PTO Scheduling Clause Samples

PTO Scheduling. The Employer shall retain the right to determine policies of scheduling of PTO. Employees shall present written requests for PTO as far in advance as is possible, but not less than two (2) weeks before the schedule is posted. Employees shall be notified in writing within one (1) week after the request is submitted whether the PTO is approved. In the case of conflicting requests by employees for PTO or limitations imposed by the Employer on PTO requests, seniority shall prevail in assigning PTO provided the skills, abilities, experience, competence or qualifications of the employees affected are not significant factors as determined by the Employer. PTO requested during the Christmas or New Year’s holiday periods shall be assigned on a rotational basis. Employees requesting PTO at least ninety (90) days in advance will be notified in writing at least sixty (60) days in advance of the requested PTO whether this request is approved. Approved PTO shall not be affected by later requests unless mutually agreeable. The Employer will make a good faith effort to schedule weekends off before and after PTO. Employees shall not be required to find their own replacements for any PTO requests.

PTO Scheduling. In considering requests for planned time off, the Employer will consider the staffing needs of the department or health center, available PTO balances at the time of the request, the estimated balance at the time of PTO use, and the time the request is made.

PTO Scheduling a. By November 15 of each year, the Company will post on appropriate bulletin boards a schedule showing the PTO days, which are available to each employee for the upcoming year. b. Between November 30 and December 31, the Company will route the PTO selection schedule. The first routing will be for weeks only; at this time, each employee shall select no more than two (2) full weeks’ vacation. The second routing will be for additional weeks only. The third routing will be for full days only. c. Employees who have thirty (30) or more PTO days allocated per year may be required to schedule one (1) week (5 days) of PTO during the period January 1 to May 30 annually. d. Half days and hour increments will be considered on a first-come, first-serve basis, and approval is based on the needs of the business. e. Between January 1 and February 1, the Company will establish the schedule for all employees. The Company will give consideration to each employee’s seniority and choice of PTO as is practical and consistent with the needs of the business. Employees not making their PTO selection during the initial routing will forfeit their seniority selection rights. f. On or before February 1, the Company shall post the PTO time schedule for employees. Employees shall make their requests to schedule PTO to their immediate supervisor prior to the beginning of their scheduled tour of duty. Such day(s) of PTO will be granted to employees upon request, needs of the business permitting.

PTO Scheduling. The vacation year shall be based upon an employee’s anniversary date. Employees may schedule and take PTO as vacation to the extent it has been earned. PTO shall be scheduled by the Employer in such a way as will least interfere with the functions of the department and the continuity of patient care. The

PTO Scheduling a. To the extent possible, PTO is to be requested and approved by the supervisor in advance. Request for approval of PTO must be submitted via email to supervisor at least two (2) working days prior to the first day of the leave. Supervisor must respond via email to PTO request within 48 hours of request. PTO will be scheduled on a first come basis and no bumping of PTO will be allowed. b. Supervisors are responsible for scheduling PTO in a manner which balances the operational, and service delivery needs of the College with the time off preferences of the staff member. The College reserves the right to deny PTO requests which may have an adverse effect on its operations or cancel previously approved PTO requests; if unexpected emergencies, which affect mechanical systems or journeyperson electrician, arise which require the unit employee’s attendance at work.

