Submission of Receipts Sample Clauses
The 'Submission of Receipts' clause requires a party to provide original or itemized receipts as proof of expenses incurred, typically for reimbursement purposes. In practice, this means that an employee or contractor must submit receipts for travel, materials, or other approved costs to the paying party, often within a specified timeframe and in a particular format. This clause ensures that reimbursements are only made for legitimate, documented expenses, thereby preventing fraud and maintaining clear financial records.
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Submission of Receipts. To be reimbursed for approved expenditures as described in this procedure, you must submit receipts for airfare, hotels and meals (if/where applicable in lieu of per diems), as well as miles driven. These receipts must be submitted within 60 days of the end of the event. If no receipts are received, the Controller will remind the individual that receipts must be received before reimbursement will be made. The individual then has 30 days to submit receipts to the USCA office. If these receipts are not received in this time period, the individual assumes full financial responsibility for the expenses.
a. The USCA requires a receipt for every expense that’s being charged to a team’s cash advance or being reimbursed. If a receipt isn’t available (perhaps for a bus ride, some tolls, and so on), the team must keep a record of these expenses (see item #2, above). We encourage everyone, whenever possible, to provide receipts for all of their expenses, large and small. This includes (but is not limited to) airline baggage fees, local transportation, rental car fuel, tolls. Please note that USCA policy provides for the possibility of limited reimbursement without receipts for expenses under $25.00.
b. The USCA requires original receipts. This is a USOC Audit Department requirement.
c. Receipts should show date and amount of payment, what the payment was for, and the name of the payee. If the name of the payer is also included, so much the better.
d. Not all documents qualify as receipts.
i. A photocopy of a check the team or individual has written to cover an expense does not qualify as a receipt.
ii. In most cases, credit card statements do not qualify as receipts (evidence of credit card foreign transaction fees is an exception).
e. Credit card statements can be used to document some specific expenses. This includes the U.S. cost to the team for foreign transactions (and foreign transaction credit card fees that were assessed), but credit card statements alone are not sufficient for everything – we will still need an original receipt for the foreign transaction (entry fee, hotel, car rental, trains, etc.).
Submission of Receipts. Each business expense will be reimbursable only if Executive furnishes to Employer adequate records and other documentary evidence required by federal and state statutes and regulations issued by the appropriate taxing authorities for the substantiation of that expenditure as an income tax deduction.
Submission of Receipts. As specified by the office of budget and management, original or a legible electronic copy of receipts shall be submitted to the office of budget and management.
Submission of Receipts. To be eligible for reimbursement of expenses, employees must complete the appropriate Expense voucher for travel expenses supported with original receipts. Claimants should photocopy original receipts for their records before forwarding them to the office. The Company will reimburse only expenses supported by original receipts from the Company or agent providing the service. Credit card receipts are not acceptable.
Submission of Receipts. ▇▇▇▇▇▇▇▇▇▇ must provide itemized receipts or other appropriate proof of payment for all expenses being submitted for reimbursement. These receipts must be submitted to the Finance Department within ninety (90) days of ▇▇▇▇▇▇▇▇▇▇’▇ move-in date. Any expenses without appropriate documentation may not be eligible for reimbursement.