Submittal of Invoices Clause Samples

The 'Submittal of Invoices' clause defines the process and requirements for a party to formally present invoices for payment under a contract. Typically, it outlines the timing, format, and necessary supporting documentation that must accompany each invoice, such as descriptions of work performed or materials supplied. This clause ensures that payments are requested in an organized and verifiable manner, helping to prevent disputes and delays by establishing clear expectations for both parties.
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Submittal of Invoices. (a) All invoices shall be submitted in accordance with FAR CLAUSE 52.232-25 Alternate I, PROMPT PAYMENT and include as a minimum (i) invoice date, name of Contractor, (ii) contract number including delivery order number, (iii) description of supply/service, quantity, unit of measure, unit price, and extended total, (iv) name and address to which payment is to be sent, and (v) name, title, telephone number and mailing address of person to be notified in the event of a defective invoice. (b) The Contractor shall submit a Cost Voucher electronically utilizing the Wide Area Workflow (WAWF) database. (c) COST REIMBURSABLE CLINS - The Public Voucher for Purchases and Services Other than Personal, Standard Form 1034, shall be used as an invoice for the Cost Reimbursable CLINs. The Contractor shall submit the SF 1034 electronically to the cognizant Defense Contract Audit Agency (DCAA), one (1) copy to the lead Contracting Officer's Representative and one (1) copy to the Contracting Officer. In the event that the contractor is participating in the direct billing program, the contractor is authorized to submit the first voucher directly to DFAS and provide a copy of the first voucher to DCAA within 5 days of submission to DFAS. When submitting first vouchers directly to DFAS, one copy of the DCAA authorization memorandum should be forwarded with the voucher; the signature block on the voucher should state: "Direct Submission Authorized." (d) Failure of the Contractor to comply with the instructions provided herein will be considered as an improper invoice submission and the time period for payment set forth in the terms of the Prompt Payment Act will not commence until receipt of proper invoice by Finance and Accounting Office designated. The interest penalties of the Act do not apply to advance or progress payments.
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Submittal of Invoices. Contractor shall submit all original invoices to:
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Submittal of Invoices. The Contractor may only invoice HHSC for services performed that were requested, approved, provided, and accepted by HHSC, and based on the authorized budget amounts or rates at the time of invoice submittal. Contractor shall submit invoices to HHSC for payment monthly by the fifth (5th) day of the month following the month within the Contract term in which services were provided. To receive payment, the Contractor must submit a detailed invoice with any supporting documentation to HHSC within the time frames established under the preceding paragraph in a secure, non-alterable digital format (.pdf is acceptable) by electronic mail directly to ▇▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇▇.▇▇▇▇▇.▇▇▇, with courtesy copy to HHSC’s designated Representative identified in Section 5 (Designated Representative) of the Contract, using the following naming convention for the subject line of the email: “Contractor’s Legal Name, HHSC Contract No., Invoice No., Purchase Order No., Invoice Amount, and Months Year.” For example, the email subject line for an invoice submitted to HHSC by Dr. ▇▇▇▇ ▇▇▇▇▇, for services provided during the third quarter of 2022 would look like this: “Dr. ▇▇▇▇ ▇▇▇▇▇, Contract No. HHS1234554321, Invoice No. 00001, $100.00, March-May 2022.” Alternative submission arrangements must be approved in writing by the designated HHSC Representative identified in Section 5 (Designated Representative) of the Contract. Each invoice submitted must be in accordance with 34 Tex. Admin Code pt. 1, ch. 20, subch. F, div. 1, § 20.487(a), Invoicing Standards, and include: • Contractor’s legal name; • Contractor’s Texas identification number or federal tax identification number; • Contractor’s address; • Contractor’s telephone number; • Contractor’s invoice number; • State agency contract number; • State agency purchase order number; • State agency and division name; • Detailed description of services and/or goods provided; • Date(s) of service; • Hours and rates being billed that correspond to the amount of the invoice; • The name and telephone number of a person designated by the Contractor to answer questions regarding the invoice; and • Documentation supporting the services, and substantiating costs incurred for the invoice being submitted including, but not limited to, the record of time reviewed and approved by an authorized Facility representative with signature authority. The final invoice shall be submitted by the Contractor within 90 calendar days following the terminatio...
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Submittal of Invoices. To account for the use of advanced funds, UTHealth must submit quarterly invoices that include a detailed breakout of the costs by budget categories and supporting documentation of expenditures from the previous quarter, not to include individual invoices for referenced expenditures in said quarter, from the UTHealth financial reporting system no later than 30 calendar days following the end of the Texas state fiscal year quarter that the expenditures were incurred in a secure, non- alterable electronic format (.pdf is acceptable) emailed to: ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇▇▇.▇▇▇ with a copy to the designated HHSC Representative identified in Section 1 of this Contract. Alternative submission arrangements must be approved in writing by the designated HHSC Representative identified in Section 1 of this Contract. In submitting an invoice via email, UTHealth must use the following naming convention for the subject line of the email: “Performing Agency’s Name, HHSC Contract No., Invoice No., PO No., Payment or Advancement Amount, and Months Year.” For example, an invoice submitted to HHSC by UTHealth Houston, for services provided during the third quarter of 2022 would look like this: “UTHealth Houston, HHSC Contract No. HHS001068000001, Invoice No. 00001, The final invoice shall be submitted by UTHealth within 90 days following the termination date of this Contract. If HHSC requests corrections to the invoice or additional information, documentation, or justification, the invoice shall be resubmitted with all corrections initialed or information necessary and changes to the date of submission to the date of resubmission.
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Submittal of Invoices. Maintenance Provider shall send all invoices to Customer at the address for notices set forth in Article 21.
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Submittal of Invoices. Consultant shall submit all invoices in original and one (1) copy to:
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Submittal of Invoices. The Contractor may only invoice HHSC for services performed that were requested, approved, provided, and accepted by HHSC, and based on the authorized budget amounts or rates at the time of invoice submittal. Contractor shall submit invoices to HHSC for payment monthly by the fifth (5th) day of the month following the month within the Contract term in which services were provided. To receive payment, the Contractor must submit a detailed invoice with any supporting documentation to HHSC within the time frames established under the preceding paragraph in a secure, non-alterable digital format (.pdf is acceptable) via electronic mail directly to ▇▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇▇.▇▇▇▇▇.▇▇▇, with courtesy copy identified in Section 5 of the Signature Document, using the following naming convention for the For example, the email subject line for an invoice submitted to HHSC by Dr. ▇▇▇▇ ▇▇▇▇▇, for services provided during the third quarter of 2022 would look March- Alternative submission arrangements must be approved in writing by the designated HHSC Representative identified in Section 5 of the Signature Document. Each invoice submitted must be in accordance with 34 Tex. Admin Code pt. 1, ch. 20, subch. F, div. 1, § 20.487(a), Invoicing Standards, and include: number; State agency contract number; State agency purchase order number; State agency and division name; Detailed description of services and/or goods provided; Date(s) of service; Hours and rates being billed that correspond to the amount of the invoice; The name and telephone number of a person designated by the Contractor to answer questions regarding the invoice; and Documentation supporting the services, and substantiating costs incurred for the invoice being submitted including, but not limited to, the record of time reviewed and approved by an authorized Facility representative with signature authority. The final invoice shall be submitted by the Contractor within 90 calendar days following the termination date of this Contract. If HHSC requests corrections to the invoice or additional information, documentation, or justification, the invoice shall be resubmitted with all corrections initialed or information necessary and changes to the date of submission to the date of resubmission.
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Related to Submittal of Invoices

