INVOICING PROCESS Clause Samples
The Invoicing Process clause outlines the procedures and requirements for issuing and handling invoices between parties in a contractual relationship. It typically specifies when invoices must be submitted, the information they should contain, and the method of delivery, such as electronic or paper format. By clearly defining these steps, the clause ensures timely and accurate billing, reduces the risk of payment disputes, and streamlines the financial administration of the agreement.
INVOICING PROCESS. The Contractor shall have one copy of the complete Agreement for the assigned incident. - After each operational period worked, time will be verified and approved by the Government Agent responsible for ordering and/or directing use the resource. Time will be recorded to the nearest quarter hour worked. The Government will verify the Contractors time on an Emergency Equipment Shift Ticket (OF-297). The Government and the Contractor representatives will sign the OF-297 verifying the hours worked daily. Each operators name shall be listed on the shift ticket.
INVOICING PROCESS. The Contractor shall have one copy of the complete Agreement for the assigned incident. - For operated equipment after each operational period worked, time will be verified and approved by the Government Agent responsible for ordering and/or directing use the resource. Time will be recorded to the nearest quarter hour worked. The Government will verify the Contractors time on an Emergency Equipment Shift Ticket (OF-297) or on a contractor’s commercial invoice. Commercial invoices are acceptable as long as they are designed to capture all of the elements that appear on an Emergency Equipment Shift Ticket (OF- 29). The Government and the Contractor representatives will sign the OF-297 or commercial invoice, verifying the hours worked daily. Each operators name shall be listed on the shift ticket.
INVOICING PROCESS. By the Invoice Date, the Invoicing Party shall issue an invoice for the payment obligations, if any, incurred hereunder during the previous Invoice Calculation Period together with all supporting documentation and calculations reasonably necessary to evidence all amounts charged thereunder. An invoice can only be adjusted or amended after it was originally rendered within the time frames set forth in Section 3.03. If an invoice required to be rendered by Seller is not rendered, or if SCE is incapable of rendering an invoice due to the actions or inactions of Seller, within twelve (12) months after the close of an Invoice Calculation Period, Seller’s right to any payment for that Invoice Calculation Period under this Agreement is waived.
INVOICING PROCESS. The Contractor shall have one copy of the complete Agreement for the assigned incident. - After each operational period worked, time will be verified and approved by the Government Agent responsible for ordering and/or directing use the resource. Time will be recorded to the nearest quarter hour worked. The Government will verify the Contractors time on an Emergency Equipment Shift Ticket (OF-297). The Government and the Contractor representatives will sign the OF-297 verifying the hours worked daily. Each operators name shall be listed on the shift ticket. for payment), supporting documentation per the Standards for Interagency Incident Business Management handbook (i.e., repair orders, commissary issues, findings and determinations for claims, and any other documents supporting additions or deductions to the payment), and transmittal sheet to the designated payment office. See Payment Office Information for invoice payment contact information.
INVOICING PROCESS. DIRECTV shall provide an individual invoice (the “DIRECTV System Invoice”) for each sales order shipment of DIRECTV System Components sold to Contractor. The DIRECTV System Invoice shall be generated on the date of individual shipment. Contractor shall have the affirmative duty to inspect each received shipment to verify actual count and to note any visible physical damage to the shipment. Without the timely reporting to DIRECTV of any discrepancy as set forth below in Section 2.5, DIRECTV shall invoice Contractor based solely on DIRECTV’s copy of the advanced shipment notification generated by DIRECTV’s shipping agent applicable to such DIRECTV System Invoice. **** Certain confidential information contained in this document has been omitted and filed separately with the Securities and Exchange Commission pursuant to Rule 24-b-2 of the Securities Exchange Act of 1934, as amended. Omissions are designated as [****].
INVOICING PROCESS. 21.9.1 The resource shall have two copies of the Agreement with the resource order information for the assigned incident.
