Retention of Records and Confidentiality Clause Samples

The Retention of Records and Confidentiality clause requires parties to maintain and securely store relevant documents and information for a specified period, while also obligating them to protect any confidential information exchanged during the course of the agreement. In practice, this means that parties must keep records such as contracts, communications, or financial documents, and ensure that sensitive data is not disclosed to unauthorized individuals. This clause serves to ensure compliance with legal or regulatory requirements, facilitate audits or dispute resolution, and protect proprietary or sensitive information from misuse or unauthorized disclosure.
Retention of Records and Confidentiality. Intertek shall be entitled to retain copies of all applicable documents, policies, procedures, manuals, and other information provided during the course of the audits. Except to the extent that the information obtained by Intertek is already in Intertek’s possession or is, or becomes in the future, public knowledge, and except as otherwise required by law or legal process, Intertek covenants and agrees to maintain all such information in strict confidence and not to use any such information in any manner detrimental to the Client. In addition, Intertek shall maintain in strict confidence except when required by law, during the term of and after the termination of this agreement, the information obtained during the course of the audits and documented in the audit reports. However, the foregoing shall not be deemed or construed in any manner whatsoever as prohibiting Intertek from publicly disclosing details of the granting, refusal, suspension or withdrawal of certification, or providing complete or partial copies of audit reports as specified by Intertek’s Accreditors and Sector Authority Organizations, or providing access to client information, including copies of audit documents to Intertek’s Accreditors and Sector Authority Organizations personnel for audit purpose. Except as required in the applicable accreditation documents, Intertek shall obtain written consent from the client or individual for disclosing information to a third party. Where required by law to release confidential information to a third party, Intertek will, unless regulated by law, notify the Client or individual concerned of the information provided.
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Retention of Records and Confidentiality. ARPL (Certification Division) shall be entitled to retain the originals or copies of all applicable documents, policies, procedures, manuals, and other information provided during the course of the audits. Except to the extent that the information obtained by ARPL (Certification Division) is already in ARPL (Certification Division)’s possession or is, or becomes in the future, public knowledge, and except as otherwise required by law or legal process, ARPL (Certification Division) covenants and agrees to maintain all such information in strict confidence and not to use any such information in any manner detrimental to the Client. In addition, ARPL (Certification Division) shall maintain in strict confidence, during the term of and after the termination of this agreement, the information obtained during the course of the audits and documented in the audit reports. However, the foregoing shall not be deemed or construed in any manner whatsoever as prohibiting ARPL (Certification Division) from publicly disclosing details of the granting, suspension or withdrawal of certification, or providing complete or partial copies of audit reports as specified by ARPL (Certification Division)’s Accreditors and Sector Authority Organizations, or providing access to client information, including copies of audit documents to ARPL (Certification Division)’s Accreditors and Sector Authority Organizations personnel for audit purpose. Except as required in the applicable accreditation documents, ARPL (Certification Division) shall obtain written consent from the client or individual for disclosing information to a third party. Where required by law to release confidential information to a third party, ARPL (Certification Division) will, unless regulated by law, notify the Client or individual concerned in advance of the information provided.
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Retention of Records and Confidentiality. CMA shall be entitled to retain the originals or copies of all applicable documents, policies, procedures, manuals, and other information provided during the course of the audits. Except to the extent that the information obtained by CMA is already in CMA’s possession or is, or becomes in the future, public knowledge, and except as otherwise required by law or legal process, CMA agrees to maintain all such information in strict confidence and not to use any such information in any manner detrimental to the Client. In addition, CMA shall maintain in strict confidence, during the term of and after the termination of this agreement, the information obtained during the course of the audits and documented in the audit reports. However, the foregoing shall not be deemed or construed in any manner whatsoever as prohibiting CMA from publicly disclosing details of the granting, suspension or withdrawal of certification, or providing complete or partial copies of audit reports as specified by CMA’s Accreditors, or providing access to client information, including copies of audit documents to CMA’s Accreditors for audit purpose. Except as required in the applicable accreditation documents, CMA shall obtain written consent from the client or individual for disclosing information to a third party. Where required by law to release confidential information to a third party, CMA will, unless regulated by law, notify the Client or individual concerned in advance of the information provided.
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Retention of Records and Confidentiality. Intertek shall be entitled to retain copies of all applicable documents, policies, procedures, manuals (or pictures of those), and other information provided during the remote ICT audits as defined in the main certification agreement F101-6. In cases where client requests to do so, the Lead Auditor shall delete any electronic documentation obtained in the course of the audit at time of completion of the audit.
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Retention of Records and Confidentiality. Intertek shall be entitled to retain copies of all applicable documents, policies, procedures, manuals, and other information provided during the remote ICT audits as defined in the main certification agreement F101-6. In cases where client requests to do so, the Lead Auditor shall delete any electronic documentation obtained in the course of the audit at time of completion of the audit. 3.1 记录保存和保密性。Intertek 有权保留主要认证协议 F101-6 所定义的远程 ICT 审核期间提供的所有适用文件、方针政策、程序、手册和其他信息的副本。如果客户要求，审核组长应删除在审核期间获得的任何电子文件。
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Related to Retention of Records and Confidentiality

