Meeting Process Sample Clauses
The MEETING PROCESS clause defines the procedures and rules governing how meetings are to be conducted within an organization or between contractual parties. It typically outlines requirements such as notice periods, quorum, agenda setting, and the method for recording decisions or minutes. For example, it may specify that a certain number of members must be present for decisions to be valid, or that meetings must be scheduled with a minimum amount of advance notice. The core function of this clause is to ensure that meetings are organized, decisions are made transparently, and all relevant parties have a fair opportunity to participate, thereby reducing misunderstandings and disputes.
Meeting Process. (a) A quorum exists when a minimum of fifty percent (50%) of JHSC Members of each Worker and Employer representatives are present for the meeting.
(b) Meetings will be held monthly in accordance with the yearly schedule.
(c) All JHSC Members will be provided time off work, one (1) hour once (1) per month, to prepare health and safety issues prior to the monthly meeting. Any additional time and loss of earnings and premiums required to perform their duties and responsibilities, as JHSC members, will be provided as necessary and approved by the Employer. Permission to take time off work to discuss health and safety issues prior to the monthly meeting will be granted at the discretion of the Employer but will not be unreasonably denied.
(d) New business will be placed on the agenda and prioritized by the committee.
(e) The JHSC will endeavour to build consensus in their decision making process.
(f) All JHSC recommendations will be presented to the Employer.
(g) Non JHSC union or non-union persons working at the Fairmont Royal York hotel, on their own time, may attend any of the monthly JHSC meetings with prior approval of both co-chairs, and said approval shall not be unreasonably denied. An approval is required, from both co-chairs, prior to a non- employee of the Fairmont Royal York hotel attending a JHSC meeting, and said approval shall not be unreasonably denied.
(h) Minutes of the meeting will be documented and copies supplied to each JHSC member
(i) The following items shall be reviewed at each meeting: · Agenda items · Old business (including recommendations) · New business · Workplace inspection results · Incident/accident reports · Other reports.
Meeting Process. (a) A meeting held under this clause 9.5 must be held at a time and place (as determined by Aurizon Network acting reasonably) in Brisbane on a Business Day during normal business hours not less than 10 Business Days, and not more than 15 Business Days, after the date that Aurizon Network gives the Study Funder a meeting invitation.
(b) At the meeting, the Study Funder, the Other Study Funders and Aurizon Network must agree in writing upon:
(i) whether the Study Funder and/or one of more of the Other Study Funders (Continuing Study Funders) continue to fund and Aurizon Network will continue carrying out the Rail Study; and
(ii) any necessary amendments to vary:
(A) in the case of the Study Funder, the Study Funder’s Study Commitment; and
(B) in the case of any Other Study Funder, its “Study Funder’s Study Commitment” (as defined in its Other Funding Agreements), so that, in aggregate, the Continuing Study Funders are obliged to fund, in addition to their Initial Commitments, at least 115% of the Funding Shortfall on the terms of, subject to clause 9.5(b)(iii), this Agreement and/or their Other Funding Agreements (as applicable);
(iii) agree in writing to any consequential variations to this Agreement and/or their Other Funding Agreements (as applicable) required, including as a consequence of the Continuing Study Funders being obliged to fund, in addition to their Initial Commitments, at least 115% of the Funding Shortfall; and
(iv) provide Aurizon Network with additional Bank Guarantees that, in aggregate, equal at least 115% of the Funding Shortfall.
(c) If clause 9.5 applies but the Study Funder is not a Continuing Study Funder, then this Agreement will automatically terminate without the need for either Party to give notice of termination to the other Party on the date that the sum of:
(i) the Loaned Amount; and
(ii) any amounts which are due for payment, but not yet paid, by the Study Funder under a Drawdown Notice given by Aurizon Network, equals the maximum aggregate amount that the Study Funder is obliged to lend to Aurizon Network under this Agreement.
(d) If clause 9.5 applies but the Study Funder and all Other Study Funders are not Continuing Study Funders, then Aurizon Network:
(i) will have no obligation to continue to carry out, or to procure the carrying out of, the Rail Study; and
(ii) the Study Funder and each Other Study Funder will be taken to have jointly given Aurizon Network a notice of termination under clause 17.1(a).
Meeting Process. The MRC meetings will proceed in the following manner: ● Community Updates ● Establish quorum. ● Review and approve agenda. ● Presentation, discussion, decision, and standing agenda items. ● New business. ● Action item review.
