Books, Records and Documentation Sample Clauses

The "Books, Records and Documentation" clause requires a party to maintain accurate and complete records related to the agreement or transaction. Typically, this means keeping financial documents, correspondence, and other relevant materials organized and accessible for a specified period, and sometimes making them available for inspection by the other party or auditors. The core function of this clause is to ensure transparency and accountability, enabling verification of compliance and facilitating the resolution of any disputes that may arise.
Books, Records and Documentation. 4.2.2.1 Operator shall maintain at its principal office or on the Property, complete and separate books, records and documents relating to the management and operation of the Property, including without limitation contracts, leases, amendments, extensions and agreements relating to contracts and leases, annual contributions contracts, files, correspondence with tenants and prospective tenants, documentation of tenant eligibility, computations of rental adjustments, maintenance and preventive maintenance programs, schedules and logs, tenant finish and construction records, inventories of personal property and equipment, correspondence with vendors, job descriptions, business correspondence, brochures, and accounts held or maintained by Operator (all such books, records, and documents being referred to herein as “Books, Records, and Documentation”). Operator shall maintain all financial books and records in conformance with generally accepted accounting principles at Operator’s sole expense. Owner shall have the right to examine, audit and take originals and copies of said Books, Records and Documents at Operator’s principal office with two day’s written advance notice to Operator. 4.2.2.2 Upon request, Operator shall make financial books and records available for examination, audit, inspection and copying by public officials with regulatory authority over the Operator or Property to the extent required by law. Since the City of Marina obtains 50% of the proceeds, the City of Marina will have the same inspection rights as FORA. 4.2.2.3 On or before fifteen (15) days following the end of each calendar month, Operator shall deliver or cause to be delivered to Owner a standard Financial Reporting Package. The Financial Reporting Package shall include an unaudited financial statements and various reports as follows: Summary of Management Activities including summary of tenant comments and complaints, and a summary of any Tenant’s Association meeting that occurs during the period in question, Variance Analysis, Market Survey, Income statement showing the results of operation of the Property for the preceding calendar month and the Fiscal Year to date, and comparison of actual income and expenses with the income and expenses projected in the Budget, Balance Sheet, Trial Balance, General Ledger detail report of all transactions in all accounts, summary of Account Receivable and Account Payable, Bank Reconciliation and Bank Statements for all three bank accounts, an...
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Books, Records and Documentation. (1) Within the scope of this Agreement, TMO is obliged to record and document provision of Services and in particular the respective projects in due form and ensure that such records and documents are retained for the period set out in Section 8(3) below. If the Hungarian tax authorities request the Service Receiver to present documents in relation to the Services which are retained at TMO, upon written request of the Service Receiver TMO is obliged to provide the Service Receiver with a copy of the requested documents within due course. (2) For controlling reasons, the Service Receiver is authorized to an audit of TMO’s service fee records and documentation performed by an external auditor/ auditing company for their own account. (3) For the retention of the above mentioned records a 10 year period shall apply.
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Books, Records and Documentation. Seller has made and kept all books and records, which, in reasonable detail, accurately and fairly reflect the activities of the Seller as it relates to the Transferred Assets. The books of account and other records of the Seller as they relate to the Product, including Transferred Books and Records and the Manufacturing Documentation, have been kept accurately in the Ordinary Course of Business consistent with all applicable legal requirements, in each case, in all material respects.
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Books, Records and Documentation. Agent shall maintain at its offices located at ▇▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇, ▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇▇ (or on the Property), complete and separate books, records and documents relating to the management and operation of the Property, including without limitation: all contracts, original leases, amendments, extensions and agreements relating to contracts and leases, files, correspondence with tenants and prospective tenants, computations of rental adjustments; tenant income and other records required to verify compliance with the Regulatory Agreement, Rent Supplement Contract, and directives of the Secretary; maintenance and preventive maintenance programs, schedules and logs; tenant finish and construction records; inventories of personal property and equipment; correspondence with vendors; job descriptions; correspondence with federal, state, county, and municipal authorities; brochures and accounts held or maintained by Agent, and; all other books, records and documentation required to be prepared or kept by Agent under the terms of this Agreement (all such books, records, and documents being referred to herein as “Books, Records, and Documents”). Books and records of account shall be prepared in conformity with generally accepted accounting principles consistently applied. Owner shall have the right to examine, audit and take originals and copies of said Books, Records and Documents at reasonable times and at no cost to Owner. Monthly accounting reports shall be in a format approved by Owner. Agent shall also, at the request of Owner, furnish such further accounting and fiscal information in a manner sufficient to respond to Owner’s financial information requirements. All Books, Records and Documents shall be the property of Owner even though prepared by or in the possession of Agent.
