Rules for Use of Contingency Funds Clause Samples

Rules for Use of Contingency Funds. Contingency funds for projects approved through Round 9 continue to be available without justification for use as part of the total amount available for reimbursement, transfer, direct charge by BLM, or ASAP draw down by local/regional governmental and other non-Federal entities. Starting with projects approved in Round 10, agencies/entities must submit a request and justification utilizing Appendix L for use of a specific amount of the contingency funds up to a maximum of 10 percent of the project amount approved by the Secretary. The request must be submitted to the appropriate program manager in the SNPLMA Division for review and approval. The SNPLMA program manager will review the request and, if necessary, contact the agency/entity within 3 business days to obtain additional information or clarification to complete the request. Within 10 business days of the date the request is completed, the program manager will provide a signed, written response on BLM letterhead to the agency/entity. If the request and justification meet the guidelines and rules in this section VII.D. for use of contingency funds, the response will approve use of the contingency funds and outline the financial transactions necessary to make the contingency funding available to the requesting agency/entity. The SNPLMA Division will provide a quarterly summary of projects approved for use of contingency funds to the Partners Working Group and Executive Committee. If the program manager determines the request does not meet the guidelines, the program manager will consult with the agency/entity during the 10-business-day review period regarding inconsistencies with the guidelines and possible alternative actions. At this point, the agency/entity can decide to withdraw its request and submit a brief written withdrawal notice to the Program Manager. If this occurs, the SNPLMA program manager’s written response will address the withdrawal, the reasons for the 36 The section on use of contingency funds has been added consistent with an EC decision memorandum for IA changes approved 9/8/2009. withdrawal, and any alternatives discussed. However, if the agency indicates within the 10-business-day review period, that it disagrees with the program manager’s findings and wants to pursue the use of contingency funds, the program manager will within no more than an additional three (3) business days, forward the request in the form of a decision memorandum through the Assistant District Manager, S...
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