  • Delivery of Invoices Such Grantor will deliver to the Administrative Agent immediately upon its request after the occurrence and during the continuation of an Event of Default duplicate invoices with respect to each Account owned by it bearing such language of assignment as the Administrative Agent shall specify.

  • Submission of Invoices 5.1 An original invoice shall be submitted by mail by the Contractor for each payment under the Contract to the following address: .................………………………………………………………………………………………………………………. 5.2 Invoices submitted by fax shall not be accepted by UNDP.

  • Payment of Invoices When applicable pursuant to this Section 4.02, for fees and expenses of the Asset Representations Reviewer that are not paid by the Servicer within thirty (30) days following the receipt of an invoice by the Servicer, the Asset Representations Reviewer will issue invoices to the Issuer at the notices address set forth in Section 10.4 of the Sale and Servicing Agreement and the Issuer shall pay all invoices submitted by the Asset Representations Reviewer via the priority of payments described in Sections 2.8 or 5.4(b) of the Indenture, as applicable, on the Distribution Date following the month in which the invoice was received by the Issuer.

  • Payment of Invoice A payment by the State shall not prejudice the State's right to object to or question any payment, invoice, or other matter. A payment by the State shall not be construed as acceptance of goods delivered, any part of the services provided, or as approval of any amount invoiced.

  • Disputes and Adjustments of Invoices In the event an invoice or portion thereof or any other claim or adjustments arising hereunder, is disputed, payment of the undisputed portion of the invoice shall be required to be made when due, with Notice of the objection given to the other Party. Any invoice dispute or invoice adjustment shall be in writing and shall state the basis for the dispute or adjustment. Payment of the disputed amount shall not be required until the dispute is resolved. The Parties agree to use good faith efforts to resolve the dispute or identify the adjustment as soon as possible in accordance with the provisions of Article Eighteen (Dispute Resolution). Upon resolution of the dispute or calculation of the adjustment, any required payment shall be made within fifteen (15) calendar days of such resolution along with interest accrued at the Interest Rate from and including the due date, but excluding the date on which the payment is made. Inadvertent overpayments shall be returned upon request or deducted by the Party receiving such overpayment from subsequent invoices, with interest accrued at the Interest Rate from and including the date of such overpayment to but excluding the date repaid or deducted by the Party receiving such overpayment. Any dispute with respect to an invoice is waived unless the other Party is Notified in accordance with this Section 9.4 within twelve (12) months after the invoice is rendered or any specific adjustment to the invoice is made. If an invoice is not rendered within twelve (12) months after the close of the month during which performance giving rise to the payment obligation occurred (or in the case of amounts based on CAISO invoices within twelve (12) months after the close of the month during which such invoice or revised invoice giving rise to the payment obligation was rendered), the right to payment for such performance is waived.