CLEARANCE PATTERNS Clause Samples
The "Clearance Patterns" clause defines the specific procedures or standards that must be followed to ensure that all necessary rights, permissions, or approvals are obtained before using certain materials or content. In practice, this clause may require parties to verify that intellectual property, likeness rights, or other legal clearances are properly secured prior to distribution or public use. Its core function is to prevent legal disputes or claims by ensuring that all content is lawfully cleared, thereby allocating risk and responsibility for obtaining such permissions.
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: N/A
7.2 The following shall develop the State's clearance patterns: Department of Education, Department of Transportation and Development and the Governor's Office of Homeland Security and Emergency Preparedness
7.3 The sources of data the State shall use when developing its clearance patterns are as follows: Check registers, checks cleared reports from the bank, and reconciliation tapes.
7.4 The State shall use the following methodology when developing its clearance patterns: When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a period of at least three months.
7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.
7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance: To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the check cleared the State's account. To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the State's account each day shall be summed and then divided by the amount of the total disbursement. For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total disbursement those checks represent. This product is the clearance factor. The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day following the disbursement.
7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct payroll, with the following exceptions: N/A The State shall also adjust each clearance pattern to reflect: N/A
7.8 Each of the State's clearance patterns is calculated in Calendar days.
7.9 An authorized State official shall certify that each clearance pattern developed by the State accurately corresponds to the clearance activity of the programs to which it is applied. This certification shall be provided to the Fiscal Service prior to the effective date of the Agreement. The State shall recertify its clearance patterns at least every five...
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following:
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: The State of Maine has developed clearance patterns for three centralized accounts: Primary Disbursement Account #0366 This is the primary disbursement account for the State of Maine excluding state payroll and unemployment benefits. The clearance pattern for this account also factors in the clearance pattern of ACH payments issued from the #9798 (ACH Primary Disbursement) account. Payroll Checking Account #0374 This is the State of Maine payroll account for employee payroll payments. The clearance pattern for this account also factors in the clearance pattern of direct deposit (ACH) payments issued from the #9790 (ACH Payroll) account. Unemployment Compensation #9709 This is the benefit payment account used for direct deposit (ACH) payments.
7.2 The following shall develop the State's clearance patterns: U.S. Bank and the Office of the State Treasurer
7.3 The sources of data the State shall use when developing its clearance patterns are as follows:
1. Range of check numbers for checks issued during specified 90-calendar-day time period.
2. Total number of payments and total amount of payments during time period.
3. Total of daily checks presented that fall within the predefined check number range.
4. The number of days from the date of issue by the State to the day the dollars were removed from the State's bank account. Percentage of daily checks presented (number and amount) compared against the total issuance of the period.
5. Dollar-weighted factor created by applying percentage against number of days before check presentation. The sum of dollar-weighted factors represents the average amount of time for a check to be presented for payment to the bank after the check issuance date.
7.4 The State shall use the following methodology when developing its clearance patterns: When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a period of at least three months.
7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.
7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance: To determine the number of days each check was outstanding (clearance time), the issue date shall be subtr...
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: Each program covered by this agreement.
7.2 The following shall develop the State's clearance patterns: Minnesota Management and Budget.
7.3 The sources of data the State shall use when developing its clearance patterns are as follows: Financial information from the Statewide Integrated Financial Tools (SWIFT) and the State Treasurer's System shall be used for payroll and each program except for the Unemployment Insurance program. The Department of Employment and Economic Development shall provide information/develop clearance patterns for the Unemployment Insurance programs. The state excluded transfers between funds and transfers between agencies in the same fund. These transfers occur on the same day. Draws for these transfers will coincide with the date of transfer. If immaterial, or if the transfer cannot be anticipated, the check clearance pattern (Exhibit 2) may be used. Based on the prior fiscal year's financial information, the State shall calculate dollar-weighted average dates of clearance from the actual clearance times of each warrant compared to issue dates. Clearance patterns shall be reviewed annually. However, if the State has knowledge, at any time during the year, that a clearance pattern no longer reflects a Federal assistance program's actual clearance activity, or if a Federal assistance program undergoes operational changes that may affect clearance activity, the State must notify Fiscal Service and develop a new clearance pattern. Clearance patterns will remain in effect until a new clearance pattern is certified.
7.4 The State shall use the following methodology when developing its clearance patterns: When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a period of at least three months.
7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.
7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance: To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the check cleared the State's account. To determine the percentage of the disbursement paid out each day following issuance, the a...
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: CFDA Program Name 10.553 School Breakfast Program 10.555 National School Lunch Program 10.557 Special Supplemental Nutrition Program for Women, Infants, and Children
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: Group of Similar Programs - Composite clearance pattern for the administrative costs and payroll components of the following group of programs: CFDA Program
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: The programs as described in section 4.2 that meet or exceed the threshold.
7.2 The following shall develop the State's clearance patterns: Department of Child Safety Department of Health Services Department of Economic Security Department of Transportation Department of Education
7.3 The sources of data the State shall use when developing its clearance patterns are as follows: The average clearance days are derived from the verification of clearance patterns done in May 2025 (20.205 Highway Planning and Construction ), April 2021 (93.558 Temporary Assistance for Needy Families) and June 2021 (93.658 ▇▇▇▇▇▇ Care-Title IV-E and 93.659 Adoption Assistance) using an AZ360 report and sampling transactions. The State has documented that over 99% of all current payrolls are paid by direct deposit. Bank of America is paid via wire on Wednesday of pay week for payroll. Therefore, when applying funding techniques that require Federal funds to be deposited in a State account on the average clearance day of payroll, Wednesday of the pay week has been established as the date to receive Federal funds.
