ACCESS TO EMPLOYEE HOME ADDRESS AND TELEPHONE NUMBERS Clause Samples

The "Access to Employee Home Address and Telephone Numbers" clause governs how and under what circumstances an employer or third party may access or use employees' personal contact information. Typically, this clause outlines who is permitted to view or receive such information, such as HR personnel or union representatives, and may specify the purposes for which the data can be used, like emergency contact or official communications. Its core function is to protect employee privacy while ensuring that necessary parties have access to contact details when legitimately required.
ACCESS TO EMPLOYEE HOME ADDRESS AND TELEPHONE NUMBERS. 1. On a monthly basis, the University shall provide UPTE with an electronic list via File Transfer Protocol (FTP) of all employees in the bargaining unit. The list will include the following: name, title, title code, date of hire, annual salary rate, percentage appointment, appointment type, work telephone number, work location, campus mailing address and hiring unit. In addition, the list will include the home address and telephone number of bargaining unit members unless the employee has specifically requested that the home information not be released. The list will also include personal cell and personal e-mail, if known, unless the employee has requested such information not be released. The University will provide UPTE a weekly list of changes (e.g. new hire, corrections, transfers, salary changes) via FTP that have occurred within the bargaining unit. 2. The Union will inform bargaining unit employees of their right to designate their home address and telephone number as well as their personal e-mail and personal cellular phone number as confidential. 3. The University will delete from bargaining-unit employees’ employment forms the option of withholding home addresses, personal email addresses, personal cell and home phone numbers from the Union. 4. Upon written request by UPTE, the University will provide the undisclosed home addresses to a mutually agreed-upon mailing service firm through which UPTE can correspond with said individuals. The mailing service shall keep confidential the home address of the employees who have requested that the home information not be released. UPTE will bear all costs associated with this service. 5. Employee work and home addresses and telephone numbers, personal e- mail and personal cellular phone numbers shall be maintained as confidential by the Union. The Union shall take all reasonable steps to ensure the confidentiality of all information provided to it under this Article. 6. The Union agrees to defend, indemnify and hold harmless the University of California (including its subdivisions and employees) from any claim, suit or liability of any nature arising from (a) a challenge to this Section F.; or (b) any action of the Union taken pursuant to, or in violation of, this Section F. The Regents will give the Union prompt written notice of any claim, suit or liability which it contends is subject to this provision.
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ACCESS TO EMPLOYEE HOME ADDRESS AND TELEPHONE NUMBERS. 1. Effective one (1) month following ratification of this Agreement, the University will amend all new hire employment forms, where necessary, so as to be in accord with the following: a. The employee must affirmatively check the box indicating that s/he does not wish to have his/her address and phone number disclosed; b. There shall be a clear statement indicating that information disclosed will be provided to the UAPD, the Union representing doctors at student health and counseling centers. 2. Employee work and home addresses and telephone numbers shall be maintained as confidential by the Union. The Union shall take all reasonable steps to ensure the confidentiality of all information provided under this Article. 3. An employee who previously elected to disclose his/her home address may change his/her election by informing the campus’ labor relations office in writing. Within forty-five days of receiving the employee’s request, the employee’s home address and telephone number shall be withheld from the Union. 4. Upon written request by the Union, the University will provide the undisclosed home addresses to a mutually agreed-upon mailing service firm through which UAPD can correspond with said individuals. The mailing service shall keep confidential the home address of the employees who have requested that the home information not be released. UAPD will bear all costs associated with this service. 5. UAPD agrees to defend, indemnify and hold harmless the University of California (including its subdivisions and employees) from any claim, suit or liability of any nature arising from (a) a challenge to this §L; or (b) any action of the Union taken pursuant to, or in violation of, this §L. The Regents will give the Union prompt written notice of any claim, suit, or liability which it contends is subject to this provision. 6. In the event legislation is passed regarding access to employee home addresses and telephone numbers, and such legislation is applicable to the University of California, all provisions in §L. of this Article will become null and void.
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