Meeting Process. The Executive Board members shall designate a Chair who shall conduct meetings in accordance with Robert’s Rules of Order. Votes shall be open to the Executive Board members and recorded by the Secretary. Prior to each meeting, the Chair shall set an agenda and cause it to be circulated to the Executive Board members no fewer than ten days prior to a regularly scheduled meeting, and three days prior to a specially called meeting. All meetings of the Executive Board shall be held at a time and place that is accessible to the public, to the extent consistent with Section 6.4.
Meeting Process. The meetings shall comply with any applicable law. Meetings require attendance of one- half of the voting membership to be considered a quorum. The meeting minutes will record the following:
1) Members present,
2) Motions, proposals and their dispositions,
3) Results of all votes and the vote of each member by name and the organization that they are representing;
4) The substance of any discussion on any matter; and
5) A reference to any document discussed at the meeting. The forgoing shall not apply to discussions pertaining to changes to collective bargaining agreements.
Meeting Process. Annual meetings of the AMPT and regularly scheduled AMTT meetings will be formally announced to all Parties, the BCWC, CALFED, and any person requesting such notification.97 Chairpersons of the AMPT and AMTT will provide certified notice of regularly scheduled meetings at least one month in advance to Party representatives of their respective team and representatives of the BCWC, CALFED, and any person requesting such notification.97 Members of each team then have one week to respond with suggestions for the meeting agenda, which will be circulated by the Chairperson to representatives of each Party and representatives of the BCWC, CALFED, and any person requesting such notification.97 The annual AMPT meeting and ad hoc meetings of the AMPT that are not scheduled in direct response to an emergency will be formally announced to the public. The scheduled meeting location and time and the meeting agenda will be published a minimum of three times, at least two weeks before scheduled meetings, in major newspapers or other Contemporary standard media in Shasta and Tehama Counties. Interested persons may attend any meeting, contribute to discussions, and provide suggestions regarding implementation of the AMP.98 At least one representative from each of the Parties will be required to attend regularly scheduled and ad-hoc meetings announced according to the aforementioned process or to provide a proxy. A proxy may be transmitted electronically if followed by a document meeting Contemporary formal documentation standards adopted by the AMPT. To ensure that absenteeism does not impede the decision-making process, if a Party or Parties is not represented in person or by proxy at regularly scheduled and ad-hoc meetings announced according to the aforementioned process, and unless a written proxy from the absent party conforming to Contemporary formal documentation standards is received by the Chairperson of the meeting within two weeks, then the dispute resolution process will be triggered. The Chairs of the AMPT and AMTT will be held by a representative of one of the Parties. Each Chair will rotate annually among the four Parties such that no Party will be the Chair of one team more than once in any four-year period. Furthermore, the Chair for the AMTT will always represent a different Party than the Chair for the AMPT so that the Chairpersons of the AMTT and the AMPT are never representatives of the same Party at any given time.99 A Chairperson-elect will be appoint...
Meeting Process. A quorum exists when a minimum of fifty percent (50%) of Members of each Union and Company representatives are present for the meeting. Meetings will be held monthly in accordance with the yearly schedule. All Members will be provided time off work, one (1) hour once (1) per month, to discuss health and safety issues prior to the monthly meeting. Any additional time and loss of earnings and premiums required to perform their duties and responsibilities, as members, will be provided as necessary and approved by the Company. Permission to do so shall not be unreasonably denied. New business will be placed on the agenda and prioritized by the committee. The will endeavour to build consensus in their decision making process. All recommendations will be presented to the Company. Non union or non-union persons working at the Fairmont Royal York hotel, on their own time, may attend any of the monthly meetings with prior approval of both co-chairs, and said approval shall not be unreasonably denied. An approval is required, from both co-chairs, prior to a non- employee of the Fairmont Royal York hotel attending a meeting, and said approval shall not be unreasonably denied. Minutes of the meeting will be documented and copies supplied to each member The following items shall be reviewed at each meeting: Agenda items Old business (including recommendations) New business Workplace inspection results reports Other reports.
Meeting Process. The Co-Chairs shall facilitate meetings using a process which gives all members opportunity to be heard, such as a collaborative circle process (peacemaking process). The CAC may employ any decision-making process it desires, as long as it is clear for the record when a matter is up for decision, what the official CAC action is on the matter, and the manner of adoption (i.e. consensus or vote). Decision process shall have the goal of achieving consensus if possible and practicable. If
Meeting Process