7.4 The State shall use the following methodology when developing its clearance patterns: When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a period of at least three months.
7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.
7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance: To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the check cleared the State's account. To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the State's account each day shall be summed and then divided by the amount of the total disbursement. For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total disbursement those checks represent. This product is the clearance factor. The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance fac...
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: CFDA #20.205, Highway Planning and Construction. CFDA #84.010, Educationally Deprived Children, CFDA #84.027, Handicapped, State Grants, CFDA #93.563, Child Support Enforcement, CFDA #93.767, Children's Insurance Program, and CFDA #93.778, Medical Assistance - Administrative Cost Component.
7.2 The following shall develop the State's clearance patterns: CFDA #20.205, Highway Planning and Construction developed by the State Department of Treasury, Office of Management and Budget as part of our FY'22 TSA. CFDA #84.010 Educationally Deprived Children, CFDA #84.027, Handicapped, State Grants, CFDA #93.563, Child Support Enforcement, CFDA #93.767, Children's Insurance Program, and CFDA #93.778, Medical Assistance - Administrative Cost Component clearance pattern related to payroll developed by the State Department of Treasury, Office of Management and Budget as part of our FY'22 TSA.
7.3 The sources of data the State shall use when developing its clearance patterns are as follows: CFDA #20.205, Highway Planning and Construction based on a random sampling of disbursements from issuance to clearance date. CFDA #84.010, Educationally Deprived Children, CFDA #84.027, Handicapped, State Grants, CFDA #93.563, Child Support Enforcement, CFDA #93.767, Children's Insurance Program, and CFDA #93.778, Medical Assistance - Administrative Cost Component clearance pattern related to payroll based on a random sampling of disbursements from issuance to clearance date. The actual source of the data are the checks, ACH and wires issued by the State's system that are than reconciled against the bank records. The average of the actual clearance date becomes our estimated clearance pattern.
7.4 The State shall use the following methodology when developing its clearance patterns: For all clearance patterns developed by statistical sampling, the State shall randomly sample checks to ensure, at a minimum, a 95% confidence interval for a .25 weighted-day level of precision for the checks in the sample. The State shall track at least 99% of the funds disbursed, from issuance to clearance, in the sample period.
7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.
7.6 The State shall use the following method to calculate the d...
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: each program listed in Section 6.3 except for: 10.555, 84.027, and 93.778.
7.2 The following shall develop the State's clearance patterns: the individual State Agencies and confirmed by ▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇; individuals: Department of Education - ▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇-▇▇▇▇ Division of Medicaid - ▇▇▇ ▇▇▇▇▇ Department of Human Services - ▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇ Department of Health - ▇▇▇▇▇▇ ▇▇▇▇ Mississippi Department of Employment Security - ▇▇▇ ▇▇▇▇▇▇ Department of Transportation - ▇▇▇▇ ▇▇▇▇ Mississippi Emergency Management Agency - ▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇ Mississippi Military Department - ▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇
7.3 The sources of data the State shall use when developing its clearance patterns are as follows: data calculated and maintained by Mississippi Accountability System for Government Information and Collaboration (MAGIC)
7.4 The State shall use the following methodology when developing its clearance patterns: When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a period of at least three months.
7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.
7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance: To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the check cleared the State's account. To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the State's account each day shall be summed and then divided by the amount of the total disbursement. For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total disbursement those checks represent. This product is the clearance factor. The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day following the disbursement.
7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct payroll, with the following exceptions: Not applicable The State shall also adjust each clearance pattern to reflect: Actual activi...
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: Rehabilitation Services-Basic Support Temporary Assistance for Needy Families Title I Grants to Local Educational Agencies Child Care and Development Block Grant Child Support Enforcement Payroll
7.2 The following shall develop the State's clearance patterns: Group 1 by the NC Department of Health & Human Services: Medical Assistance Program Supplemental Nutrition Assistance Program State Administrative Matching Grants for the Supplemental Nutrition Assistance Program Child Care Development Fund- Discretionary State Children's Insurance Program Child Support Enforcement ▇▇▇▇▇▇ Care Title IV-E Low-Income Home Energy Assistance Social Services Block Grant Group 2 by the NC Department of Public Instruction: Title 1 Grants to Local Educational Agencies National School Lunch Program Special Education-State Grants School Breakfast Program Group 3 by the NC Employment Security Commission: Unemployment Insurance-Administration Group 4 by the NC Department of Health & Human Services: Child & Adult Care Food Program WIC Administration Group 5: Payroll by NC Department of Health & Human Services, NC Department of Public Instruction and NC Employment Security Commission Group 6 by the NC Department of Transportation: Highway Planning and Construction Group 7 by the NC Department of Public Safety: Disaster Grants - Public Assistance (Presidentially-Declared Disasters)
7.3 The sources of data the State shall use when developing its clearance patterns are as follows: The clearance pattern for each program, except programs funded by the Federal Highway Trust Fund, shall be determined by measuring the dollar weighted time from the warrant issuance date to the date of clearance for three months actual activity. The State Agency administering the program shall provide the warrants issued for three consecutive months. The Department of State Treasurer shall provide the warrants paid. The clearance pattern methodology for payroll shall be based on a once a month payroll at end of month for all programs except Highways. The clearance pattern for payroll is zero days.
7.4 The State shall use the following methodology when developing its clearance patterns: For all clearance patterns developed by statistical sampling, the State shall randomly sample checks to ensure, at a minimum, a 95% confidence interval for a .25 weighted-day level of precision for the checks in the sample. The State shall track...