MI REPORTING TEMPLATE Clause Samples

MI REPORTING TEMPLATE. The form of report set out Framework Schedule 5 (MI Reporting Template) setting out certain Management Information the Agency is required to supply to CCS.

MI REPORTING TEMPLATE. Please refer to Attachment 2 in the RM6121 Bid Pack for the MI Reporting template.  Dear Sirs In accordance with the Dynamic Purchasing System Agreement entered into on [insert DPS Commencement Date dd/mm/yyyy] between [insert name of Supplier] and the Authority, we confirm the following:

MI REPORTING TEMPLATE. The Management Information Reporting Template is as set out in Attachment 6a of the Invitation to Tender unless subsequently revised in accordance with Clause 2 Framework Schedule 9 (Management Information) [To be signed by Head of Internal Audit, Finance Director or company’s external auditor] [Guidance Note: Please seek guidance from the Authority audit team in relation to this point] [Guidance Note: see Clause 15 (Records, Audit Access and Open Book Data) for details of what is required]

MI REPORTING TEMPLATE. ‌ FRAMEWORK SCHEDULE 10: ANNUAL SELF AUDIT CERTIFICATE 1. In our opinion based on the testing undertaken [name of Supplier] has in place suitable systems for identifying and recording the transactions taking place under the provisions of the above Framework Agreement. 2. We have tested the systems for identifying and reporting on framework activity and found them to be operating satisfactorily. 3. We have tested a sample of [ ] [insert number of sample transactions tested] Orders and related invoices during our audit for the financial year ended [insert financial year] and confirm that they are correct and in accordance with the terms and conditions of the Framework Agreement. 4. We have tested from the order processing and invoicing systems a sample of [ ] [Insert number of sample transactions tested] public sector orders placed outside the Framework Agreement during our audit for the financial year ended [insert financial year] and confirm they have been identified correctly as orders placed outside the Framework Agreement, an appropriate and legitimately tendered procurement route has been used to place those orders, and those orders should not otherwise have been routed via centralised and mandated procurement processes executed by the Authority. 5. We have also attached an Audit Report which provides details of the methodology applied to complete the review, the sampling techniques applied, details of any issues identified and remedial action taken. Name:……………………………………………………… Signed:……………………………………………………. Head of Internal Audit/ Finance Director/ External Audit firm (delete as applicable) Date:………………………………………………………. Professional Qualification held by Signatory:............................................................

MI REPORTING TEMPLATE. All suppliers awarded any services under the framework are required to provide the following information on a monthly basis: -  Value of Call Off  Call Off commencement Date  Call off end date  Fixed price or Time and Materials  Confirmation of which LOT  Type of transaction  Face by face support or telephone support  No of transactions completed

MI REPORTING TEMPLATE. SAMPLE TEMPLATE - SAMPLE TEMPLATE - Lot 1 Managed PrintinLot 2 Operational Prin [To be signed by Head of Internal Audit, Finance Director or company’s external auditor] Dear Sirs In accordance with the Framework Agreement entered into on [insert Commencement Date dd/mm/yyyy] between [insert name of supplier] and Government Procurement Service, we confirm the following:

MI REPORTING TEMPLATE. MANAGEMENT INFORMATION COMPLETION GUIDANCE Completion of your MI return Download a new template from MISO each month to ensure you have the latest copy. If you have no data to submit please use the nil return function on MISO. To be uploaded by the 5th working day of the month. Template Column Headings Each column heading contains comments which will provide you with details of what is required in the column. Please check this before you populate. Orange Mandatory fields which must be populated. Failure to populate these fields will result in you being asked to resubmit your MI return. Blue Required field. Please populate as much as possible. Grey Not required. Please do not populate these fields. Acceptable Values Where applicable, acceptable values may be listed within the comments field attached to each column or the comments will refer you to a tab contained within the MI template. Please ensure you use these acceptable values, these are case sensitive and must be completed as shown. Any other values entered within these fields will cause validation errors when loading onto MISO. Format of Data Please ensure you enter the MI data in the correct data format for example date, currency, number. Please do not enter values such as N/A, dashes or TBC in any cells unless instructed to do so by the cell comments. Please also avoid using speech marks (") in any cell. Further Guidance If your MI return fails to upload onto MISO please send a copy of your completed MI return and a screen shot of any error message to the below email address. Please contact the MISO support team using the contact details below if you require any assistance. MISO Mailbox: MISO.Mailbox@crown ▇▇▇▇▇▇▇▇▇▇.▇▇▇.▇▇ MISO Support Number: 0151 672 2040 Total Value of Orders Received £0.00 Total Value of Invoices Raised £0.00 Dear Sirs In accordance with the Framework Agreement entered into on [insert Framework Commencement Date dd/mm/yyyy] between [insert name of Supplier] and the Authority, we confirm the following: 1. In our opinion based on the testing undertaken [name of Supplier] has in place suitable systems for identifying and recording the transactions taking place under the provisions of the above Framework Agreement. 2. We have tested the systems for identifying and reporting on framework activity and found them to be operating satisfactorily. 3. We have tested a sample of [ ] [insert number of sample transactions tested] Orders and related invoices during our audit for the financia...

MI REPORTING TEMPLATE. Schedule 3:

MI REPORTING TEMPLATE. The form of report set out Framework Schedule 5 (MI Reporting Template) setting out certain Management Information the Agency is required to supply to CCS. Ministry Codes of Justice The Ministry of Justice Codes of Practice on the Discharge of the Functions of Public Authorities under Part 1 of the FOIA issued under sections 45 and 46 of the FOIA as amended. Ministry Guidance of Justice Ministry of Justice Guidance in relation to section 9 of the Bribery Act 2010. It is available at ▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇.▇▇▇.▇▇/guidance/docs/bribery-act- 2010-guidance.pdf. MISO 'Management Information System Online', an online portal located at ▇▇▇▇▇://▇▇▇▇.▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇.▇▇ provided by CCS for collection and receipt of Management Information. Month An entire calendar month. “Monthly” shall be interpreted accordingly. Occasion of Tax Non- Compliance This is where any tax return of the Agency submitted to a Relevant Tax Authority on or after 1 October 2012 which is found on or after 1 April 2013 to be incorrect as a result of: a) a Relevant Tax Authority successfully challenging the Agency under the General Anti-Abuse Rule or the Halifax abuse principle or under any tax rules or legislation in any jurisdiction that have an effect equivalent or similar to the General Anti-Abuse Rule or the Halifax abuse principle, or b) the failure of an avoidance scheme which the Agency was involved in, and which was, or should have been, notified to a Relevant Tax Authority under the Disclosure of Tax Avoidance Schemes (DOTAS) or any equivalent or similar regime in any jurisdiction; and/or c) any tax return of the Agency submitted to a Relevant Tax Authority on or after 1 October 2012 which gives rise, on or after 1 April 2013, to a criminal conviction in any jurisdiction for tax related offences which is not spent at the Appointment Date or to a civil penalty for fraud or evasion. OJEU Notice The advertisement for this procurement issued in the Official Journal of the European Union with the number [Number]. Open Book Data Complete and accurate financial and non-financial information which is sufficient to enable CCS to verify the Charges already paid or payable and Charges forecast to be paid during the Term and term of any Call -Off Contracts, including details and all assumptions relating to: a) the Agency’s costs broken down against each Service and/or deliverable, including actual capital expenditure (including capital replacement costs) and the unit cost and total actual costs o...