Audit and Examination of Records Clause Samples

The 'Audit and Examination of Records' clause grants one party the right to review and inspect the financial and operational records of the other party related to the agreement. Typically, this clause allows for periodic audits, often with advance notice, and may specify the types of records subject to examination, such as invoices, receipts, or compliance documents. Its core function is to ensure transparency and accountability, enabling the auditing party to verify compliance with contractual obligations and detect any discrepancies or misuse of funds.
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Audit and Examination of Records. 14.1. County shall have the right to audit the books, records, and accounts of Consultant and its Subconsultants that are related to this Contract. Consultant and its Subconsultants shall keep such books, records, and accounts as may be necessary in order to record complete and correct entries related to the Contract. Consultant shall preserve and make available, at reasonable times for examination and audit by County, all financial records, supporting documents, statistical records, and any other documents pertinent to this Contract for a retention period of five (5) years after completion or termination of this Contract, and any renewals, as required by Item 65, General Records Schedule GS1-SL for State and Local Government Agencies, effective February 19, 2015 and the Florida Public Records Act (Chapter 119, Florida Statutes). Contractor shall, by written Contract, require its Subconsultants to agree to the requirements and obligations of this Section 14.1. Audits will be subject to applicable privacy and confidentiality laws and regulations and Consultant’s privacy and confidentiality policies and procedures. All audits must be performed at Consultant’s home office in Nothing in this section shall require Consultant to violate any laws applicable to Consultant as a provider of consulting services.
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Audit and Examination of Records. The City may examine and audit at no additional cost to the City all books, estimates, records, contracts, documents, bid documents, bid cost data, subcontract job cost reports and other Project related data of the Contractor, subcontractors engaged in performance of the Work, and suppliers providing supplies, equipment and other materials required for the Work, including computations and projections related to bidding, negotiating, pricing or performing the Work or contract modifications and other materials concerning the Work, including, but not limited to, Contractor daily logs, in order to evaluate the accuracy, completeness, and currency of cost, pricing, scheduling and any other project related data. The Contractor will make available all such Project related data during regular business hours for examination, audit, or reproduction at the Contractor’s business office at or near the Work site, and at any other location where such Project related data may be kept until three years after final payment under the Agreement. Pursuant to California Government Code Section 8546.7, if the amount of public funds to be expended is in excess of $10,000, this Agreement shall be subject to the examination and audit of the State Auditor, at the request of the City, or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.
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Audit and Examination of Records. The Secretary and the Comptroller General of the United States, or any of their duly author- ized representatives, shall have access for the purpose of audit and examination to any books, documents, papers, and records of the recipient of a grant under subsection (a), that are perti- nent to such grant.
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Audit and Examination of Records. ‌ Section 17.1. Until three (3) years after final payment under the Contract, Customer retains the right to review and audit, and the reasonable right of access to WES’s premises, WES’s compliance with the provisions of this Contract (the “Customer’s Right”). The Customer’s Right includes the right, at Customer’s sole cost and expense and with appropriate safeguards, to inspect, photocopy, and to retain copies, outside of WES’s premises, of any and all Project-related records and other information to the extent Customer is allowed by law to keep such records and information confidential, if such retention is deemed necessary by the Customer in its reasonable, good faith discretion. The Customer’s Right includes the right to examine any and all books, records, accounting records and documents and any other evidence of procedures and practices that the Customer, acting reasonably and in good faith, determines are necessary to verify that WES is in compliance with all requirements of this Contract. If there is a claim for additional compensation or for extra services, the Customer’s Right includes the right to examine books, records, documents, and any and all other evidence and accounting procedures and practices that the Customer, acting reasonably and in good faith, determines are necessary to verify all direct and indirect costs, of whatever nature, which are claimed to have been incurred, or anticipated to be incurred. Section 17.2. Pursuant to California Government Code Section 8546.7, if the amount of public funds to be expended is in excess of $10,000, this Contract shall be subject to the examination and audit of the State Auditor, at the request of Customer, or as part of any audit of Customer, for a period of three (3) years after final payment under the Contract. This Section 17 shall survive termination of this Contract.
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Audit and Examination of Records. The agrees that the of the State of Iowa, or any authorized representative of IPERS, and where federal funds are involved, the Comptroller General of the United States or any other representative of the United States Government, shall have access to, and the right to examine, audit, excerpt, and transcribe any directly pertinent books, documents, papers, and records of the relative to services performed, orders, invoices, or payments of this Contract. 8.1 All records relating to this Contract shall be retained by the for five years following the date of final payment or completion of any required audit, whichever is earlier. 8.2 Compliance with this clause does not relieve the from retaining any records required by other laws or regulations of federal, state, or local governmental units. The will not be eligible for additional payments from IPERS, for expenses incurred, to comply with the foregoing audit requirements.
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Audit and Examination of Records a. The Agency may examine and audit at no additional cost to the Agency, all books, estimates, records, contracts, documents, bid documents, bid cost data, subcontract job cost reports and other Project related data of the Contractor, subcontractors engaged in performance of the Work, and suppliers providing supplies, equipment and other materials required for the Work, including computations and projections related to bidding, negotiating, pricing or performing the Work or contract modifications and other materials concerning the Work, including, but not limited to, Contractor daily logs, in order to evaluate the accuracy, completeness, and currency of cost, pricing, scheduling and any other project related data. b. The Contractor will make available all such Project related data at all reasonable times for examination, audit, or reproduction at the Contractor’s business office at or near the Work site, and at any other location where such Project related data may be kept until three (3) years after final payment under the Contract. c. Pursuant to California Government Code section 8546.7, if the amount of public funds to be expended is in excess of $10,000, this Contract shall be subject to the examination and audit of the State Auditor, at the request of the Agency, or as part of any audit of the Agency, for a period of three (3) years after final payment under the Contract. d. This Section 3.6 shall survive termination of this Contract.
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Audit and Examination of Records. Contractor agrees to maintain and make available for review by SCF all books, records, documents and other evidence pertaining to costs and expenses of this Agreement for examination and audit by SCF for a period of seven (7) years from and after the termination of this Contract. SCF shall have the right to make copies of documents audited and such copies will become the confidential property of SCF.
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Related to Audit and Examination of Records