  • Records and Confidentiality All records pertaining to the operation and administration of the Trust and the Fund (whether prepared by the Adviser or supplied to the Adviser by the Trust or the Fund) are the property and subject to the control of the Trust. In the event of the termination of this agreement, all such records in the possession of the Adviser shall be promptly turned over to the Trust free from any claim or retention of rights. All such records shall be deemed to be confidential in nature and the Adviser shall not disclose or use any records or information obtained pursuant to this Agreement in any manner whatsoever except as expressly authorized by the Trust or as required by federal or state regulatory authorities. The Adviser shall submit to all regulatory and administrative bodies having jurisdiction over the operations of the Adviser or the Trust, present or future, any information, reports or other material obtained pursuant to this Agreement which any such body may request or require pursuant to applicable laws or regulations.

  • Ownership and Confidentiality of Records The Transfer Agent agrees that all records prepared or maintained by it relating to the services to be performed by it under the terms of this Agreement are the property of the Company and may be inspected by the Company or any person retained by the Company at reasonable times. The Company and Transfer Agent agree to protect the confidentiality of those records.

  • RECORD RETENTION AND CONFIDENTIALITY Ultimus shall keep and maintain on behalf of the Trust all books and records which the Trust and Ultimus is, or may be, required to keep and maintain pursuant to any applicable statutes, rules and regulations, including without limitation Rules 31a-1 and 31a-2 under the 1940 Act, relating to the maintenance of books and records in connection with the services to be provided hereunder. Ultimus further agrees that all such books and records shall be the property of the Trust, and agrees to surrender the records of the Trust upon request, and to make such books and records available for inspection by the Trust or by the SEC at reasonable times and otherwise to keep confidential all books and records and other information relative to the Trust and its shareholders; except when requested to divulge such information by duly-constituted authorities or court process. If Ultimus is requested or required to disclose any confidential information supplied to it by the Trust, Ultimus shall, unless prohibited by law, promptly notify the Trust of such request(s) so that the Trust may seek an appropriate protective order. Nonpublic personal shareholder information shall remain the sole property of the Trust. Such information shall not be disclosed or used for any purpose except in connection with the performance of the duties and responsibilities described herein or as required or permitted by law. The provisions of this Section shall survive the termination of this Agreement. The parties agree to comply with any and all regulations promulgated by the SEC or other applicable laws regarding the confidentiality of shareholder information.

  • Retention of Records; Access 7.01 For so long as the contents thereof may become material in the administration of any matter under applicable Tax Law, but in any event until the later of (i) the expiration of any applicable statutes of limitation and (ii) seven years after the Closing Date, the Parties shall (a) retain records, documents, accounting data and other information (including computer data and the systems necessary to access such data) necessary for the preparation and filing of all Tax Returns in respect of Taxes of any member of the CCE Group or the Splitco Group or for any Tax Contests relating to such Tax Returns, and (b) give to the other Parties reasonable access to such records, documents, accounting data and other information (including computer data) and to its personnel (insuring their cooperation), systems and premises, for the purpose of the review or audit of such Tax Returns to the extent relevant to an obligation or liability of a Party under this Agreement or for purposes of the preparation or filing of any such Tax Return, the conduct of any Tax Contest or any other matter reasonably and in good faith related to the Tax affairs of the requesting Party. At any time after the Closing Date that TCCC or Splitco proposes to destroy such material or information, it shall first notify the other Party in writing and such other Party shall be entitled to receive such materials or information proposed to be destroyed.

  • Confidentiality of Records Each Investor agrees to use, and to use its best efforts to insure that its authorized representatives use, the same degree of care as such Investor uses to protect its own confidential information to keep confidential any information furnished to it which the Company identifies as being confidential or proprietary (so long as such information is not in the public domain), except that such Investor may disclose such proprietary or confidential information to any partner, subsidiary or parent of such Investor for the purpose of evaluating its investment in the Company as long as such partner, subsidiary or parent is advised of the confidentiality provisions of this Section 3.3.