FILE MAINTENANCE AND DOCUMENTATION Sample Clauses
The FILE MAINTENANCE AND DOCUMENTATION clause establishes the requirements for organizing, storing, and retaining records and documents related to the agreement. Typically, it obligates one or both parties to maintain accurate and up-to-date files, such as invoices, correspondence, and compliance records, for a specified period and in a manner that allows for easy retrieval and inspection. This clause ensures that all relevant documentation is properly managed, which facilitates audits, supports dispute resolution, and helps demonstrate compliance with contractual or regulatory obligations.
FILE MAINTENANCE AND DOCUMENTATION. 1. Contractor shall prepare all applicable files and perform all administrative management tasks, as indicated in the Contract.
2. Contractor Shall maintain all records required by the federal regulations specified in 24 CFR 570.503(b)(2), 570.506, 570.507, 570.508 that are pertinent to the activities to be funded under this Contract.
3. Records providing a full description of each activity undertaken.
4. Financial records as required by 24 CFR 570.502, and OMB Circular A-87; and
5. Other records necessary to document compliance with Subpart K of 24 CFR 570.
6. Annual Audit Submission: Independent audits to be performed by a Certified Public Accountant, which shall include an audit of funds received from County, in accordance with applicable regulatory requirements. Copies of each required audit report must be provided to County within thirty (30) calendar days after the date received by Contractor.
FILE MAINTENANCE AND DOCUMENTATION. 1. CONTRACTOR shall prepare all applicable files and perform all administrative management tasks, as indicated in the Contract.
2. CONTRACTOR Shall maintain all records required by the federal regulations specified in 24 CFR 570.503(b)(2), 570.506, 570.507, 570.508 that are pertinent to the activities to be funded under this Contract.
3. Records providing a full description of each activity undertaken.
4. Financial records as required by 24 CFR 570.502, and OMB Circular A-87; and
5. Other records necessary to document compliance with Subpart K of 24 CFR 570.
6. Annual Audit Submission: Independent audits to be performed by a Certified Public Accountant, which shall include an audit of funds received from COUNTY, in accordance with applicable regulatory requirements. Copies of each required audit report must be provided to COUNTY within thirty (30) calendar days after the date received by CONTRACTOR.
FILE MAINTENANCE AND DOCUMENTATION. Subrecipient shall maintain files to record all services provided to business clients. Initial contact and subsequent follow-up services shall be documented appropriately in the CalJOBS CRM module and adhere to federal, State and local policies. All required documentation shall be added to the clients file immediately and uploaded into the CalJOBS system within 5 working days of a client’s visit.
FILE MAINTENANCE AND DOCUMENTATION. CONTRACTOR shall prepare all applicable files and perform all administrative 26 management tasks, as indicated in the CONTRACT.
FILE MAINTENANCE AND DOCUMENTATION. SUBRECIPIENT shall maintain files to record all services provided to business clients. Initial contact and succeeding follow-up services shall be documented appropriately in the CalJOBS CRM module and adhere to federal, State and local policies.
FILE MAINTENANCE AND DOCUMENTATION. A case file shall be maintained for every enrolled participant. SUBRECIPIENT is required to establish and enforce professional standards for case file set up and maintenance with emphasis on accuracy and consistency. At a minimum, the case file, and/or CalJOBS electronic file, as applicable, shall include documentation of each of the following:
1. Program eligibility/determination of need;
2. Customer signature evidence of EO and programmatic grievance forms;
3. All source documents needed for validation [as referenced in State Directive WSD13-1; OC-LWDA Policies 10-OCWDA-04, and 12- OCWDA-14 and/or subsequent updates];
4. All CalJOBS MIS forms
5. Initial and/or Comprehensive Assessments, as applicable;
6. Pre and Post Testing Documentation, as applicable;
7. Individual Services Plan (ISP), including all updates of services provided and completed;
8. Completed resume;
9. Approved Individual Training Account (ITA) voucher (if applicable);
10. Progress reports, time and attendance if receiving WIOA f u n ded t r a i n i n g . For non-WIOA funded training, SUBRECIPIENT shall require the customer to provide attendance verification from the school as a condition of receiving other WIOA services;
11. Worksite Agreement, customer assignment description, timesheets, evaluation forms, and other pertinent documents if receiving On-the-Job Training (OJT) or Work Experience (WEX), if applicable 12. Supportive Services, Incentives, or Stipends;
FILE MAINTENANCE AND DOCUMENTATION. A case file shall be maintained for every registered participant. At a minimum, the case file, and New CalJOBS electronic file, as applicable will include information and documentation of each of the following:
1. Program eligibility/determination of need;
2. Customer signature evidence of EO and programmatic grievance forms;
3. WIA MIS forms, including source documents for validation;
4. Initial and Comprehensive Assessments;
5. ISP, including all updates of services provided and completed;
6. Approved Individual Training Account (ITA) voucher (if applicable);
7. Progress reports, time and attendance if receiving WIA and non- WIA funded training (including short-term pre-vocational training); For non-WIA funded training, CONTRACTOR shall require the customer to provide attendance verification from the school as a condition of receiving other WIA services;
FILE MAINTENANCE AND DOCUMENTATION. 1. Contractor shall prepare all applicable files and perform all administrative management tasks, as indicated in the Contract.
2. Contractor Shall maintain all records required by the federal regulations specified in 24 CFR 570.503(b)(2), 570.506, 570.507, 570.508 that are pertinent to the activities to be funded under this Contract.
3. Records providing a full description of each activity undertaken.
4. Financial records as required by 24 CFR 570.502, and OMB Circular A-87; and 5. Other records necessary to document compliance with Subpart K of 24 CFR 570.
FILE MAINTENANCE AND DOCUMENTATION. An electronic case file shall be maintained for every enrolled participant in CalJOBS. SUBRECIPIENT is required to establish and enforce professional standards for case file set up and maintenance with emphasis on accuracy and consistency. At a minimum, the , the case file, and/or CalJOBS electronic file, as applicable, shall include documentation of each of the following:
1. Program eligibility/determination of need;
FILE MAINTENANCE AND DOCUMENTATION. 15 1. CONTRACTOR shall prepare all applicable files and perform all administrative 16 management tasks, as indicated in the CONTRACT.
17 2. CONTRACTOR Shall maintain all records required by the federal regulations specified in 24 18 CFR 570.503(b)(2), 570.506, 570.507, 570.508 that are pertinent to the activities to be funded under this 19 CONTRACT.
20 3. Records providing a full description of each activity undertaken.
21 4. Financial records as required by 24 CFR 570.502, and OMB Circular A-87; and
22 5. Other records necessary to document compliance with Subpart K of 24 CFR 570.
23 6. Annual Audit Submission: Independent audits to be performed by a Certified Public 24 Accountant, which shall include an audit of funds received from the COUNTY, in accordance with 25 applicable regulatory requirements. Copies of each required audit report must be provided to the 26 COUNTY within thirty (30) days after the date received by the Operator.
27 7. Retention: Operator shall retain all records pertinent to expenditures incurred under this 28 Contract for a period of five (5) years after the termination of all activities funded under this Contract, or 29 after the resolution of all federal audit finding, whichever occurs later. Records for non-expendable 30 property acquired with funds under this Contract shall be retained for five (5) years after final 31 disposition of such property. Records for any displaced person must be kept for five (5) years after s/he 32 has received final payment. 33