Reporting Requirements During the Term of the Contract Clause Samples

The 'Reporting Requirements During the Term of the Contract' clause obligates one or both parties to provide regular updates or specific information throughout the duration of the agreement. Typically, this involves submitting periodic progress reports, financial statements, or compliance documentation at intervals defined in the contract. By establishing clear expectations for ongoing communication, this clause ensures transparency, facilitates monitoring of performance, and helps address issues promptly as they arise.
Reporting Requirements During the Term of the Contract a. The Contractor will, not later than thirty (30) calendar days from the award of a contract by the City, execute formal contracts or purchase orders with the MBEs and WBEs included in their approved MBE/WBE Utilization Plan. These written agreements will be made available to the Chief Procurement Officer upon request. b. The Contractor will be responsible for reporting payments to all subcontractors on a monthly basis in the form of an electronic report. Upon the first payment issued by the City of Chicago to the contractor for services performed, on the first day of each month and every month thereafter, email and or fax audit notifications will be sent out to the Contractor with instructions to report payments that have been made in the prior month to each subcontractor. The reporting of payments to all subcontractors must be entered into the Certification and Compliance Monitoring System (C2), or whatever reporting system is currently in place, on or before the fifteenth (15th) day of each month. c. Once the prime Contractor has reported payments made to each subcontractor, including zero dollar amount payments, the subcontractor will receive an email and or fax notification requesting them to log into the system and confirm payments received. All monthly confirmations must be reported on or before the 20th day of each month. Contractor and subcontractor reporting to the C2 system must be completed by the 25th of each month or payments may be withheld. d. All subcontract agreements between the contractor and MBE/WBE firms or any first tier non- certified firm and lower tier MBE/WBE firms must contain language requiring the MBE/WBE to respond to email and/or fax notifications from the City of Chicago requiring them to report payments received for the prime or the non-certified firm. Access to the Certification and Compliance Monitoring System (C2), which is a web based reporting system, can be found at: ▇▇▇▇▇://▇▇▇▇▇▇▇.▇▇▇▇▇.▇▇▇ e. The Chief Procurement Officer or any party designated by the Chief Procurement Officer, shall have access to the contractor's books and records, including without limitation payroll records, tax returns and records and books of account, to determine the contractor's compliance with its commitment to MBE and WBE participation and the status of any MBE or WBE performing any portion of the contract. This provision shall be in addition to, and not a substitute for, any other provision allowing inspection of the contractor's reco...
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Reporting Requirements During the Term of the Contract. The Contractor will, not later than thirty (30) calendar days from the award of a contract by the City, execute formal contracts or purchase orders with the MBEs and WBEs included in their approved MBE/WBE Utilization Plan. These written agreements will be made available to the Chief Procurement Officer upon request.
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Reporting Requirements During the Term of the Contract i. The proposer shall, within five (5) business days from contract execution, or prior to any work being performed, execute formal subcontracts or purchase orders with the DBE firms included in the proposal. These written agreements shall be made available to the Procurement Office, DBE Program, upon request. All contracts between the proposer/contractor and its subcontractors must contain a prompt payment clause as set forth in Section 4 herein. ii. During the term of annual contracts, the proposer shall submit regular "Status Reports of DBE Subcontract Payments" in a form acceptable to the Authority. The frequency with which these reports are to be submitted will be determined by the Disadvantage Business Enterprise Liaison Officer (DBELO) , DBE Program, but in no event will reports be required less frequently than quarterly. In the absence of written notice fromthe Disadvantage Business Enterprise Liaison Officer (DBELO), DBE Program, the bidder’s first “Status Report of DBE Subcontract Payments” will be due 90 daysafter the date of contract award, with additional reports due quarterly thereafter. iii. In the case of a one-time procurement with either a single or multiple deliveries, a “Status Report of DBE Subcontract Payments,” in a form acceptable to the Authority, indicating final DBE payments shall be submitted directly to the Disadvantage Business Enterprise Liaison Officer (DBELO), DBE Program.The information must be submitted prior to or at the same time as the bidder’s final invoice to the Authority user department identifiedin the solicitation. (NOTICE: The original invoices must be submitted directly to the Authority’s department identified in the contract documents and the Status Report of DBE Subcontract Payments must be submitted directly to the Procurement Office, DBE Program.) Failure to follow these directions may delay final payment. iv. The address for the Disadvantage Business Enterprise Liaison Officer (DBELO) Office, DBE Program, is: Antelope Valley TransitAuthority, ▇▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇▇▇▇▇, ▇▇, ▇▇▇▇▇.
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Reporting Requirements During the Term of the Contract. The Auditor will, not later than thirty (30) calendar days from the award of a contract by the City, execute formal contracts or purchase orders with the MBEs and WBEs included in their approved MBE/WBE Utilization Plan. These written agreements will be made available to the Chief Procurement Officer upon request.
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Reporting Requirements During the Term of the Contract. 63 h. Changes to Compliance Plan 64 i. Non-Compliance and Damages 65 j. Arbitration 66 k. Equal Employment Opportunity 67
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Reporting Requirements During the Term of the Contract. The Compliance Monitoring System is available at: ▇▇▇▇▇://▇▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇. The Coordinator will set up account access for the Contactor and all subcontractors following execution of the contract. During the term of the contract, Contractor and all subcontractors will be responsible for submitting monthly reports to the Authority via the Compliance Monitoring System according to the following schedule: CONTRACTOR (PRIME) Report all payment activity, including non-payments, to subcontractors for the prior month 15th day of each month SUBCONTRACTOR Confirmation of all payments received from prime Contractor 20th of each month All subcontract agreements between the Contractor and MBE/WBE firms must contain language requiring the MBE/WBE to respond to notifications from the Authority requiring the MBE/WBE firms to report payments received from a prime or a non-certified firm.
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Related to Reporting Requirements During the Term of the Contract

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