Communication procedures in case of Exceptional Events Clause Samples
This clause establishes the required methods and timelines for parties to communicate when an Exceptional Event, such as force majeure or unforeseen disruption, occurs. It typically outlines who must be notified, the form and content of the notice, and any supporting documentation that should be provided. By setting clear communication procedures, the clause ensures that all parties are promptly informed and can respond appropriately, thereby minimizing confusion and facilitating coordinated action during unexpected situations.
Communication procedures in case of Exceptional Events. (a) Each Party shall operate its System, in a way to minimise the impact of any Exceptional Event.
(b) Each Party shall inform the other upon becoming aware of an actual or expected Exceptional Event, by communicating to the references listed in the Contact List in accordance with the procedure set out below:
i. Should an Exceptional Event occur in the DESFA or Gastrade System, which influences or may influence the Natural Gas flow through the Entry Point, the Party whose system is affected shall inform the other Party as soon as reasonably possible and in any case by no later than 20 minutes of that Party becoming aware of the occurrence of the Exceptional Event.
ii. As soon as possible and in any case by no later than in 24 hours of the Party whose System is affected, becoming aware of the occurrence of the Exceptional Event, the affected Party shall prepare and submit to the other Party a preliminary report in the form set out in Error! Reference source not found.(d) (Exceptional Event Notice) including as a minimum the following, all as known and estimated by the Party at the time of the submission of the preliminary report:
a. Description of the Exceptional Event and the causes of its occurrence;
b. Hour of occurrence of the Exceptional Event and the estimated time of its ceasing or elimination;
c. Available Entry Point capacity until the Exceptional Event’s ceasing or elimination;
d. The possible impact on the quantities and quality of Natural Gas that can be transported through the Entry Point
e. The possible impact on the Confirmed Quantities for the Shippers active at the Entry Point; and
f. Operations necessary for the restoration of the Entry Point capacity;
iii. The affected Party in whose system the Exceptional Event occurred shall inform the other Party regularly, on the progress of the remedial actions. Mutual remedial actions will be agreed upon and applied, if needed.
iv. Upon completion of the Exceptional Event repair works, or ceasing of the Exceptional Event, the affected Party shall inform the other Party of the restoration of the Entry Point capacity.
(c) The provisions of this Article 6.1, and all the other provisions of this Agreement applying when an Exceptional Event occurs, shall also apply when any unplanned event occurs, irrespective of whether it would have been reasonably controllable or preventable, that may cause, for a limited period, capacity reductions, affecting thereby the quantity or quality of gas at the Entry Point,...
Communication procedures in case of Exceptional Events. 1In cases of Exceptional Events, the Parties shall at least perform an oral communication in English for information, followed by an electronic written confirmation and coordinate the necessary actions to minimize the impact of such event on the shippers.
Communication procedures in case of Exceptional Events. 4.1. In the event of an Exceptional Event occurring in the territory of either Party and if this may affect the flow of Gas through the IP Faxe, the relevant dispatching center is obliged to notify the other Party by phone as soon as possible, taking into account higher-priority safety-driven actions. The notification shall contain the following information:
4.1.1. The character and the cause of the Exceptional Event;
4.1.2. The impact on the volume of Gas to be transported through IP Faxe and the expected pressure level;
4.1.3. The possible impact on the Confirmed Quantities for Shippers active at IP Faxe;
4.1.4. The expected duration of the Exceptional Event, including the estimated time of its removal.
4.2. The information shall be subsequently confirmed in writing by email, in accordance with an agreed form.
4.3. Furthermore, the Parties shall as soon as possible inform each other by phone of:
4.3.1. Any change in the agreed or carried out maintenance works,
4.3.2. Completion dates for maintenance works and contingency situations in the transmission system of either Party, which resulted in the restriction of transmission capacity through the IP Faxe,
4.3.3. Any connections along cross-border pipeline sections that may affect the transmission of Gas through the IP Faxe,
4.3.4. Any significant change in the quality parameters of the natural gas flowing towards the IP Faxe.
4.4. The information shall be subsequently confirmed in writing.
4.5. The dispatching centres shall inform each other on the progress of the ongoing maintenance works and steps taken in order to remove a failure, emergency or contingency situation at least every four hours, or more frequently in exceptional situations on request of the other Party.
4.6. In cases of Exceptional Events, the Parties shall at least perform an oral communication in English for information, followed by an electronic written confirmation and coordinate the necessary actions to minimise the impact of such event on the Shippers.
4.7. The Party affected by an Exceptional Event shall be required, as a minimum, to inform its Shippers with respect to the information described in point b) and c) below if there is a potential impact on their Confirmed Quantities and the adjacent TSO with respect to point a) and c) of this clause of the occurrence of such Exceptional Event and to provide all necessary information about:
a) The possible impact on the quantities and quality of the Gas that can be transported through th...