Common use of Scheduling PTO Clause in Contracts

Scheduling PTO. A. PTO days, with the exception of illness or injury, must be scheduled far enough in advance so as to provide for adequate staffing. B. For time off of one (1) day, the request must be submitted to the employee's manager or scheduling supervisor at least two (2) weeks, but not more than six (6) weeks, prior to the requested time off, it being understood that the earliest requests will receive more favorable consideration. Such requests will be granted or denied in accordance within this section within three (3) weekdays. If a denial is given, it is the employee’s responsibility to inform management of their continued interest to have the day off. If requests for the same time off are submitted on the same date by persons in the same department, classification and shift, and the employees involved are unable to affect a suitable compromise, preference will be based on seniority. C. For periods of time off of more than one (1) day but less than five (5) days, the request must be submitted to the employee's manager or scheduling supervisor at least two (2) weeks, but not more than six months, prior to requested time off. If requests for the same time off are submitted on the same date by persons in the same department, classification and shift, and the employees involved are unable to affect a suitable compromise, preference will be based on seniority. D. For periods of time off of five (5) days or more, the request must be submitted to the employee's manager or scheduling supervisor at least six (6) weeks, but not more than six (6) months, prior to requested time off. If requests are submitted for the same time off by persons in the same department, shift, and classification, and the employees involved are unable to affect a suitable compromise, preference will be given to the most senior employee. Seniority for this purpose is defined as the length of continuous service with the Hospital. Exceptions to this seniority preference are as specified in subsections E and F below. All time off requests will be responded to within ten (10) calendar days of receipt not including the automated response. Initial response to include one of the following: 1. Approval of PTO 2. Denial of PTO 3. Pending approval or denial, based on ability of coverage. (If a pending approval or denial is given, it must be finalized no later than twenty-one (21) days after the initial request is submitted. E. Seniority preference shall not apply if a junior employee accurately objects in writing immediately after being notified of the conflict that the more senior employee has previously used his or her seniority for this purpose at any time within the three (3) preceding years. In that situation, the request submitted at the earliest date will be given preference; or, if submitted on the same date, preference will be based on the flip of a coin. F. Requests for PTO in the June through August period which are submitted before March 1 in that year will be given preference over requests submitted on or after March 1 for the same time off. G. PTO will be scheduled by the manager or scheduling supervisor responsible for scheduling after taking into consideration departmental staffing needs, employee preference and seniority provided that the employee seeking time off is expected to have sufficient accrued PTO to cover the requested time off, based on the employee’s accrual level when the requested time off would begin. Approved PTO will be denied if the employee has insufficient PTO accrued when the schedule containing the time off is published.