve as a basis for affecting the status of the unit member's employment, are to be made available for the inspection of the person involved. Such materials are not to include ratings, reports, or records which were: A. Obtained prior to the employment of the person involved. B. Prepared by identifiable examination committee members. C. Obtained in connection with a promotional examination. Every unit member shall have the right to inspect such materials upon request, provided that the request is made at a time when such person is not actually required to render services in the District.
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Materials in File. Initial minor infractions, irregularities, or deficiencies shall first be privately
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Materials in File. Initial minor infractions, irregularities, or deficiencies shall first be privately 21 brought to the attention of the employee and, if corrected, shall not be entered into the 22 employee's personnel record. 24 An oral reprimand shall not become a part of an employee's personnel record. Investigations 25 which do not result in disciplinary actions shall not be entered into the employee's personnel 26 record. A written record of all disciplinary actions other than oral reprimands shall be entered 27 into the employee's personnel record. All disciplinary entries in the personnel office record 28 shall state the corrective action expected of the employee. 2 Each employee shall be furnished with a copy of all evaluative and disciplinary entries into the 3 personnel office record and shall be entitled to have the employee's written response included 4 therein. 6 Documentation regarding any wage garnishment action against an employee shall not be 7 placed in the employee's personnel file. 9 Only the personnel office record may be used as evidence in any disciplinary action or hearing. 10 This does not limit, restrict, or prohibit the Appointing Authority from submitting supportive 11 documentation or testimony, either oral or written, in any disciplinary hearing, nor does it so 12 limit the Union. 14 Any disciplinary material removed from a personnel file under this section may be referenced 15 by the Employer in a future disciplinary action for purposes of notice, but cannot be used by the 16 Employer to demonstrate progressive discipline.
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Materials in File. Materials in the permanent/official personnel file of each unit member, which may serve as a basis for affecting the status of the unit member's employment, are to be made available for the inspection of the person involved. Such materials are not to include ratings, reports, or records which were:
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Related to Materials in File

  • Materials and Supplies The cost of materials and supplies is allowable. Purchases should be charged at their actual prices after deducting all cash discounts, trade discounts, rebates, and allowances received. Withdrawals from general stores or stockrooms should be charged at cost under any recognized method of pricing, consistently applied. Incoming transportation charges are a proper part of materials and supply costs.

  • Materials and Equipment ‌ Material means property that may be consumed or expended during performance, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end item. Equipment means a tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for performance. Materials and Equipment shall be priced in accordance with the terms of the task order award, contract type, and applicable FAR and agency-specific regulatory supplements. Unless otherwise directed by task order terms and conditions, the Contractor may apply indirect costs to materials and equipment consistent with the Contractor’s usual accounting practices.

  • MATERIALS AND WORKMANSHIP (a) All equipment, material, and articles incorporated into the work covered by this Agreement shall be new and of the most suitable grade for the purpose intended, unless otherwise specifically provided in this Agreement. (b) Seller shall obtain Company approval of the machinery and mechanical and other equipment to be incorporated into the work. When required by Company, Seller shall also obtain Company's approval of the material or articles which Seller contemplates incorporating into the work. When so directed, Seller shall submit samples for approval at Seller's expense. Machinery, equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection. (c) References in the specifications or drawings to equipment, material, articles, or patented processes by trade name, make, or catalog number, shall be regarded as establishing a standard of quality and shall not be construed as limiting competition. Seller may, with Company's written approval, use any equipment, material, article, or process that is equal to that specified, unless the words "No Substitution" follow the listing of the item in the specifications or drawings. Unless otherwise agreed, modifications due to use of “or equal” supplies, is at Seller’s expense. (d) All work under this Agreement shall be performed in a skillful and workmanlike manner. Company may require, in writing, Seller to remove from the work any employee Company deems incompetent, careless, or otherwise objectionable.