Common use of Notifications and Reporting Clause in Contracts

Notifications and Reporting. 1. Notify the CCRR of any of the following at least two (2) weeks prior to the change: a. any address changes to locations where child care is provided (in advance of any such changes); and/or b. any change in program policies or rates relevant to the provision of voucher services (such changes must be submitted in writing to the CCRR). 2. Notify the CCRR of any of following immediately: a. if a summer camp voucher recipient voluntarily withdraws his/her child from the Program before the authorized end date on the voucher; b. if the Program terminates a child prior to the authorized end date on the voucher; c. any circumstances resulting in the non-payment of fees; d. if a child is absent for more than three (3) consecutive days without explanation; 1 See 606 CMR 7.02 (defining school aged and kindergarten aged children). e. if a child is absent (with or without explanation) in excess of the allowable absences2 as set forth in EEC’s regulations and policies; f. any complaints related to subsidized early education and care policies, procedures and/or regulations (e.g., fees, billing, or termination of care) (note: complaints about violations of EEC’s licensing regulations should be directed to the EEC regional licensing staff); or g. any change in a family’s household size or composition, service need, income, and/or attendance that may affect a family’s eligibility for subsidized services and/or the family’s parent fee level. 3. Complete attendance and submit billing to the CCRR utilizing EEC's web- based Child Care Financial Assistance (CCFA) application. Failure to complete attendance accurately and/or submit a request for reimbursement utilizing CCFA within the timeline established by the CCRR may result in delays and/or loss of reimbursement.