Regular Hirers Clause Samples
The 'Regular Hirers' clause defines the rights, responsibilities, or special terms that apply to individuals or entities who frequently hire goods, services, or property from the provider. Typically, this clause outlines criteria for qualifying as a regular hirer, such as a minimum number of hires within a set period, and may grant benefits like priority booking, discounted rates, or streamlined administrative processes. Its core function is to incentivize repeat business and reward customer loyalty, while also clarifying the expectations and privileges associated with frequent use.
Regular Hirers. If your organisation or community group makes repeat bookings at the Pavilion, and you have proven to be a responsible hirer, the parish council may waive the need for you to pay a deposit. All bookings must still be made via Hallmaster. Commercial hirers intending to make regular bookings eg more than twice per month, should contact the council to discuss their requirements.
Regular Hirers. If The Hirer wishes to cancel a Booking such cancellations must be advised to The Caretaker in writing, via email. Cancellation shall be effective, final and binding on the working day on which The Caretaker receives written notice of cancellation (the ‘Cancellation Date’). The Caretaker works office hours but email cancellations sent outside of office hours will be accepted, based on the date and time of sending. Any postponement of any Event shall be considered as a cancellation unless a future date is agreed. • We require seven (7) days’ notice of the cancellation of your Booking. Any cancellations made after this time will be charged for in full. o Termination of all activity notice periods are covered below. • Any room Bookings not cancelled will be charged for, even if the room was not used. We cannot waive any fees for cancellations that were not communicated with The Caretaker for example if the Booking was not used due to half term but not cancelled in writing via email. • It is the responsibility of The Hirer to ensure all Bookings on the Hallmaster system are accurate and up to date. • We will not waive charges for cancellations as a direct result of COVID. Cancellations related to COVID, made within the seven (7) day notice period will now be subject to the standard cancellation terms.
Regular Hirers. 3.3.1 Hire charges will be calculated and invoiced one month in advance.
3.3.2 Payment arrangement: Payments are to be made by direct debit via Ezidebit Australia from the nominated bank account, electronic funds transfer or by credit card (Visa or MasterCard) only.
3.3.3 Direct debit defaults and dishonoured payments:
Regular Hirers. If the hire is on a regular basis:
Regular Hirers. Provisions for regular hirers, such as clubs or groups that book the hall for extended periods, are included in this agreement.
Regular Hirers. 27.1. Those deemed by HVH to be ‘regular hirers’, can enter into a Hiring Agreement that remains effective for 12 months from the date of signing rather than having to make separate agreements for each event. At the end of that period, application can be made to extend the Agreement by the simple expedient of an exchange of emails and providing any revised documentation that is required.
27.2. If it is appropriate to their needs, invoices for ‘regular hirers’ may be issued on a monthly basis, or as agreed with our Treasurer.
27.3. If one or more of the ‘regular hirer’s’ events in the invoicing period is cancelled or added beyond their regular hiring event(s) our Treasurer must be informed as soon as possible and provision for the difference will be made in the next invoicing period.
27.4. Any hiring events that are additional to those identified in the Agreement must receive the prior approval of our Bookings Secretary.
Regular Hirers. 3.3.1 Hire charges will be calculated and invoiced one month in advance.
Regular Hirers. Hire charges will be calculated and invoiced in advance as per the Direct Debit schedule. Northside uses Ezidebit as the direct debit agent. Processing days for direct debits are as indicated in the direct debit schedule provided to regular hirers.
3.2.1 Payment arrangement: ▇▇▇▇▇▇ will be required to log on to Ezidebit or complete an Ezidebit Direct Debit Request Form and provide your credit card or bank account details. Payments are to be made by direct debit via Ezidebit Australia: • from your nominated bank account; or • by credit card (Visa or MasterCard)
3.2.2 Please refer to the Ezidebit Direct Debit Request (DDR) for all information on Ezidebit fees and charges. Please refer to the Direct Debit Request Form for more details.
3.2.3 Defaults and dishonoured payments: • Each dishonoured payment will incur a fee from Ezidebit of $9.90 and from Northside Community Service a fee of $25.00. Once a payment is dishonoured Northside Community Service will start the debt recovery process. • If your account remains outstanding for seven (7) days from the initial dishonoured payment bookings for the following month will be cancelled and your account will be forwarded to a debt recovery agency (unless written approved alternative arrangements have been made with Northside Community Service). • If the account remains outstanding for more than one (1) month, your hire may be cancelled and your outstanding invoice will be forwarded to a debt collection agency.
Regular Hirers keys will be issued to regular Hirers for the duration of their regular hireperiod and must be returned at the end of the regular hire period.
Regular Hirers. Northside requires a minimum of 30 days written notice (email acceptable) to cancel any booking. In the event of cancellation with less than 30 days’ notice, the hirer will be required to pay 100% of the hire charges.