Project Organisation Clause Samples

Project Organisation. 7.1 The NCU supervises and steers the implementation of the Project; it establishes an adequate monitoring and financial auditing system. 7.2 Strategic decisions related to the Project are taken by the steering committee of the Project. The steering committee of the Project shall hold at least one meeting per year. If deemed necessary by one of the voting members of the steering committee, additional meetings are to be held. The meetings shall be organised by the Executing Agency, which also shall act as secretariat. Members of the steering committee are representatives of the following parties: Members with voting right: - NCU - Ministry of the Environment of the Slovak Republic - Executing Agency Switzerland shall be invited to the Steering Committee meetings as an observer. The steering committee shall i.a.: - Discuss operational and financial parts of the Project Reports; - Propose requests on amendment of this Project Agreement; - Discuss and approve any measures considered necessary to fully achieve the planned objectives. 7.3 A back-stopping consultant can be mandated and financed by Switzerland to provide technical support for the implementation of the Project if necessary.

Project Organisation. The project organisation, definition of roles, responsibilities and authorisations, management documents, reporting, meetings and frequency of meetings are described in Appendix 6.

Project Organisation. 6.1 If requested by the Customer or specified in the Statement of Work, the Customer Representatives and Ultima Representative will have regular meetings to monitor and review the performance of this Agreement, to discuss any changes proposed in accordance with Clause 14 (Change Requests) and to discuss the Service Level Arrangements (where applicable). 6.2 Before each meeting, the Customer Representatives will notify Ultima Representative, and vice versa, of any problems relating to the provision of the Services for discussion at the meeting. At each meeting the Parties will agree a plan to address any problems. In the event of any problem being unresolved or a failure to agree on the plan, the matter will be resolved in accordance with the Dispute Resolution Procedure. Progress in implementing the plan shall be included in the agenda for the next meeting.

Project Organisation. The Parties shall set up a necessary Project organisation to implement the Project and the co-operation between the Parties as described below and/or decided by the Assembly.

Project Organisation. 12.1 The Parties shall appoint a Project Team who shall be authorised to make decisions about the Project on behalf of the Company and Client. The Project Team shall be agreed between the Parties and set out in writing, together with details of the roles and responsibilities of each Project Team Member. 12.2 If either Party wishes to make a change to the Project Team they must give the other party at least 10 Business Days written notice of the change. 12.3 If a dispute arises out of or in connection with this Agreement, the Statement of Work or the performance, validity or enforceability of them, the Parties shall follow the escalation procedure set out in the Statement of Work or if none, the Dispute Resolution Procedure set out in clause 21.

Project Organisation. 3.1 The proposed EM&A organization is shown in Figure 3.1 of this Manual. The responsibilities of respective parties for the EM&A programme are listed in later Clauses. 3.2 An ET leaded by an ET Leader shall carry out the recommended EM&A programme for this Project. Neither ET Leader nor ET shall be in any way an associated body of Engineer’s Representative, Independent Checker (Environmental) or Contractor. The ET Leader shall plan, organise and manage the implementation of the EM&A programme, and ensure that the EM&A works are undertaken to the required standards. The ET Leader shall have relevant professional qualifications in environmental control and possess at least 7 years experience in EM&A and/or environmental management subject to the approval of the Engineer’s Representative. 3.3 The ET Leader shall be responsible for the implementation of the EM&A programme in accordance with the EM&A requirements specified in this Manual. The ET Leader shall keep a contemporaneous logbook for recording each and every instance or circumstance or change of circumstances that may affect the compliance with the recommendations of the EIA study. The Independent Checker (Environmental) and EPD shall keep this logbook readily available for inspection. 3.4 Sufficient and suitably qualified professional and technical staff shall be employed by the respective parties to ensure full compliance with their duties and responsibility, as required under the EM&A programme for the duration of the Project. The broad categories of works of the ET comprise the following: 1. Sampling, analysis and statistical evaluation of monitoring parameters with reference to the EIA study recommendations and requirements; 2. Environmental site surveillance; 3. Inspection and audit of compliance with environmental protection, and pollution prevention and control regulations; 4. Inspection and audit of compliance with procedures established to enable an effective response to environmental incidents, exceedances or non-compliance; 5. Assess the effectiveness of the environmental mitigation measures implemented; 6. Monitor the implementation of environmental mitigation measures; 7. Monitor compliance with the environmental protection clauses/specifications in the Contract; 8. Review the construction schedule and provide comments as necessary; 9. Review work methodologies which may affect the extent of environmental impact during the construction phase and comment as necessary; 10. Complaint invest...

Project Organisation. The organisation chart and lines of communication with respect to the on-site environmental management structure together with the contact information of the key personnel are shown in Appendix B.

Project Organisation. 8.1 The NCU and the IB supervise and steer the implementation of the Project and establish an adequate monitoring system and audit trail. 8.2 The NCU shall ensure the establishment of a Steering Committee. The Steering Committee shall have at least one meeting per year. If deemed necessary by one of the voting members of the Steering Committee, additional meetings or writing procedures are to be held. The meetings or relevant writing procedures shall be organised by the Executing Agency, which acts as a secretariat of the Steering Committee. 8.3 Strategic decisions related to the Project are taken by the Steering Committee of the Project. The Steering Committee shall have at least one meeting per year. If deemed necessary by one of the voting members of the Steering Committee, additional meetings or writing procedures are to be held. The meetings or relevant writing procedures shall be organised by the Executing Agency, which acts as a secretariat of the Steering Committee. The following parties are represented with a voting member in the Steering Committee: - IB as a Chair; - NCU as a Deputy Chair; Executing Agency. 8.4 Staff members of SDC or of the Swiss Embassy or other representatives nominated and acting on behalf of SDC shall be invited to participate in the Steering Committee as observers without voting right. Representatives of the Paying Authority shall be invited to participate in the Steering Committee as observers without voting right. Invitations to Steering Committee meetings including the agenda shall be sent by the NCU to SDC at the latest 14 calendar days prior to the meeting. 8.5 The Steering Committee shall: a) Decide on modifications of the budget of the Project; b) Propose and approve strategic amendments related to the Project; c) Oversee the Project progress and make suggestions in order to improve the Project implementation; d) Propose additional measures to address the full achievement of the planned objectives.

Project Organisation. 6.1. The Customer Representative and the Supplier Representative (who shall be named with contact details in the Statement of Work) shall be available at all reasonable times in order to co-ordinate all activities which are to be carried out by the relevant Party under any Statement of Work and shall supervise the fulfilment of the duties ascribed to that Party in the Statement of Work, responding to questions, providing necessary support and information. Both Parties agree to keep each other informed if the named Representative changes. 6.2. In the event of a dispute in relation to any matter under this Agreement, including approval of timesheets, payment of invoices and the provision of the services pertinent to the Statement of Work, the Parties shall deal with the matter under the Dispute Resolution Procedure as set out in Clause 24.