D.21.9.2 After each operational period worked, time will be verified and approved by the Government Agent responsible for ordering and/or directing use the resource. Time will be recorded to the nearest quarter hour worked. The Government will verify the Contractor s time on an Emergency Equipment Shift Ticket (OF- 297) (Exhibit G). The Government and the Contractor representatives will sign the OF-297 verifying the hours worked daily. Each operator s name shall be listed on the shift ticket.
D.21.9.3 The Finance Unit or designated representative will post the equipment time to an Emergency Equipment Use Invoice, Optional Form 286 (OF-286)
D.21.9.4 When the resource is released to return to the Designated Dispatch Point (DDP), the Finance Unit will close out the Invoice including estimated time for return travel.
D.21.9.5 The incident will submit a payment package including all signed originals of OF-286, copy of SF- 1449 or OF-294, copy of resource order (ONLY if order is filled outside of ▇▇▇▇), and transmittal sheet to the designated payment office. The Contractor will be given a copy of all payment documents at the incident.
INVOICING PROCESS. This section covers the invoicing process in detail: [***] The invoice format found in Attachment I is the cover invoice that CONTRACTOR will use. [***]. The format is the same for off-shore/on-shore except that for on-shore services components (B) & (C) will be absent.
INVOICING PROCESS. DIRECTV shall provide an individual invoice (the “DIRECTV System Invoice”) for each sales order shipment of DIRECTV System Components sold to Contractor. The DIRECTV System Invoice shall be generated on the date of individual shipment. Contractor shall have the affirmative duty to inspect each received shipment to verify actual count and to note any visible physical damage to the shipment. Without the timely reporting to DIRECTV of any discrepancy as set forth below in Section 2.5, DIRECTV shall invoice Contractor based solely on DIRECTV’s copy of the advanced shipment notification generated by DIRECTV’s shipping agent applicable to such DIRECTV System Invoice.
INVOICING PROCESS. The Contractor will submit to HHSC a total bill each month in the format prescribed by HHSC and in accordance with the contracted rate.
a) To receive payment, a Contractor must submit an invoice to HHSC and the invoice must be in accordance with TAC Rule §20.487, Invoicing Standards, which should in include, but is not limited to: • Contractor’s Legal Name, • State of Texas Vendor number or federal tax Identification number, • Remit-to address, • Contractor's Telephone number, • Invoice number, • HHSC Contract Number, • State agency name of requestor, • Description of goods and services provided, including CPT (current procedural terminology) codes, • CRS service authorization number • Date of Service, • Quantity and unit-cost being billed (as documented in the service authorization, • Invoice guidelines outlined in the CRS Manual for Providers ▇▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇▇/laws-regulations/handbooks/comprehensive- rehabilitation-services-crs-standards-providers, • If there is a third party benefit the contractor is required to provide CRS with the explanation of benefits (EOB) or denial from other pay sources(s), • The name and telephone number of a person designated by the contract to answer questions regarding the invoice.
INVOICING PROCESS. 2.1 Payment terms are net 30 days from receipt of a valid invoice.
2.2 As soon as possible after the countersignature of the Contract, the Authority will send a unique purchase order (“PO”) number. The Supplier must be in receipt of a valid PO number before submitting an invoice.
2.3 All invoices must be sent for approval and must include the proof of delivery to the Authority’s designated finance mailbox e-mail: and their agreed representative (to be confirmed at first Supplier meeting) before being submitted for payment.
2.4 All invoices must be sent quoting a valid purchase order number. The Supplier shall provide a current statement of accounts on a quarterly basis; this is a standard commercial process and should show all invoices raised and amounts outstanding.
2.5 To avoid delay in payment the Supplier shall provide compliant invoices that includes, as a minimum, a valid PO number, PO line-item number (if applicable), PO line description, and the details (name and telephone number) of the Authority’s authorised representative. Non – compliant invoices will be sent back to the Supplier, which may lead to a delay in a payment.
2.6 If you have a query regarding an outstanding payment, please contact our Accounts Payable section by email to: