Maintenance of Financial Records and Audit Clause Sample Clauses

Maintenance of Financial Records and Audit Clause i. Contractor shall maintain financial records pertaining to all matters relative to this Agreement in accordance with generally accepted accounting principles and procedures. Contractor shall retain all of its records and supporting documentation applicable to this Agreement with the City for a period of three (3) years, except as follows: 1. Records that are subject to audit findings shall be retained three (3) years after such findings have been resolved. 2. All such records and supporting documents shall be made available, upon request, for inspection or audit by representatives of City. In the event Contractor’s business operations cease to exist, Contractor agrees to turn over to City all of its records relating to this Agreement to be retained by City of the required period. ii. Contractor aggress to permit City or its designated representative to inspect and/or audit its records and books relative to this Agreement at any time during normal business hours and under reasonable circumstances and to copy therefore any information City desires concerning Contractor’s operations hereunder. City shall provide written notice prior to the execution of the provision. If Contractor or its records and books are not located within Caddo or Bossier Parish, in the event of an audit, Contractor agrees to deliver the records or have the records delivered to City’s designated representative at an address designated by City within the City of Shreveport. If City’s designated representative finds that the records delivered by Contractor are incomplete, Contractor agrees to pay City’s representative’s cost to travel to Contractor’s office to audit or retrieve the compete records.
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Maintenance of Financial Records and Audit Clause. A. PrattContractor shall maintain financial records pertaining to all matters relative to this ContractAgreement in accordance with standardgenerally accepted accounting principles and procedures. PrattContractor shall retain all of its records and supporting documentation applicable to this ContractAgreement with the City for a period of three (3) years, except thatas follows: 1) Records that are subject to audit findings shall be retained for three (3) years after such findings have been resolved;. 2) All such records relative to the Contractand supporting documents shall be made available, upon request, for inspection or audit by representatives of the City or its designated reprsentatives. In the event Contractor's business operations cease to exist, Contractor agrees to turn over to City all of its records relating to this Agreement to be retained by City for the required period.; and 3) If PrattContractor agrees to permit City or its designated representative to inspect and/or audit its records and books relative to this Agreement at any time during normal business hours and under reasonable circumstances and to copy therefore any information City desires concerning Contractor's operations hereunder. City shall provide written notice prior to the execution of the provision. If Contractor or its records and books are not is not located within Caddo or Bossier Parish, in the event of an audit, PrattContractor agrees to deliver the records or have the records delivered to City's designated representative at an address designated by the City within the City of Shreveport. If City’s designated representative finds that the records delivered by PrattContractor are incomplete, PrattContractor agrees to pay City's representative's costs to travel to PrattContractor's office to audit or retrieve the complete records.
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Maintenance of Financial Records and Audit Clause. ▇. ▇▇▇▇▇ shall maintain financial records pertaining to all matters relative to this Contract in accordance with standard accounting principles and procedures. ▇▇▇▇▇ shall retain all of its records and supporting documentation applicable to this Contract for a period of three (3) years, except that: 1) Records that are subject to audit findings shall be retained for three (3) years after such findings have been resolved; 2) All records relative to the Contract shall be made available, upon request, for audit by the City or its designated representatives; and 3) If ▇▇▇▇▇ is not located within Caddo or Bossier Parish, in the event of an audit, ▇▇▇▇▇ agrees to deliver the records or have the records delivered to City's designated representative at an address designated by the City within the City of Shreveport. If City’s designated representative finds that the records delivered by ▇▇▇▇▇ are incomplete, ▇▇▇▇▇ agrees to pay City's representative's costs to travel to ▇▇▇▇▇'▇ office to audit or retrieve the complete records.
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Related to Maintenance of Financial Records and Audit Clause

  • FINANCIAL RECORDS AND AUDIT Seller shall retain all financial records and documents pertaining to the Services for a period of no less than three years after final payment. Such records and documents shall date back to the time this Contract was issued and shall include, without limitation, catalogs, price lists, invoices, underlying data and basis for cost estimates, and inventory records. Buyer shall have the right to examine, reproduce and audit all Seller records related to pricing, performance and proposed costs associated with any proposals (prior to or after contract award), invoices or claims.

  • Maintenance Retention and Audit of Records The Bank shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred and services provided pursuant to this Agreement, and shall make such information available at its office during the Purchase Period and for four years from the date of final payment of Reimbursement Obligations under this Agreement, until completion of all audits, or until pending litigation has been completely and fully resolved, whichever occurs last.

  • RECORDS AND AUDIT ACCESS 17.1 The Supplier shall keep and maintain until seven (7) Years after the date of termination or expiry (whichever is the earlier) of this Framework Agreement (or such other longer period as may be agreed between the Parties), full and accurate records and accounts of the operation of this Framework Agreement including the Services provided under it, the Call-Off Contracts entered into with Contracting Bodies and the amounts paid by each Contracting Body. 17.2 The Supplier shall keep the records and accounts referred to in Clause 17.1 above in accordance with Good Industry Practice. 17.3 The Supplier shall provide the Authority with a completed quarterly Self Audit Compliance Certificate in respect of each Contract Year of this Framework Agreement. The Self Audit Compliance Certificates shall be completed by a responsible senior member of the Supplier’s management team or by the Supplier’s external auditor. The Self Audit Compliance Certificate should confirm that tests have been completed to provide assurance that: 17.3.1 a representative sample of Orders are clearly identified as Framework Orders in the order processing/ invoicing systems and where required, Orders are correctly reported in the MI returns; 17.3.2 all Orders have been performed in accordance with the terms and conditions of this Framework Agreement; 17.3.3 all related invoices are completely and accurately included in the MI returns; and 17.3.4 all Charges to Contracting Bodies comply with Framework requirements on maximum mark-ups, discounts, charge rates, fixed quotes (as applicable). 17.4 The Supplier shall afford the Authority (or relevant Other Contracting Body), the Authority's representatives, the National Audit Office and/or auditor appointed by the Audit Commission ("Auditors") access to the records and accounts referred to in Clause 17.1 at the Supplier's premises and/or provide copies of such records and accounts, as may be required and agreed with the Authority (or relevant Other Contracting Body or Auditors) from time to time, in order that the Authority (or relevant Contracting Body or Auditors) may carry out an inspection including for the following purposes: 17.4.1 to verify the accuracy of Charges (and proposed or actual variations to them in accordance with this Framework Agreement) and/or the costs of the Supplier (including Sub-Contractors); 17.4.2 to review the integrity, confidentiality and security of the Personal Data held or used by the Supplier; 17.4.3 to review the Supplier's compliance with the Data Protection Legislation in accordance with this Framework Agreement and any other Laws; 17.4.4 to review the Supplier's compliance with its continuous improvement obligations and its benchmarking obligations set out in Framework Agreement Schedule 7; 17.4.5 to review the Supplier's compliance with its security obligations; 17.4.6 to review any books of accounts kept by the Supplier in connection with the provision of the Services; and/or 17.4.7 to ensure that the Supplier is complying with its obligations under this Framework Agreement and any Call-Off Contract. Each such inspection shall be an "Audit". 17.5 The Supplier shall provide such records and accounts (together with copies of the Supplier's published accounts) on request during the Term and for a period of seven

  • RECORDS AND AUDIT PROVISIONS ‌‌ 5.1‌‌ ON-SITE AND OFF-SITE REVIEWS/AUDITS The IOP grants the Director, DHA [or authorized representative(s)], the right to conduct on-site or off-site reviews or accounting audits with full access to patients and records. The audits will be conducted on a scheduled or unscheduled (unannounced) basis. This right to audit/review includes, but is not limited to, the right to:‌ (a)‌ Examine fiscal and all other records of the IOP which would confirm compliance with this agreement and designation as an authorized IOP provider. (b)‌ Conduct audits of IOP records including clinical, financial, and census records to determine the nature of the services being provided, and the basis for charges and claims against the United States for services provided to beneficiaries. The Director, DHA, or a designee shall have full access to records of both TRICARE and non-TRICARE patients. Note: In most cases, only TRICARE patients’ records will be audited. Examples of situations where non-TRICARE patient records would be requested may be in situations of differential quality of care assessments or to identify systemic quality and safety concerns. (c)‌ Examine reports of evaluations and inspections conducted by federal, state, local government, and private agencies and organizations. (d)‌ Conduct on-site inspections of the facilities of the IOP and interview employees, members of the staff, contractors, board members, volunteers, and patients, as required. (e)‌ Release copies of final review reports (including reports of on-site reviews) under the Freedom of Information Act (FOIA).

  • Maintenance of Books and Records; Record Retention 5.1. Ultimus shall maintain and keep current the accounts, books, records and other documents relating to the Services as may be required by applicable law, rules, and regulations, including Federal Securities Laws as defined under Rule 38a-1 under the Investment Company Act.