Records Management System Clause Samples
The Records Management System clause establishes the requirements and procedures for organizing, storing, and maintaining records related to the agreement. It typically outlines the types of records that must be kept, the format in which they should be maintained, and the duration for which they must be retained. For example, it may require both parties to keep accurate logs of transactions, communications, or compliance documents for a specified period. The core function of this clause is to ensure accountability and facilitate audits or reviews by providing a clear framework for recordkeeping, thereby reducing the risk of disputes or loss of important information.
Records Management System. The District shall maintain a records management system that conforms to the system required of school district under the Local Government Records Act, Section 201.001 et seq., Local Government Code, and rules adopted thereunder; provided, however, that records subject to audit shall be retained and available for audit for a period of not less than five (5) years from the latter of the date of termination or renewal of this Agreement.
Records Management System. OP shall implement a records management system that conforms to the system required of school district under the Local Government Records Act, Section 201.001 et seq., Local Government Code, and rules adopted thereunder; provided, however, that records subject to audit shall be retained and available for audit for a period of not less than five (5) years from the latter of the date of termination or renewal of the contract.
Records Management System. The City of ▇▇▇▇▇▇▇ shall maintain a record of each incident in compliance with national standards and the State of Idaho EMS Bureau.
Records Management System. The C.R.F.P.D. shall maintain a record of each incident in compliance with national standards and the State of Idaho EMS Bureau.
Records Management System. [INSERT ENTITY NAME] shall implement and maintain a Geographic Information System/Maintenance Management System (“GIS/MMS”) defining and documenting [INSERT ENTITY NAME]’s WCTS infrastructure inventory and work history. The GIS/MMS shall be used for both SSES work as well as operations and maintenance. Such system shall be adequate to support an appropriate and adequate condition rating and asset management system.
Records Management System. The Parties maintains a records management system that conforms to the system required of school districts under the Local Government Records Act, § 201.001 et seq., Local Government Code, and rules adopted thereunder; provided, however, that records subject to audit shall be retained and available for audit for a period of not less than five (5) years from the latter of the date of termination or renewal of this Agreement.
Records Management System. IMO shall implement a records management system that conforms to the system required of school district under the Local Government Records Act, Section 201.001 et seq., Local Government Code, and rules adopted thereunder; provided, however, that records subject to audit shall be retained and available for audit for a period of not less than five (5) years from the latter of the date of termination or renewal of the contract.
Records Management System. SVFD shall maintain records of each incident in compliance with national standards and the State of Idaho EMS Bureau.
Records Management System. BC South shall maintain records of each incident in compliance with national standards and the State of Idaho EMS Bureau.
Records Management System. This requests proposals for qualified contractors to provide a Records Management System to replace several existing systems. 217 Pages (20-164) RFP: ENVIRONMENTAL HEALTH PERMIT & INSPECTION MANAGEMENT SYSTEM (EHPIMS). This is a request for qualified organization who can provide a commercial, web-accessible, off-the-shelf Environmental Health Permit and Inspection Management System software solution to transition the company from paper-based processes to electronically-based processes. 45 Pages (20-122)