Official Time Clause Samples

Official Time. Section 1. UNION and EMPLOYER agree that there are mutual benefits resulting from the use of official time to represent employees and work with supervisors and managers to resolve issues and concerns. Such time will be adequate to represent bargaining unit employees and administer this Agreement with the Agency.

Official Time. Duty time that is granted to representatives on behalf of the exclusive representative to perform representational functions without loss of pay or charge to an employee’s leave account. Official time will not be granted for internal union business, as defined by 5 USC 7131(b).

Official Time. AD HOC 1. The total amount of official time available for ad hoc use will be the remainder of official time after the number of full-time equivalent positions have been identified for block time use. On a quarterly basis, the Agency will provide the Union with a report indicating the total number of ad hoc official time hours used in that quarter. 2. Official time for representational activities, excluding block time, will be requested in accordance with the following provisions: 3. Union representatives will submit a CBP Request for Official Time for Union Business (Appendix VI, Form G-955) to their immediate supervisor or designated management official (DMO) to request official time. 4. Should the immediate supervisor or DMO be unavailable (e.g. off-duty, detailed out), the requestor may submit the G-955 to an on-duty shift supervisor. 5. Should the supervisor or DMO not be available, the representative may call the on-duty station supervisor to coordinate the submission of the G-955. 6. In cases where the G-955 cannot be submitted in person (e.g. representative is at home or there is no on-duty supervisor), it may be emailed to the supervisor or DMO. 7. Supervisors should consider contractual timelines and Agency scheduled activities related to the requested time. 8. The following information must be completed on the Form G-955: (a) Name of supervisor; (b) Name, title, and duty location of representative; (c) Date and time of request; (d) Date(s) of official time requested; (e) Total number of official time hours expected to perform activities described; (f) Upon completion, supervisor will complete total number of hours used to perform activities described; (g) Explanation of the activity to be performed which must include: the issue (i.e. overtime grievance, investigation of discrimination complaint, Sector LMR meeting, completing report for the Department of Labor, etc), and the location where the official time will be performed; if it will be performed at a CBP location other than the representative’s regular duty station; (h) The representative’s contact phone number; (i) The duty location of the employee(s) being represented if formal action has been initiated, the name and title of the employee; (j) Signature of the representative making the request; (k) Date and time the representative signed the request; and (l) The reviewing supervisor will circle approved or denied and if denied, will explain. 9. The supervisor will endorse the form in a time...

Official Time. Official time to prepare for and present grievances will be administered pursuant to Article 2 of this agreement.

Official Time. The parties recognize that good communications are vital to positive and constructive relationships between the Union and Management. These communications should facilitate and encourage the amicable settlement of disputes between employees and Management involving conditions of employment and should contribute to the effective and efficient conduct of public business.

Official Time. A. The Parties share the responsibility to ensure that official time is used effectively, efficiently, and is appropriately accounted for. Subject to this MCBA, the use of approved time by a Union Representative in the conduct of their representational duties shall be charged to official time. B. Whenever the term “Representative” is used in this Article, it shall include those identified per the Recognition and Unit Description Article, including any retirees designated by the Union. Retirees are subject to all security policies and procedures applicable to non-EPA employees entering Agency workspace. C. The Union may designate Representatives to act on its behalf. Nothing in this Article prevents a Union representative from requesting official time for a matter involving a geographical location different from their Official Work Location. D. In accordance with 5 USC 7131(d), Union Representatives may be eligible for official time as reasonable, necessary, and in the public interest. This includes requests for training at the local and national levels. E. Notwithstanding any other provision in this Agreement, any activities performed by Union Representatives relating to the internal business of the Union shall be performed during the time the Representatives are in nonduty status. F. The AFGE Council 238 President and the Executive Vice President 1. When employees are newly elected or appointed to the position of President or Executive Vice President of Council 238, the Union will notify the Agency. 2. When a President or Executive Vice President leaves office, they will have a right to return to work in their position of record. 3. In the event the position of record no longer exists, they shall be assigned to a comparable position at the Agency in the same locality and commuting area to the extent possible.

