PROCEDURES FOR MANAGING JOINT USE OF FACILITIES Clause Samples

PROCEDURES FOR MANAGING JOINT USE OF FACILITIES. A. Central Coordination, Permitting, Record-keeping, and Problem Resolution 1. The District’s Facility Rental Department and SPR’s Athletics Scheduling Office will permit all building uses. Individual District principals are encouraged to meet directly with SPR’s community center coordinators to discuss availability. SPR’s Athletics Scheduling Office will formally permit all field uses. The District’s Facility Rental Department and the SPR’s Athletics Scheduling Office will jointly maintain the annual joint use schedule for both buildings and fields. 2. Permit forms for each agency shall stipulate the use and program for which the permit is being issued, name of person responsible for supervision, spaces and equipment authorized for use, dates and hours of use, requirements for special service, and any other information required. A. Changes in Policy, Budget or Organization - When either agency contemplates a change in policy, budget, or organization that could impact the access of the other to a joint use facility, that agency will consult with the other agency far enough in advance so that the other agency can analyze the impacts and plan for the change. The District will use the same fee schedule as SPR to maintain consistency for athletic field users. B. Temporary Rescheduling of Priority Use - In the event the user agency communicates its inability to utilize its scheduled priority use, the owner agency may pursue scheduling other uses temporarily until the user agency is ready to resume its scheduled priority use.
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PROCEDURES FOR MANAGING JOINT USE OF FACILITIES. A. Central Coordination, Authorization of Use, Record-keeping and Problem Resolution 1. The District Facility Rental Section for Schools and City Public Works Department will formally authorize building uses. Individual District principals are encouraged to meet directly with City Public Works Department coordinators to discuss availability. The City Public Works Department will formally authorize all field uses. The District Facility Rental Section for Schools and the City Public Works Department will jointly maintain the annual joint use schedule for both buildings and fields. 2. Application forms for each Agency shall identify the use and program associated with use, name of person responsible for supervision, spaces and equipment authorized for use, dates and hours of use, requirements for special service and any other information required. 3. The Agencies’ central scheduling offices will develop a system for maintaining accurate records of use, and tracking and reporting scheduling issues occurring under this Agreement. 4. Representatives from the scheduling offices of both Agencies will be members of the Schools/Parks Operations Committee. This committee will meet monthly to provide operational coordination and planning and to provide a regular forum for problem resolution on such issues as scheduling conflicts, maintenance, security and vandalism.
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