Invoice Submittals Clause Samples

The Invoice Submittals clause outlines the requirements and procedures for submitting invoices for payment under a contract. It typically specifies the format, timing, and supporting documentation needed for invoices to be considered valid, such as including purchase order numbers or detailed descriptions of services rendered. By establishing clear guidelines for invoice submission, this clause helps ensure timely and accurate payments while reducing the risk of disputes over billing.
Invoice Submittals. Invoices must be submitted by mail to the location specified by the Participating Entity (unless the Participating Entity specifies another delivery method, e.g. electronic delivery).
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Invoice Submittals. PAYMENTS
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Invoice Submittals. Invoices may be submitted either electronically via e-mail or by hard copy submittal by mail, in accordance with the following instructions: Judicial Council of California Administrative Office of the Courts Attn: Financial Services Office/Accounting ▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇ ▇▇▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇-▇▇▇▇
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Invoice Submittals. The Contractor shall provide an invoice submittal containing the following, within 2 weeks of service completion: 1) Written confirmation stating that all components were installed, and systems were initialized by individuals authorized under the manufacturer’s warranty (if pertinent to the warranty). An email is sufficient. 2) If engineered drawings, shop drawings, or design were required, the Contractor shall supply a complete as-built drawing, to scale, showing the locations, materials of construction and critical dimensions of all components installed. 3) Certified Payrolls are required for each individual task order and are to be submitted for invoice payment. The Contractor shall provide, if applicable, the following submittals for all projects within 2 weeks of the new calendar year: 1) All sales tax forms, for the review by the City Finance Department.
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Invoice Submittals. Prepare and submit monthly invoices. Each submittal will include a summary of activities of which the current invoice is recovering costs incurred for that billing cycle.
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Invoice Submittals. The Contractor shall provide an invoice submittal containing the following, within 2 weeks of service completion: 1) Written confirmation stating that all components were installed, and systems were initialized by individuals authorized under the manufacturer’s warranty (if pertinent to the warranty). An email is sufficient. 2) If engineered drawings, shop drawings, or design were required, the Contractor shall supply a complete as-built drawing, to scale, showing the locations, materials of construction and critical dimensions of all components installed. The Contractor shall provide, if applicable, the following submittals for all projects within 2 weeks of the new calendar year: 1) All sales tax forms, for the review by the City Finance Department.
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Invoice Submittals. Claims must be submitted to the corresponding on-site Language Access Coordinator where services are performed or, in the event no such Language Access Coordinator is present, to the appropriate and corresponding Language Access Coordinator, Supervisor or Manager.
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Invoice Submittals. Invoices may be submitted either electronically via e-mail or hard copy submittal by mail, in accordance with the following instructions: Electronic Submittal of Invoices Contractors may submit Invoices electronically (PDF format) to the Court Accounting Services email address: ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇.▇▇▇. On the Subject Line of the e-mail, please reference Contractor Name, Invoice Number(s), Agreement Number, and Purchase Order Number.
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Invoice Submittals. Invoices shall be submitted for approval and processing electronically to the Florida Department of Transportation (FDOT) Contract Project Manager.
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Related to Invoice Submittals

  • Invoice Submission All invoices submitted by Contractor shall include the City Contract Number, an assigned Invoice Number, and an Invoice Date. City will provide Contractor with an invoice cover sheet. Invoice cover sheets are required to be accurately completed and submitted with each invoice. Contractor shall submit the original invoice, no more than once monthly, through the responsible City Project Manager at: City of Ocala Engineering Department, Attn: ▇▇▇▇ ▇▇▇▇▇▇▇▇, Address: ▇▇▇▇ ▇▇ ▇▇▇▇ ▇▇▇▇▇▇, ▇▇▇▇. ▇▇▇, ▇▇▇▇▇, ▇▇▇▇▇▇▇ ▇▇▇▇▇, E-Mail: ▇▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇.▇▇▇.

  • Submittals Submittals required by the Contract Documents shall be prepared specifically for the Work by the Contractor to illustrate some portion of the Work. Submittals are not Contract Documents.

  • Invoice Format Invoices furnished by Contractor under this Agreement must be in a form acceptable to the Controller and City, and must include a unique invoice number. Payment shall be made by City as specified in 3.3.6 or in such alternate manner as the Parties have mutually agreed upon in writing.