Official Time. Section a. Official time is defined as paid duty time used for various labor relations and representational obligations in accordance with laws, rules, regulations, and this Agreement. 1. reasonable official time will be granted to elected/appointed Union officers, designated stewards, and other representatives authorized by the Union, in accordance with this article and to the extent that official time falls within the duty hours of the Union officer, ▇▇▇▇▇▇▇, and/or representative affected; 2. the Union and the Agency recognize that the granting of official time may ultimately lead to improved labor management relations. Such a relationship is in the interest of all parties, including the public; and 3. except when specifically agreed to in advance, travel-related expenses for the Union’s use of official time will not be paid by the Employer. Section b. The procedures for approval of official time will be: 1. for locals covering one institution/facility, procedures outlined in Article 6 and 7 will be followed; 2. for locals covering more than one institution/facility, approval must be obtained from the requester’s supervisor, who will coordinate with affected Wardens and supervisors; 3. for other situations, such as performing Union activities at an institution/facility not within the same local and/or region, approval may only be granted by the Regional Director or designee. To initiate this process, the Union representative should submit his/her request through his/her supervisor, who will forward the request through the Warden for concurrence, to the Regional Director or designee; and 4. the above procedures will not apply to any Union representative utilizing 100% official time. For purposes of notification, the procedures set forth in Article 7, Section h. will be followed. Section c. It is understood that official time for designated Union representatives can be granted using the procedures set forth in Article 1. for formal discussions, as outlined in Article 7, Section l., and any other meeting with Agency (Management) officials concerning personnel policies, practices, or other general conditions of employment or any other matter covered by 5 USC, Chapter 71; 2. for unfair labor practice charges (ULP’s) or any other proceedings before the FLRA in accordance with Section 7131(c) of 5 USC; 3. when an employee elects to have a Union representative in the following circumstances: a. at oral responses for probationary bargaining unit employees when s...

Official Time a) A collective total of 160 hours of official time may be granted to Union officials affiliated with the National Meat Graders’ Council during each calendar year for the purpose of attending training sessions sponsored by the Union in accordance with the following: 1) Written requests for official time and approval from the approving Union official must be submitted at least 30 calendar days prior to the training to the Employer. All requests will be considered dependent upon the service needs of the Employer on a case-by-case basis. 2) The determination of which Union officials will be sent for training is at the discretion of the National Council.

Official Time. Section 8-1. The Employer agrees to recognize NAGE officials, local officials of the Union, Union stewards, and other authorized representatives designated by the Union. The parties recognize that the utilization of official time, by the employee representatives in the conduct of labor-management business is in accordance with The Federal Service Labor-Management Relations Statute as it contributes to the effective and efficient conduct of public business by facilitating and encouraging the amicable settlement of disputes between employees and their Employer involving conditions of employment. Section 8-2. A reasonable amount of official time will be granted to designated Union representatives in accordance with the provisions of this contract. Section 8-3. A Bargaining Unit employee(s) who desires to use official time under this Article will be granted reasonable time to meet with Union representatives to prepare for and present grievances under the negotiated grievance procedure. Before leaving his/her work, the employee will obtain permission from his/her immediate supervisor, if available, or another appropriate supervisor. Permission will normally be granted at the time of request unless in the opinion of the supervisor concerned work requirements do not permit. In such cases, the Employer will indicate another time which will be convenient. Time of departures and return to work will be reported in each case to the appropriate supervisor. In any situation in which Management delays the Union representative's or the employee's use of time as contained in this Article, Management will upon the request of the employee, extend locally controlled time limits relating to employee rights to redress actions for a time equal to the length of the delay. The employee(s) will report his/her return to work to his/her immediate supervisor immediately upon conclusion of use of time under this Article. Section 8-4. The designated and authorized Union representatives may receive and investigate complaints or grievances from stewards' area of responsibility. Representatives of the Union shall not solicit complaints and grievances. Before leaving his/her work, the Union representative concerned will obtain permission from his/her immediate supervisor, if available, or another appropriate supervisor. The permission of the immediate supervisor of the person being contacted will also be obtained, if available, or if not, that of another appropriate supervisor. Permission w...