Request to Work Credit Hours Sample Clauses
The "Request to Work Credit Hours" clause establishes the process by which an employee may formally request to work additional hours that can be accrued as credit time, rather than immediate overtime pay. Typically, this clause outlines the procedure for submitting such requests, any approval requirements from supervisors, and the limits on how many credit hours can be accumulated or used. Its core function is to provide flexibility for both employees and employers in managing work schedules and compensating extra work, while ensuring that all such arrangements are documented and authorized in advance.
Request to Work Credit Hours a. The employee has the option to request the opportunity to earn credit hours orally, or in writing by completing a form designated by management. The request will ordinarily be made on the workday preceding the day the hours are to be worked, and will be submitted to the immediate supervisor. Same day requests to work credit hours are also acceptable. In the supervisor’s absence, the request will be submitted to the next available line manager. Denials must be in writing and returned to the employee as soon as possible.
Request to Work Credit Hours.
a. Normally, the employee shall request to work credit hour(s) prior to the date the employee intends to work the credit hour(s) by submitting this request to the Employer (usually his or her immediate supervisor). In the supervisor’s absence, the request shall be submitted to the next level supervisor. The Employer shall normally approve or deny the request before the employee works the credit hours. Requests and approvals can be verbal or written.
b. In the case of an employee who is on a flexible work schedule and, without specific prior supervisory approval, spends time to perform work within the Employer’s tour of duty but outside the employee’s schedule, the Employer shall count the time for credit hours under the following conditions:
1. within two (2) workdays of the occurrence, the employee submits to the Employer (usually through his or her immediate supervisor) a memorandum that justifies counting the time by showing:
i. performing the work at that time was reasonably necessary, and
ii. the employee attempted to obtain supervisory approval but was unsuccessful because no supervisor was reasonably available; and
2. the supervisor concurs by signing the memorandum. Retroactive approval of credit hours may be justified for any individual employee no more than once per pay period except when the employee can demonstrate exceptional circumstances.