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Books, Records and Documentation. Operator shall maintain at its (County & State) leases, amendments, extensions and agreements relating to contracts and leases; files, correspondence with tenants and prospective tenants; computations of rental adjustments; tenant income and other records required to verify satisfaction of Low Income Housing Requirements (as defined below); maintenance and preventive maintenance programs, schedules and logs; tenant finish and construction records; inventories of personal property and equipment; correspondence with vendors; job descriptions; correspondence with federal, state, county, and municipal authorities; brochures and accounts held or maintained by Operator, and; all other books, records and documentation required to be prepared or kept by Operator under the terms of this Agreement (all such books, records, and documents being referred to herein as "Books, Records, and Documents"). Unless otherwise instructed by Owner, in writing, books and records of account shall be prepared in conformity with generally accepted accounting principles consistently applied at Operator's sole expense. Except as approved in writing by Owner, herein, all accounting functions shall be performed by those personnel of Operator whose compensation is payable solely by Operator without reimbursement by Owner and except as provided herein Owner shall not be liable (and Operator shall pay) for the cost of any computer accounting and outside accounting services. Owner shall have the right to examine, audit and take originals and copies of said Books, Records and Documents at reasonable times and at no cost to Owner. Operator shall render to Owner, on or before the 10th of each month, a financial and management report as of the end of the prior month - including without limitation profit and loss statements, balance sheet, cash reconciliation statement, and reports as to the status of the Security Deposit Account and Construction Account, if any. Monthly accounting reports shall be in a format approved by Owner. Operator shall also, at the request of Owner, furnish such further accounting and fiscal information in a manner sufficient to respond to Owner's financial information requirements. All Books, Records and Documents shall be the property of Owner even though prepared by or in the possession of Operator.
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Books, Records and Documentation. The books and records being transferred to Buyer pursuant to this Agreement are complete, correct and accurate in all material respects, have been maintained in a consistent and a customary manner and are in material compliance with all applicable federal and state laws and regulations and customary banking practices. The deposit- and lending-related forms, notices, statements and related documentation, as well as Seller’s policies, procedures and practices with respect thereto, used in connection with the Branches’ business comply, in all material respects, with federal and state laws and regulations which are applicable to Seller; it being understood that any errors or omissions which may be cured without extraordinary effort or costs or which otherwise do not affect the enforceability or collectability of such instruments will not be deemed material. Any such errors or omissions of which Seller is aware prior to Closing shall be cured by Seller.
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Books, Records and Documentation. Each party shall keep, maintain and preserve books, records and documentation necessary in or applicable to the determination of liabilities pursuant to the Supplemental Tax Sharing Agreement or this Agreement and the establishment of the Transaction as a Tax-Free Distribution until the expiration of all applicable statutes of limitations.
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Books, Records and Documentation. Manager shall maintain at its principal office complete and separate books, records and documents relating to the management and operation of the Property, including without limitation all electronically stored data, contracts, original leases, amendments, extensions and agreements relating to contracts and leases, files, correspondence with tenants and prospective tenants, computations of rental adjustments, maintenance and preventive maintenance programs, schedules and logs, tenant finish and construction records, inventories of personal property and equipment, correspondence with vendors, job descriptions and m▇▇▇▇▇▇ charts, correspondence with vendors, federal, state, county, and municipal authorities, brochures, and accounts held or maintained by Manager.
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Books, Records and Documentation 
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Related to Books, Records and Documentation

