SPECIFIC REQUIREMENTS OF DEPARTMENT ADMINISTERED PROGRAMS Clause Samples

SPECIFIC REQUIREMENTS OF DEPARTMENT ADMINISTERED PROGRAMS. 1. The department requires a supplemental schedule of functional expenses be prepared in a format provided by the department, which presents costs by service (as defined by the department), including units of service delivered, for recipients or subrecipients expending state or federal awards for services performed by their employees, contractors, and other payees who receive payment from department-administered funds for units of service recorded in the department’s Client Registration and Tracking System (CIRTS). This supplemental schedule shall be prepared using the same methodology as used in determining the contractual rates. 2. If an audit is not required or performed, the head of the recipient entity or organization must provide a written attestation, under penalty of perjury, that the recipient has complied with the allowable cost provisions (congruent with the Comptroller’s Voucher Processing Handbook, and OMB Circular A-122 or A-87, whichever is applicable). EXHIBIT 1 to this attachment provides an example attestation document that should be used by the agency head or authorized signatory for contracts to attest to compliance with these provisions. 3. Interest earned on federal funds or general revenue funds must be returned to the department. A chart is included in all contracts identifying the funding source(s), program titles, applicable CFDA or CSFA numbers and the amount of funds granted. 4. Specific requirements for match, co-payments, and program income applicable to programs administered by the department are outlined in the following applicability chart. Brief definitions of terms used in the chart are included. (CCE) Community Care for the Elderly Program  recipients must match at least 10 percent of the cost for all Community Care for the Elderly services.  match may be either by cash, certified public expenditure, or third-party in-kind  all CCE funds expended must be properly matched at the end of the contract period  CCE core service funds cannot be used as match for AAA administration costs  may be deposited in an interest bearing account and used to increase services in the same contract year as earned or carried forward and spent in the next state fiscal year  voluntary contributions may be used to meet local match requirements  must be used to increase services in the same contract year as earned or carried forward and spent in the next state fiscal year to increase services.