  • EXAMINATION OF RECORDS The Contractor shall maintain during the course of the work complete and accurate records of all of the Contractor's costs and documentation of items which are chargeable to H-GAC under this Agreement. H-GAC, through its staff or designated public accounting firm, the State of Texas, and United States Government, shall have the right at any reasonable time to inspect, copy and audit those records on or off the premises by authorized representatives of its own or any public accounting firm selected by H- GAC. The right of access to records is not limited to the required retention period, but shall last as long as the records are retained. Failure to provide access to records may be cause for termination of the Agreement. The records to be thus maintained and retained by the Contractor shall include (without limitation): (1) personnel and payroll records, including social security numbers and labor classifications, accounting for total time distribution of the Contractor's employees working full or part time on the work, as well as cancelled payroll checks, signed receipts for payroll payments in cash, or other evidence of disbursement of payroll payments; (2) invoices for purchases, receiving and issuing documents, and all other unit inventory records for the Contractor's stocks or capital items; and (3) paid invoices and cancelled checks for materials purchased and for subcontractors' and any other third parties' charges. The Contractor further agrees that the examination of records outlined in this article shall be included in all subcontractor or third-party agreements.

  • Audit and Inspection of Records Contractor agrees to maintain and make available to the City, during regular business hours, accurate books and accounting records relating to its Services. Contractor will permit City to audit, examine and make excerpts and transcripts from such books and records, and to make audits of all invoices, materials, payrolls, records or personnel and other data related to all other matters covered by this Agreement, whether funded in whole or in part under this Agreement. Contractor shall maintain such data and records in an accessible location and condition for a period of not less than five years after final payment under this Agreement or until after final audit has been resolved, whichever is later. The State of California or any Federal agency having an interest in the subject matter of this Agreement shall have the same rights as conferred upon City by this Section. Contractor shall include the same audit and inspection rights and record retention requirements in all subcontracts.

  • Inspection and Audit of Records Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.

  • Audit of Records Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this agreement available during Consultant’s regular working hours to City for review and audit by City.