Document Tracking Clause Samples

The Document Tracking clause establishes procedures for monitoring and recording the movement, access, and status of documents related to an agreement or project. Typically, this involves maintaining logs or using tracking systems to ensure that all parties are aware of where documents are, who has handled them, and any changes made. By implementing such measures, the clause helps prevent loss, unauthorized alterations, or miscommunication regarding important documents, thereby ensuring accountability and transparency throughout the document lifecycle.
Document Tracking. Consultant shall use document tracking software to log, track and process all correspondence, submittals, RFIs, cost quotations, potential change orders, change orders, claims, progress payment requests, and other documents received at the field office. At the completion of the project, the master set of project files shall be indexed and turned over to the District. The master set of the project files shall be submitted in both hard and digital formats.
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Document Tracking. EVRI shall be responsible for reviewing all Loan Documents, as more particularly set forth on Exhibit B. To accomplish this, EVRI shall provide sufficient instructions to customers so that the Loan Documents will be sent to EVRI on a timely basis. EVRI shall review the Loan Documents to ensure they have all been received and properly completed with all required information and satisfy all of Bank's Loan Standards and Operations Procedures, as well as the provisions of this Agreement. If any Loan Documents are missing or are not in proper form, EVRI shall contact the customer to remedy the discrepancy and obtain conforming Loan Documents. EVRI shall prepare and maintain the document file in accordance with Bank's Operations Procedures and documentation standards.
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Document Tracking. City shall implement, manage and maintain an information and management system using EADOC. This will include, but not be limited to, managing and maintaining all document files. The PCS will follow City procedures for filing and tracking documents in EADOC.
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Document Tracking. All documentation, including specifications, manuals, guides, and correspondence, shall be numbered and tracked by both project management teams. Document tracking ensures consistent communication with clear collaboration between the Contractor and Duquesne. Document numbering and tracking schemes shall be determined, jointly, by the project management teams. A specific transmittal form will be developed for use throughout the Agreement.
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Document Tracking. The IETF Secretariat tracks the status of Internet-Drafts from posting of the initial versions through publication as RFCs. When Internet-Drafts are under review by the IESG, the Secretariat tracks the progress of the review from the initial request to publish the Internet-Draft as an RFC through the processing of the Internet-Draft by the RFC Editor. The Secretariat uses two internal tools to track the status of Internet-Drafts: a Web interface to the IETF database, and a Secretariat/IESG version of the I-D Tracker. The Secretariat tracks the status of Internet-Drafts by updating the IETF database via an internal Web interface. When the initial version (version -00) of an Internet-Draft is submitted, the Secretariat adds the following information about the Internet-Draft to the database: Document Name Filename Version Number (-00 for new Internet-Drafts) File Formats Available (.txt, .ps, .pdf) Working Group (if applicable) Start Date Status (“Active” for new Internet-Drafts) Number of Pages Abstract Authors (currently limited to one or two)
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Document Tracking. As ATI receives the boxes of documents from the County of San Mateo Human Services Agency, each box will be logged into the ATI document tracking system to track boxes throughout the conversion process. In this way, ATI can provide emergency response to the County of San Mateo Human Services Agency to fulfill the need for an entire file or copies of specific pages.
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Related to Document Tracking

  • Document Imaging Investor shall be entitled, in its sole discretion, to image or make copies of all or any selection of the agreements, instruments, documents, and items and records governing, arising from or relating to any of Company’s loans, including, without limitation, this Agreement and the other Transaction Documents, and Investor may destroy or archive the paper originals. The parties hereto (i) waive any right to insist or require that Investor produce paper originals, (ii) agree that such images shall be accorded the same force and effect as the paper originals, (iii) agree that Investor is entitled to use such images in lieu of destroyed or archived originals for any purpose, including as admissible evidence in any demand, presentment or other proceedings, and (iv) further agree that any executed facsimile (faxed), scanned, emailed, or other imaged copy of this Agreement or any other Transaction Document shall be deemed to be of the same force and effect as the original manually executed document.