  • Contractor Sales Reporting Vendor Management Fee Contractor Reports Contract Sales Reporting. Contractor shall report total Contract sales quarterly for this Cooperative Purchasing Agreement to Enterprise Services, as set forth below. Contract Sales Reporting System. Contractor shall report quarterly Contract sales in Enterprise Services’ Contract Sales Reporting System. Enterprise Services shall provide Contractor with a login password and a vendor number. The password and vendor number shall be provided to the Sales Reporting Representative(s) listed on Contractor’s Bidder Profile. Data. Each sales report must identify every authorized Purchaser by name as it is known to Enterprise Services and its total combined sales amount invoiced during the reporting period (i.e., sales of an entire agency or political subdivision, not its individual subsections). The “Miscellaneous” option may be used only with prior approval by Enterprise Services. Upon request, Contractor shall provide contact information for all authorized Purchasers specified herein during the term of the Contract. If there are no Contract sales during the reporting period, Contractor must report zero sales. Due dates for Contract Sales Reporting. Quarterly Contract Sales Reports must be submitted electronically by the following deadlines for all Contract sales invoiced during the applicable calendar quarter: Vendor Management Fee. Contractor shall pay to Enterprise Services a vendor management fee (“VMF”) of 1.25 percent on the purchase price for all Cooperative Purchasing Agreement sales (the purchase price is the total invoice price less applicable sales tax) under this Cooperative Purchasing Agreement. The sum owed by Contractor to Enterprise Services as a result of the VMF is calculated as follows: Amount owed to Enterprise Services = Total Contract sales invoiced (not including sales tax) x .0125. The VMF must be rolled into Contractor’s current pricing. The VMF must not be shown as a separate line item on any invoice unless specifically requested and approved by Enterprise Services. Enterprise Services shall invoice Contractor quarterly based on Contract sales reported by Contractor. Contractor is not to remit payment until Contractor receives an invoice from Enterprise Services. Payments must be received within thirty (30) calendar days of the invoice issue date from Enterprise Services. Contractor’s VMF payment to Enterprise Services must reference the invoice number. Contractor’s VMF payment to Enterprise Services must reference this Contract number, the year and quarter for which the VMF is being remitted, and Contractor’s name as set forth in this Contract, if not already included on the face of the check. Contractor’s failure to report accurate total net Contract sales, to submit a timely Contract sales report, or to remit timely payment of the VMF to Enterprise Services, shall be cause for Enterprise Services, at its discretion, to suspend Contractor or terminate this Contract or exercise remedies provided by law. Without limiting any other available remedies, the parties agree that Contractor’s failure to remit to Enterprise Services timely payment of the VMF shall obligate Contractor to pay to Enterprise Services, to offset the administrative and transaction costs incurred by the State to identify, process, and collect such sums, the sum of $200.00 or twenty-five percent (25%) of the outstanding amount, whichever is greater, or the maximum allowed by law, if less. Enterprise Services reserves the right, upon thirty (30) calendar days advance written notice, to increase, reduce, or eliminate the VMF for subsequent purchases, and reserves the right to renegotiate Contract pricing with Contractor when any subsequent adjustment of the VMF might justify a change in pricing. Annual Contract Sales Report. Contractor shall provide to Enterprise Services a detailed annual Contract sales report. Such report shall include, at a minimum, the following: The Goods and/or Services sold and provided (including, as applicable, category or another identifier); Services purchased by Purchaser; and Contract price. This report must be provided in an electronic format that can be read by Microsoft (MS) Excel. Such report is due within thirty (30) calendar days of the annual anniversary of the effective date of this Contract.

  • Contract Changes 31.1 All changes to the Call-Off Contract which cannot be accommodated informally as described in Clause 30 will require a Contract Change Note. 31.2 Either Party may request a contract change by completing and sending a draft Contract Change Note in the form in Schedule 4 of Part C - The Schedules ('the Contract Change Notice') to the other Party giving sufficient information to enable the other Party to assess the extent of the change and any additional cost that may be incurred. The Party requesting the contract change will bear the costs of preparation of the Contract Change Notice. Neither Party will unreasonably withhold nor delay consent to the other Party’s proposed changes to the Call-Off Contract. 31.3 Due to the agile-based delivery methodology recommended by the Framework Agreement, it may not be possible to exactly define the consumption of Services over the duration of the Call-Off Contract in a static Order Form. The Supplier should state the initial value of all Services that are likely to be consumed under the Call-Off Contract.