PTO Scheduling. PTO of one (1) employee work week or more may be scheduled up to twelve (12) months in advance utilizing the following procedure: 9.5.1.1 Once every six (6) months, in January and in July, a notification for PTO requests for the following twelve (12) month period of time will be posted by the appropriate supervisor of the unit, or department, as the case may be. The posting will indicate the open dates available for PTO scheduling. All Nurses will be afforded one (1) month from the posting date for the purpose of submitting a PTO request for consideration. 9.5.1.2 Nurses desiring PTO will apply by submitting a written PTO request. A calendar shall be posted in each unit indicating approved and requested PTO usage. The Nurses will attempt to eliminate conflicting requests prior to the closing of the posting. At least, but not limited to one (1) nurse from each shift on each unit may be allowed to utilize PTO at any given time, except during periods dedicated to continuing education or scheduled medical leave. This is not intended to apply to commonly occurring medical leaves such as maternity leave, or reoccurring continuing education such as ACLS, MARS, PALS, etc. The CNO will consult with the Association, local bargaining unit President and Vice President prior to limiting PTO availability. The nurse may use PTO up to eighty (80) hours per pay period regardless of their FTE. 9.5.1.3 Within two (2) weeks after closing, the supervisor will notify the applicants for both approved and denied requests for PTO. Nurses submitting multiple requests for PTO must prioritize their requests to facilitate identification of which request will be subject to the seniority provisions below. 9.5.1.4 In the case where all of a Nurse’s requests have been denied due to conflicting requests, alternative dates may be selected by the Nurse, subject to supervisor approval or denial within two (2) weeks. It is Hospital policy that PTO requests exceeding three (3) consecutive employee workweeks must be approved by Nursing Administration. 9.5.1.5 All other PTO requests may be submitted any time after the posting periods described above in Article 9. 5.1.1 have closed, and will be approved on a first-come, first-served basis. All such requests must be submitted no less than three (3) weeks before the schedule is posted and will be approved or denied within seven (7) calendar days after the request is submitted, except that no such request will be approved more than four (4) months in...

PTO Scheduling. Employees may take their PTOs at any time between the anniversary date of their employment in the year in which the PTO has been earned and the end of the anniversary date of the year following, provided they have made anangements with the City pursuant to the time schedule contained in subparagraph (f) below and can be spared from their work at the time requested. PTO paychecks shall be delivered to eligible employees on the last regularly scheduled payday immediately preceding the start of the employee's PTO. (a) The City shall determine the number of employees who can be excused for PTO purposes at any one time. (b) Except as provided in this paragraph, PTO time off shall not be cumulative from year to year. An employee may carry over 24 hours for any reason without supervisor approval provided employee notifies Human Resources in advance of the carry over. Additionally, if circumstances beyond the control of the employee make it impossible to use all of his PTO during the year, the employee may be allowed to cany over a maximum of forty (40) hours with the written approval and at the sole discretion of the employee's supervisor due to business needs, provided the Department of Human Resources receives the request in writing in advance of the employee's anniversary date. Any cany over must be used within sixty (60) calendar days of the employee's anniversary date or the time is forfeited. Carry over PTO has no cash value if the employee leaves or is terminated after sixty (60) days. Decisions made under this section are not subject to the grievance procedure. The request to carry over hours shall not be umeasonably denied. (c) A PTO may not be waived by an employee and extra pay received for work during that (d) When a holiday falls within the employee's scheduled PTO, the PTO will be extended one (1) day continuous with the PTO. (e) The following schedule shall apply for PTO requests: If the request is for one-half to two days of PTO, the employee must request at least two days in advance. If the request is for two and one-half to five days of PTO, the employee must request at least one week in advance. If the request is for five and one-half or more days ofPTO, the employee must request at least two weeks in advance.

PTO Scheduling. PTO is intended to compensate employees who are absent from work for time they would have been scheduled to work. Except in cases of illness or other personal emergency, requests for PTO must be made at least thirty (30) days in advance. Employees who submit a written request prior to March 1 for paid time off of at least five (5) consecutive eight (8) hour days will receive priority and be scheduled by seniority with their department and shift. After March 1, paid time off will be scheduled in the order in which employees submit requests. In the case of illness or other personal emergency, the employee is required to notify their supervisor immediately, but not less than two (2) hours prior to the beginning of that shift in order to be eligible for PTO. In all cases, the Employer retains the right to determine the number of employees who may be allowed time off within a department or shift at any given time.

PTO Scheduling. The Hospital retains the right to schedule use of PTO in such a way as will least interfere with patient care and work load requirements of the Hospital.