  • Records and Documentation The Sub-Recipient agrees to make available to AAAPP staff and/or any party designated by the AAAPP any and all contract related records and documentation. The Sub-Recipient shall ensure the collection and maintenance of all program related information and documentation on any such system designated by the AAAPP. Maintenance includes valid exports and backups of all data and systems according to AAAPP standards.

  • Books, Records and Inspections The Borrower will, and will cause each Restricted Subsidiary to, permit officers and designated representatives of the Administrative Agent or the Required Lenders to visit and inspect any of the properties or assets of the Borrower and any such Subsidiary in whomsoever’s possession to the extent that it is within such party’s control to permit such inspection (and shall use commercially reasonable efforts to cause such inspection to be permitted to the extent that it is not within such party’s control to permit such inspection), and to examine the books and records of the Borrower and any such Subsidiary and discuss the affairs, finances and accounts of the Borrower and of any such Subsidiary with, and be advised as to the same by, its and their officers and independent accountants, all at such reasonable times and intervals and to such reasonable extent as the Administrative Agent or the Required Lenders may desire (and subject, in the case of any such meetings or advice from such independent accountants, to such accountants’ customary policies and procedures); provided that, excluding any such visits and inspections during the continuation of an Event of Default (a) only the Administrative Agent on behalf of the Required Lenders may exercise rights of the Administrative Agent and the Lenders under this Section 9.2, (b) the Administrative Agent shall not exercise such rights more than two times in any calendar year and (c) only one such visit shall be at the Borrower’s expense; provided further that when an Event of Default exists, the Administrative Agent (or any of its respective representatives or independent contractors) or any representative of the Required Lenders may do any of the foregoing at the expense of the Borrower at any time during normal business hours and upon reasonable advance notice. The Administrative Agent and the Required Lenders shall give the Borrower the opportunity to participate in any discussions with the Borrower’s independent public accountants.

  • Records and Documents CONTRACTOR shall make available, upon written request by any duly authorized Federal, State, or COUNTY agency, a copy of this Agreement and such books, documents and records as are necessary to certify the nature and extent of the CONTRACTOR’s costs related to this Agreement. All such books, documents and records shall be maintained by CONTRACTOR for at least five years following termination of this Agreement and be available for audit by the COUNTY. CONTRACTOR shall provide to the COUNTY reports and information related to this Agreement as requested by COUNTY.

  • Books, Records and Regulatory Filings (a) The Sub-Adviser agrees to maintain and to preserve for the applicable periods any such records as are required to be maintained by the Sub-Adviser with respect to the Fund by the 1940 Act and rules adopted thereunder, and by any other applicable laws, rules and regulations. The Sub-Adviser further agrees that all records that it maintains for the Fund are the property of the Fund and it will promptly surrender any of such records upon request; provided, however, that the Sub-Adviser may retain copies of such records for the applicable periods they are required by law to be retained, and thereafter shall destroy such records. (b) The Sub-Adviser agrees that it shall furnish to regulatory authorities having the requisite authority any information or reports in connection with its services hereunder that may be requested in order to determine whether the operations of the Fund are being conducted in accordance with applicable laws, rules and regulations. (c) The Sub-Adviser shall make all filings with the SEC required of it pursuant to Section 13 of the 1934 Act with respect to its duties as are set forth herein. The Sub-Adviser also shall make all required filings on Schedule 13D or 13G and Form 13F (as well as other filings triggered by ownership in securities under other applicable laws, rules and regulations) in respect of the Portfolio as may be required of the Fund due to the activities of the Sub-Adviser. The Sub-Adviser shall be the sole filer of Form 13F with respect to the Portfolio of the Fund.

  • Access to Records and Documents It shall permit the Administrative Agent (or, if Independent Accountants are not engaged by the Collateral Manager or the Borrower, Protiviti, Inc. or another nationally recognized audit firm selected by the Administrative Agent with prior notice to the Borrower and subject to delivery of standard confidentiality agreements) to, upon reasonable advance notice and during normal business hours, but, so long as no Event of Default has occurred and is continuing, no more than one (1) time per calendar year, visit and inspect and make copies thereof at reasonable intervals (i) its books, records and accounts relating to its business, financial condition, operations, assets and its performance under the Facility Documents and the Related Documents and to discuss the foregoing with its and such Person’s officers, partners, employees and accountants, and (ii) all of its Related Documents, in each case as often as the Administrative Agent may reasonably request; provided that so long as no Event of Default has occurred and is continuing, the Borrower shall be responsible for all costs and expenses for only one such visit per fiscal year by the Administrative Agent or its respective designees; provided, further, that an officer or employee of the Collateral Manager shall have the opportunity to be present at any discussion between the Administrative Agent, any Lender or any other Person designated by the Administrative Agent, on the one hand, and the Collateral Manager’s accountants, on the other hand. The Administrative Agent shall provide two (2) Business Days’ prior notice to the Lenders of any such visit and any Lender shall be permitted to accompany the Administrative Agent in such visit. Any such visit and inspection shall be made simultaneously with any visit and inspection pursuant to Section 5.01(e).