  • Document Management The Contractor must retain sufficient documentation to substantiate claims for payment under the Contract and all other records, electronic files, papers, and documents that were made in relation to this Contract. The Contractor must retain all documents related to the Contract for five (5) years after expiration of the Contract or, if longer, the period required by the General Records Schedules maintained by the Florida Department of State available at the Department of State’s Records Management website.

  • Transaction Processing All orders are subject to acceptance by us and by the Fund or its transfer agent, and become effective only upon confirmation by us. If required by law, each transaction shall be confirmed in writing on a fully disclosed basis and if confirmed by us, a copy of each confirmation shall be sent to you if you so request. All sales are made subject to receipt of shares by us from the Funds. We reserve the right in our discretion, without notice, to suspend the sale of shares of the Funds or withdraw the offering of shares of the Funds entirely. Orders will be effected at the price(s) next computed on the day they are received if, as set forth in the applicable Fund’s current Prospectus, the orders are received by us or an agent appointed by us or the Fund prior to the close of trading on the New York Stock Exchange, generally 4:00 p.m. eastern time (“Close of Trading”). Orders received after that time will be effected at the price(s) computed on the next business day. All orders must be accompanied by payment in U.S. Dollars. Orders payable by check must be drawn payable in U.S. Dollars on a U.S. bank, for the full amount of the investment. If you have entered into a FundSERV Agreement with us to effect transactions in Fund shares through FundSERV, you are hereby authorized to act on our behalf for the limited purpose of receiving purchase, exchange and redemption orders for Fund shares executed through FundSERV. You represent and warrant that all orders for the purchase, exchange or redemption of Fund shares transmitted to FundSERV for processing on or as of a given business day (Day 1) shall have been received by you prior to the Close of Trading on Day 1. Such orders shall receive the share price next calculated following the Close of Trading on Day 1 .You represent and warrant that orders received by you after the Close of Trading on Day 1 shall be treated by you and transmitted to FundSERV as if received on the next business day (Day 2). Such orders shall receive the share price next calculated following the Close of Trading on Day 2. You represent that you have systems in place reasonably designed to prevent orders received after the Close of Trading on Day 1 from being executed with orders received before the Close of Trading on Day 1.

  • DOCUMENT PREPARATION The Transfer/Deed shall, save for the Land Transfer Tax Affidavit, be prepared in registrable form at the expense of Seller, and any Charge/Mortgage to be given back by the Buyer to Seller at the expense of the Buyer. If requested by Buyer, Seller covenants that the Transfer/Deed to be delivered on completion shall contain the statements contemplated by Section 50(22) of the Planning Act, R.S.O.1990.

  • Document Delivery The Trust has delivered to Forum copies of (i) the Trust's Trust Instrument and Bylaws (collectively, as amended from time to time, "Organic Documents"), (ii) the Trust's Registration Statement and all amendments thereto filed with the U.S. Securities and Exchange Commission ("SEC") pursuant to the Securities Act of 1933, as amended (the "Securities Act"), or the Investment Company Act of 1940, as amended ("1940 Act")(the "Registration Statement"), (iii) the Trust's current Prospectus and Statement of Additional Information of each Fund (collectively, as currently in effect and as amended or supplemented, the "Prospectus"), (iv) each current plan of distribution or similar document adopted by the Trust under Rule 12b-1 under the 1940 Act ("Plan") and each current shareholder service plan or similar document adopted by the Trust ("Service Plan"), and (v) all procedures adopted by the Trust with respect to the Funds (i.e., repurchase agreement procedures), and shall promptly furnish Forum with all amendments of or supplements to the foregoing. The Trust shall deliver to Forum a certified copy of the resolution of the Board of Trustees of the Trust (the "Board") appointing Forum and authorizing the execution and delivery of this Agreement.