Description of Records Sample Clauses

The Description of Records clause defines the requirements for identifying and detailing the types of records that are subject to the agreement. It typically specifies what information must be included when describing records, such as their format, content, and relevant dates, and may require parties to maintain an inventory or list of such records. This clause ensures that both parties have a clear and mutual understanding of which records are covered, thereby reducing ambiguity and facilitating compliance with recordkeeping or audit obligations.
Description of Records. The Contractor shall provide the Agency with a list for the records that he/she will maintain and make the originals available to the Agency and submit a copy (certified by the Contractor as a true copy) to the Agency, including inspection records, tests, photos for the different stages in the project, safety and environmental records and all records resulting from implementation of the CQP. The Contractor shall submit these records at request, but as a minimum with interim payments. Complete copies shall be submitted to the Agency together with the final payment request.
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Description of Records. TO BE PROVIDED TO OR ACCESSED BY VENDORNAME
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Description of Records. Describe the records in general terms. Individual file titles are not necessary but may be listed if you desire. Please include if records are restricted due to confidential information.
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Description of Records. TO BE PROVIDED TO OR ACCESSED BY AWARDED VENDOR
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Description of Records. The State Agency maintains wage and unemployment information in ICON for submissions to DOL. Under this agreement, SSA will have access to the following State Agency records through ICON: • most recent quarterly wage information; and • weekly unemployment insurance benefit payment information.
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Description of Records. 1. The Town maintains its general records in accordance with the Uniform Municipal Accounting System established by the Bureau of Accounts on a modified accrual basis. 2. The Assessors records are maintained in the state CAMA system and the tax billing financial software is KVS. We are in the process of converting to ▇▇▇▇▇. All proposals shall at a minimum address the requirements which follow: Reporting to the Town Administrator, under the general direction of the Board of Assessors the selected firm will provide the following contractual services to the Town: a) Direct and compile the annual tax recap, providing assessment information required to help establish the fiscal year tax rate; b) Prepare new growth revenue reports and obtain Department of Revenue certification of same; c) Prepare for and appear at the annual tax classification hearing; d) Interface with the Massachusetts Department of Revenue/Bureau of Accounts in securing the fiscal year tax rate; e) Prepare the fiscal year real estate and personal property billing file for the CAMA/Tyler system, working with CAMA/▇▇▇▇▇ and KVS to insure the successful upload to the tax collection module; f) Provide a minimum of 150 hours per year of staff support, training and supervision, as well as “higher order” technical assistance to the administrative staff in the Assessors’ office and other town offices staff; g) Conduct inspections of all properties for which the Town’s building department has issued building permits and ongoing tax property inspections, or upon request; h) Conduct periodic inspections per year as instructed by the Board of Assessors; i) Insure that the records of the office, including maps and system records are maintained and current; j) Prepare for and represent the Board of Assessors at all Appellate Tax Board hearings, serving as the Towns expert on property tax valuation matters; k) Meet with the Board of Assessors once per month, or additionally at their request; l) Meet with other financial officers of the Town in order to effectively coordinate and facilitate the Town’s financial affairs; m) And, assist the Town in such other capacities as the Board of Assessors and/or the Town Administrator may approve. The contracting firm will be responsible for all costs of employment including FICA, unemployment taxes, health insurance, property/casualty and liability insurance, workers compensation, retirement, training, and mileage. Proposers must be able to meet a set of minimum requi...
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Description of Records. Briefly describe the records contained in each box and/or folder. The description should begin with the Records Series Title from the Records Retention Schedule. Subtitles and other specific contents description of boxes and folders should follow the Title.
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Description of Records. Detailed list supplied ☐ Yes ☐ No Previous ownership history (e.g. If you are not the creator, who is?) ........................................................... ....................................................................................................................................................................... ....................................................................................................................................................................... ....................................................................................................................................................................... ....................................................................................................................................................................... (Please tick box where applicable) ☐ Open .................................................................................................................................................... ☐ Closed for years from date of last record unless written authorisation is obtained from .............................................................................................................................................................. ☐ Other (please specify.......................................................................................................................... (Please tick box where applicable) Do you own copyright in the material? yes ☐ no ☐ (Refer to page 3 of the form for a general guide) If no, please refer back to Provenance section to help us manage the material If yes, please answer below: ☐ Copyright in all material is hereby assigned to the State Archivist ☐ Copyright in all materials is retained by the depositor until the following date or event, after which it is assigned to State Archivist ....................................................................................................
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Description of Records. The State Agency will provide SSA single electronic query access to [Name of State Database], which contains [Name of State administered program(s)] records. SSA will have access to the following data elements: SSA will have access to the data elements specified in the attached document.
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Related to Description of Records

  • Location of Records The offices where the initial Servicer keeps all of its records relating to the servicing of the Pool Receivables are located at ▇▇▇ ▇▇▇▇▇▇▇▇▇▇ ▇▇▇▇▇, ▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇▇▇, ▇▇▇▇▇▇▇▇ ▇▇▇▇▇.

  • Inspection of Records Upon reasonable notice to the Administrative Trustees and the Property Trustee, the records of the Trust shall be open to inspection by Securityholders during normal business hours for any purpose reasonably related to such Securityholder's interest as a Securityholder.

  • Review of Records Business Associate agrees to make internal practices, books, and records relating to the use and Disclosure of PHI received from, or created or received by Business Associate on behalf of Covered Entity available to Covered Entity, or at the request of Covered Entity to the Secretary, in a time and manner designated by Covered Entity or the Secretary, for purposes of the Secretary determining Covered Entity’s compliance with the HIPAA Regulations. Business Associate agrees to make copies of its HIPAA training records and HIPAA business associate agreements with agents and subcontractors available to Covered Entity at the request of Covered Entity.

  • Retention of Records The Contractor and its subcontractors shall maintain all records pertinent to this Agreement, and all other financial, statistical, property, participant records, and supporting documentation for a period of no less than seven (7) years from the later of the date of acceptance of the final payment or until all audit findings have been resolved. If any litigation, claim, negotiation, audit or other action involving the records has been started before the expiration of the retention period, the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the seven (7) years, whichever is later, and until any outstanding litigation, audit, or claim has been fully resolved.

  • Identifying of Records The Servicer shall identify its master data processing records relating to Pool Receivables and related Contracts with a legend that indicates that the Pool Receivables have been pledged in accordance with this Agreement.